Human Resources Specialist – Payroll and Onboarding

Viking; Los Angeles (CA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Free or discounted cruise

Discounts on gym memberships

Job summary

Viking in Woodland Hills, CA, seeks a Human Resources Specialist to support payroll entry, HR inquiries, onboarding, and compliance. This role maintains accurate employee records and supports leave-related reporting while adhering to state and federal laws.

This hybrid position requires in-office presence Monday, Wednesday, and Thursday. The ideal candidate has 3–5 years of payroll-focused HR experience and a Bachelor’s degree is preferred.

Qualifications

• 3–5 years of HR experience with payroll processing.
• Bachelor’s degree preferred; knowledge of federal and state laws.
• Proficiency in Excel and Microsoft Office; familiarity with HRIS.

Responsibilities

• Enter biweekly payroll, including wages, bonuses, deductions and PTO reporting.
• Enter new hire information into HRIS and timekeeping systems; ensure data accuracy.
• Maintains and audits payroll records and HR files per policies and laws.
• Coordinate with payroll processor to communicate changes and enrollments.
• Manage HR and payroll inboxes; respond to inquiries and route emails.
• Facilitate new hire orientation in person and virtually.
• Complete I-9 inspections and verify identity and work authorization for new hires.
• Coordinate with Leave of Absence team on leave-related payroll processes.

Skills

Payroll processing

Communication skills

Collaboration

Detail oriented

Confidentiality

Time management

Education

Bachelor's degree preferred

Tools

Excel

HRIS

AI tools

Microsoft Office Suite

Job description

Job Summary

Viking is seeking a Human Resources Specialist to join its growing HR Team in Woodland Hills, CA. Our Human Resources Specialist plays a key role in supporting a positive employee experience. This position supports accurate payroll entry, responsive HR and payroll inquiry management, new hire onboarding, employment record maintenance, I-9 completion, compliance-related file audits, and leave-related administrative reporting.

Job Summary

Viking is seeking a Human Resources Specialist to join its growing HR Team in Woodland Hills, CA. Our Human Resources Specialist plays a key role in supporting a positive employee experience. This position supports accurate payroll entry, responsive HR and payroll inquiry management, new hire onboarding, employment record maintenance, I-9 completion, compliance-related file audits, and leave-related administrative reporting.

This is a hybrid position based in our Woodland Hills, CA office. In accordance with Viking's hybrid work policy, this role is expected to work from the office on Monday, Wednesday, and Thursday each week.

Job Responsibilities

• Enter biweekly payroll, including wages, bonuses, commissions, deductions and PTO reporting
• Enter new hire information into HRIS, and timekeeping systems and ensure wage, work, and personal information is accurate and updated
• Maintains and audits payroll records, personal and HR files in accordance with company policies and applicable state and federal laws
• Coordinates with the Company’s payroll processor to communicate payroll changes, resolve payroll issues, and ensure required tax and benefit enrollment documents are completed
• Manages the HR and payroll inboxes, responds to inquiries directs emails to appropriate team(s) as needed
• Facilitates new hire orientation for individual employees and groups both in person and virtually
• Complete I-9 inspections and verifies identity and employment authorization for new U.S. hires
• Coordinates with Leave of Absence team with leave related payroll processes

Required Qualifications

• 3-5 years of HR experience with a focus on payroll processing
• Familiar with general HR policies and procedures
• Bachelor’s degree preferred
• Familiar with federal and state employment laws and regulations
• Excellent verbal and written communication skills
• Ability to collaborate effectively with employees at all organizational levels virtually and in person
• Organized, detail-oriented approach to work
• Manages time effectively by prioritizing tasks, and shifting focus as needed
• Practical problem-solving skills
• Maintains a high level of integrity, professionalism, and confidentiality
• Experience with Microsoft Office Suite, including proficiency with Excel
• Ability to utilize AI tools to support work processes
• The ability to quickly learn the organization’s HRIS
• Interest in continued learning and professional growth within Human Resources

What We Offer You

• Highly competitive compensation plan.
• Salary range $75,000-$85,000 annually determined by a myriad of factors including, but not limited to, years of experience, depth of experience, individual qualifications and othe relevant business considerations.
• Employees are eligible for annual discretionary bonus.
• 401(k) plan with company match.
• Full benefits including medical, dental, vision, life and disability insurance at a highly subsidized rate (some plans are fully paid by Viking).
• Accrue 15 paid vacation days, sick time accrual by state, and 6 paid holidays per year.
• Opportunity to take a free and/or discounted cruise.
• Highly subsidized gym membership.
• Discounts on theatres, theme parks, movie tickets, travel discounts through IATA membership and too many more discounts to name.

Viking is a certified Great Place to Work company. This certification is a result of our commitment to excellence, integrity and our teams’ outstanding contributions.

About Viking

Viking (NYSE: VIK) is a global leader in experiential travel with a fleet of more than 100 ships, exploring 21 rivers, five oceans and all seven continents. Designed for curious travelers with interests in science, history, culture and cuisine, Chairman and CEO Torstein Hagen often says Viking offers experiences For The Thinking Person. Viking has more than 450 awards to its name, including being rated #1 for Rivers and #1 for Oceans five years in a row by Condé Nast Traveler in the 2025 Readers' Choice Awards. Viking is also rated a "World's Best" by Travel + Leisure - no other travel company has simultaneously received such honors by both publications.