Human Resources Specialist- Payroll and Benefits

Philadelphia Corporation for Aging; Philadelphia (Philadelphia County); On-site; USD 50,000 - 59,000; Full time

Job summary

An established industry player is seeking a Human Resource Specialist focused on Payroll and Benefits. This role involves coordinating HRIS and managing employee benefits and payroll needs. The ideal candidate will have strong interpersonal and organizational skills, ensuring the accuracy of HRIS entries and timely payroll processes. Join a dedicated team that values confidentiality and attention to detail, where your contributions will enhance the well-being of employees and support the overall mission of the organization. If you thrive under pressure and are passionate about human resources, this opportunity is perfect for you.

Qualifications

• 2+ years of HR experience; BA can be waived with relevant experience.
• Proficient in Microsoft Office and HRIS/Payroll software.

Responsibilities

• Maintain employee benefits filing systems and payroll deductions.
• Assist with attendance records and prepare biweekly reports.
• Coordinate and process leave information and claims.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Attention to Detail

Confidentiality

Flexibility

Pressure Management

Education

Bachelor’s Degree in Human Resource or related area

APA certification

Tools

Microsoft Office Suite

HRIS/Payroll software

Job description

JOB DESCRIPTION

TITLE: HUMAN RESOURCE SPECIALIST- Payroll and Benefits

DEFINITION: Reporting to the Human Resources Director, this position will assist in the coordination and administration of HRIS and procedures related to all PCA Benefit and Payroll needs. This position assists with the administration of all benefits and retirement programs, payroll profiles, and payroll changes.

Education and Experience:

• Bachelor’s Degree in Human Resource or related area.
• At least 2 years’ experience in human resources; 3 years combined relevant experience and education may waive BA requirements.
• APA certification preferred.

Required Skills/Abilities:

• Excellent interpersonal and communication skills.
• Maintains a high level of confidentiality.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn HRIS/Payroll software.
• High level of flexibility.
• Ability to handle a high degree of pressure.

DUTIES AND FUNCTIONS:

1. Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in the payroll system for payroll deduction.
2. Assist department in maintaining the Attendance System for all employees and handle employee inquiries and problems relating to attendance records. Prepare and maintain biweekly employee reports, new-hire, and absentee reports. Maintain and update company organizational charts, phone directory, and other requested reports as needed.
3. Assist Benefits Specialist in obtaining statistics and information in the renewal process of any health, life, and retirement plans that benefit the company.
4. Coordinate, administer, and process weekly informational reports on employees’ paid and unpaid leave information and processes (FMLA, STD, etc.).
5. Prepare and submit various HRIS systems reports on a consistent frequency for compliance and accuracy of employee reporting requirements.
6. Assist Senior HRIS/Benefits Specialist in the accurate and prompt payment of all medical, dental, vision, life & LTD plans and other benefits plans as needed.
7. Assist HR department in new hire orientations for benefits, personnel policies, and procedures, including the verification of I-9 documentation.
8. Lead or assist department with various projects and programs for all company employees.
9. Review and respond to unemployment claims with appropriate documentation. Review monthly unemployment statements with Payroll Specialist.
10. Coordinate workers' compensation claims with third-party administrator. Follow up on claims.
11. Other duties as assigned.

PERFORMANCE MEASURES:

• Accuracy and timeliness of HRIS entries, benefits enrollments, and terminations.
• Dependable, good attendance record.
• Successfully handles automated data systems.
• Produces high-quality records and reports.
• Identify and resolve problems in a timely manner.
• Ability to handle frequent changes, delays, or unexpected events.

CUSTOMERS:

• PCA management and staff.
• Outside and inside applicants.
• Vendors and suppliers.
• General public.

SALARY: $50,400.00 - $58,344.00