HVAC Estimator

Kelso Industries; Phoenix (AZ); On-site; USD 70,000 - 110,000; Full time

Job summary

Kelso Industries in Phoenix, AZ is seeking a detail-oriented HVAC Estimator to join our preconstruction team. You will develop cost projections for commercial HVAC installations and contribute to competitive proposals, working with plans, specs, and vendors.

The role requires experience with HVAC systems, takeoffs from drawings, and cost-control measures, along with collaborative communication across departments to ensure accurate bid submissions.

Qualifications

• Three or more years of experience in HVAC estimating or related construction role.
• Experience preparing cost estimates for commercial HVAC construction projects.
• Knowledge of mechanical building systems and construction methodologies.
• Ability to perform detailed takeoffs from digital drawings and construction documents.
• Experience with negotiated work, competitive bids, or conceptual budgeting preferred.
• Strong understanding of HVAC equipment and systems commonly found in commercial facilities.

Responsibilities

• Develop complete project cost projections for HVAC installations, retrofits, tenant improvements, and facility upgrades.
• Review plans, specifications, engineering documents, and bid requirements to determine labor, material, and equipment needs.
• Prepare quantity surveys for HVAC equipment, duct systems, controls, refrigeration components, piping systems, and associated accessories.
• Coordinate with vendors and suppliers to obtain current pricing and product information.
• Analyze project scope and identify areas that may impact cost, schedule, or constructability.
• Create budget estimates, conceptual pricing, and formal bid submissions for a variety of project delivery methods.
• Evaluate subcontractor proposals and compare pricing against project requirements.
• Recommend cost-saving alternatives and value-driven design options when appropriate.
• Participate in job walks, client meetings, and preconstruction discussions.
• Prepare proposal summaries, bid clarifications, and other documentation required during the bidding process.
• Support operations teams with project turnover information after contract award.
• Maintain estimating records, historical pricing data, and market cost trends.

Skills

HVAC estimating

Takeoffs from drawings

Cost analysis

Negotiation support

Team communication

Attention to detail

Education

Degree in HVAC, engineering, construction, or building systems

Technical training or certifications in HVAC

Tools

Digital takeoff software

Estimating platforms

Microsoft Office

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

At Kelso Building Services, we deliver innovative HVAC and mechanical solutions for commercial and industrial clients throughout the region. Our team is committed to quality workmanship, operational excellence, and building lasting customer relationships. We invest in our employees by providing opportunities for professional growth, hands-on collaboration, and long-term career development.

Position Summary

Kelso Building Services is seeking a detail-oriented HVAC Estimator to join our preconstruction team. This role focuses on evaluating upcoming project opportunities, developing accurate cost analyses, and supporting the preparation of competitive proposals for commercial HVAC projects. The successful candidate will combine technical knowledge of HVAC systems with strong analytical skills to help position projects for successful execution.

What You'll Do

• Develop complete project cost projections for commercial HVAC installations, retrofits, tenant improvements, and facility upgrades.
• Review plans, specifications, engineering documents, and bid requirements to determine labor, material, and equipment needs.
• Prepare quantity surveys for HVAC equipment, duct systems, controls, refrigeration components, piping systems, and associated accessories.
• Coordinate with vendors and suppliers to obtain current pricing and product information.
• Analyze project scope and identify areas that may impact cost, schedule, or constructability.
• Create budget estimates, conceptual pricing, and formal bid submissions for a variety of project delivery methods.
• Evaluate subcontractor proposals and compare pricing against project requirements.
• Recommend cost-saving alternatives and value-driven design options when appropriate.
• Participate in job walks, client meetings, and preconstruction discussions.
• Prepare proposal summaries, bid clarifications, and other documentation required during the bidding process.
• Support operations teams with project turnover information after contract award.
• Maintain estimating records, historical pricing data, and market cost trends.

Experience We're Looking For

• Three or more years of experience in HVAC estimating, mechanical estimating, project engineering, or a related construction role.
• Experience preparing cost estimates for commercial HVAC construction projects.
• Knowledge of mechanical building systems and construction methodologies.
• Ability to perform detailed takeoffs from digital drawings and construction documents.
• Previous involvement with negotiated work, competitive bids, or conceptual budgeting preferred.
• Strong understanding of HVAC equipment and systems commonly found in commercial facilities.

Technical Knowledge

• Air handling equipment and ventilation systems.
• Rooftop units and split-system HVAC equipment.
• Variable Refrigerant Flow (VRF) applications.
• Hydronic piping and pumping systems.
• Energy-efficient HVAC technologies.
• Building automation and controls integration.
• Commercial ductwork fabrication and installation practices.
• Heating and cooling infrastructure for institutional and industrial facilities.

Skills & Qualifications

• Ability to interpret construction drawings, schedules, and technical specifications.
• Strong mathematical aptitude and attention to detail.
• Experience with estimating platforms, digital takeoff software, and Microsoft Office products.
• Excellent organizational skills and ability to manage multiple opportunities simultaneously.
• Strong communication skills with the ability to collaborate effectively across departments.
• Self-motivated approach with the ability to meet deadlines in a fast-paced environment.

Preferred Background

• Experience working with a commercial HVAC contractor, mechanical service provider, or construction company.
• Familiarity with local building codes, energy standards, and mechanical regulations.
• Knowledge of project budgeting, forecasting, and cost-control processes.
• Technical training, certifications, or a degree related to HVAC, engineering, construction, or building systems.

Why Build Your Career With Kelso?

• Opportunity to contribute to high-profile commercial HVAC projects.
• Supportive team environment focused on collaboration and professional development.
• Competitive pay and benefits package.
• Career advancement opportunities within a growing organization.
• Stable workload and ongoing investment in employee success.

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here You Will Experience

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business