HVAC Assistant Project Manager

Kelso Industries; Town of Ogden (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company matching

Paid holidays and generous PTO

Career advancement opportunities

Growth potential

Job summary

Kelso Industries, an HVAC-focused contractor, is seeking an Assistant Project Manager to support Project Managers on commercial and industrial HVAC projects. You will gain hands-on experience across planning, procurement, and field coordination, contributing to safe, on-time project delivery.

The role emphasizes organization, strong communication, and collaboration with teams, vendors, and clients, with opportunities for professional growth and certifications.

Qualifications

• Experience supporting construction, mechanical, or HVAC projects or a related degree.
• Understanding of commercial/industrial HVAC systems and installation practices.
• Strong organization to manage multiple priorities in a fast-paced environment.
• Knowledge of budgeting, scheduling, procurement, and contract administration.

Responsibilities

• Support the Project Manager in all phases of HVAC construction projects from planning to closeout.
• Maintain organized project records: contracts, drawings, submittals, permits, correspondence.
• Assist with budgeting, forecasting, and financial reporting.
• Coordinate project schedules with field teams, vendors, subcontractors, and customers.
• Process subcontract agreements, purchase orders, and material procurement docs.
• Review equipment and material submittals for specs compliance.
• Generate and track RFIs and project communications.
• Assist in evaluating change orders and scope modifications.
• Reconcile invoices and project costs with accounting.

Skills

HVAC knowledge

Project coordination

Budgeting

Scheduling

Contract administration

Communication skills

MS Office

Construction management software

OSHA 30

Education

Construction Management degree

Engineering degree

Business degree

Tools

Construction management software

MS Office

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

At Kelso Building Services, we’re committed to building successful projects while investing in the people who make them happen. As an HVAC Assistant Project Manager, you’ll work alongside experienced project leaders on commercial and industrial HVAC projects, gaining valuable hands-on experience and opportunities for professional growth. We foster a culture centered on accountability, collaboration, safety, and continuous improvement.

HVAC Assistant Project Manager Responsibilities

• Support the Project Manager throughout all phases of HVAC construction projects, from pre-construction planning through project closeout.
• Maintain organized project records, ensuring contracts, drawings, submittals, permits, and correspondence are properly tracked and stored.
• Participate in project kickoff meetings and assist with transferring critical information from estimating to operations teams.
• Monitor project costs and assist with budget tracking, forecasting, and financial reporting.
• Help coordinate project schedules by working with field personnel, vendors, subcontractors, and customers.
• Prepare and process subcontract agreements, purchase orders, and material procurement documentation.
• Review and track equipment and material submittals to ensure compliance with project specifications.
• Generate, monitor, and follow up on Requests for Information (RFIs) and other project communications.
• Assist in evaluating change orders, pricing adjustments, and scope modifications.
• Coordinate with accounting and operations teams to reconcile invoices, project costs, and billing-related items.
• Serve as a point of contact for subcontractors and suppliers regarding scheduling, project requirements, and performance expectations.
• Support field teams by helping secure labor, equipment, and materials needed to maintain project progress.
• Promote adherence to company safety policies, quality standards, and project objectives.
• Attend job site meetings and provide project status updates as needed.

Preferred Qualifications

• Experience supporting construction, mechanical, or HVAC projects, or a degree in Construction Management, Engineering, Business, or a related discipline.
• Understanding of commercial and industrial HVAC systems, equipment, and installation practices.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Knowledge of project budgeting, scheduling, procurement, and contract administration.
• Ability to build positive working relationships with clients, subcontractors, vendors, and internal teams.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Experience utilizing construction management or project tracking software is preferred.
• OSHA 30 certification, First Aid/CPR certification, or willingness to obtain certifications is a plus.
• PMP, CCM, or other project management certifications are desirable but not required.
• Self-motivated, detail-oriented, and committed to delivering high-quality results.

Compensation & Benefits

• Competitive compensation based on experience and qualifications.
• Comprehensive medical, dental, and vision coverage.
• 401(k) retirement plan with company matching contributions.
• Paid holidays and generous paid time off.
• Career advancement opportunities and ongoing professional development.
• Supportive team environment with long-term growth potential.

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience:

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business