HVAC Assistant Project Manager

W3Global; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

W3Global is looking for an HVAC Assistant Project Manager to join their team in New York. This entry-level role involves managing financial documentation, coordinating subcontractors, and ensuring project success through effective communication and organization. Ideal for candidates eager to start their career in project management within the HVAC industry.

Qualifications

• Understanding of financial documentation and project coordination.
• Entry-level understanding of construction plans and specifications.
• Ability to communicate effectively with team and subcontractors.

Responsibilities

• Manage financial documentation such as Purchase Orders and Change Orders.
• Coordinate subcontractors with team members.
• Track project progress and communicate status effectively.

Skills

Communication

Coordination

Documentation Management

Job description

Join to apply for the HVAC Assistant Project Manager role at W3Global.

• Manage and assist with financial documentation (Purchase Orders, Change Orders, and Requisitions).
• Compile, issue, and track subcontracts and purchase orders.
• Assist in the coordination of subcontractors and various suppliers/trades with your PM and field team.
• Assist with estimation, bidding, and buyout process with the PM team and estimators.
• Level, understand, and articulate bids, change orders, and other documents.
• Effectively communicate project status and progress with team and management.
• Read and interpret plans, specifications, blueprints, and process submittals.
• Prepare written correspondence to subcontractors and suppliers to ensure project success.
• Coordinate information flow between field personnel, subcontractors, and the design team.
• Work with support staff to distribute project data and documents to the team.
• Utilize computer systems to manage and track milestones and documentation.
• Review and understand the project scope by examining construction documents.
• Follow-up with subcontractors to ensure timely proposal submissions.
• Review and evaluate subcontractor proposals, including preparing cost comparison charts.
• Maintain current project drawings and specifications in the office.
• Coordinate shop drawing submissions and reviews.
• Attend project meetings and take minutes for all participants.
• Manage project documentation such as RFI, change orders, submittals, and contacts.
• Gather closeout materials and resolve open issues.
• Prepare kick-off packages.
• Schedule and follow up on punch-list items.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Staffing and Recruiting

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