Human Resources Specialist (Onboarding)

Utah Transit Authority; Salt Lake City (UT); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Tuition reimbursement

Free transit passes

Wellness clinics

Retirement plan

Parental leave

Job summary

Utah Transit Authority is seeking a Human Resources Specialist to support and empower our workforce while ensuring efficient HR processes at our Salt Lake City headquarters.

You will manage HRIS operations, perform background checks, oversee onboarding, and maintain confidential records. A two-year HR background and an Associate’s degree are required, with SHRM/HRCI preferred. This on-site role offers strong benefits and growth opportunities.

Qualifications

• Two years’ HR related work experience.
• Experience with HRIS/ATS; Workday a plus.
• Associate’s degree or related field required.

Responsibilities

• Perform background checks and reference checks for new employees and contractors.
• Maintain employee and contractor badges and transit passes.
• Track new hires and assist onboarding with Talent Acquisition and HRBP’s.
• Support HRIS operations and ensure data integrity and security.
• Develop and implement HRIS procedures in compliance with regulations.
• Maintain confidential employee records and onboarding activities.

Skills

HRIS

ATS

Workday

Written communication

Analytical thinking

Organizational skills

Confidentiality

Education

Associate’s degree

SHRM/HRCI certification preferred

Tools

Workday

HRIS

ATS

MS Office (Word/Excel)

Job description

Description

At the Utah Transit Authority (UTA, we put people first—both our employees and our community. Working here means being part of a dynamic, forward-thinking organization where innovation meets public service. As a Human Resources Specialist, you’ll play a key role in supporting and empowering our workforce, helping create a positive and efficient HR experience while tackling new challenges and making an impact every day.

• Perform background checks and/or reference checks, fingering printing system and courts for new employees and contractors.
• Maintain employee and contractor badges, transit passes including dependent passes and badging system.
• Track new hires and collaborate with Talent Acquisition and HRBP’s when onboarding employees to ensure a positive experience throughout the process.
• Directly support UTA’s Human Resources Information System (HRIS), Workday, to ensure data integrity, system security, and operational efficiency.
• Be responsible for the day-to-day HRIS system operations and serve as a technical liaison with Talent Acquisition and Human Resources to optimize HR processes.
• Assist with the development and implementation of HRIS procedures in compliance with all local, state, and federal regulations.
• Maintain and update confidential employee records.
• Perform operational and administrative activities related to onboarding new employees.

This is an on-site position at our Frontlines headquarters in Salt Lake City, UT

Experience/Education/Training

MINIMUM QUALIFICATIONS

• Two years’ HR related work experience. Work experience in HRIS, ATS or other related software applications. Experience with Workday a plus.
• Associate’s degree or related field required.
• SHRM or HRCI certification preferred.

Knowledge/Skills/Abilities

• HRIS, ATS or other related software applications.
• Human Resources best practices
• Working knowledge of employment/labor laws
• Excellent writing skills and verbal communication skills.
• Ability to solve problems and think critically.
• Ability to collect, analyze and interpret information.
• Ability to organize, prioritize, and follow through on tasks.
• Professionalism, confidentiality, and discretion.
• MS-Office proficiency at the intermediate level in Word and Excel, and basic level in MS-PowerPoint.

UTA Leadership Competencies

• Social Acumen – Exhibiting strong Emotional Intelligence skills (self-awareness, self-management, social awareness, relationship management). Relating comfortably with people across levels, functions, culture, and geography. Partnering with others to get work done. Navigating conflict. Seeking feedback without being defensive.
• Develops Self & Others – Taking action to continuously improve. Accepting assignments that broaden capabilities. Placing a high priority on developing others. Developing others through coaching, feedback, exposure, and stretch assignments.
• Ensures Fairness – Concerned with the welfare of others and expressing that concern on a personal level. Distributing resources fairly. Giving others a voice prior to reaching decisions that affect them. Reaching decisions through a fair process. Explaining to others why and how decisions were made that impact them.
• Safety – Acting as a Safety Ambassador by working safely, complying with requirements and serving as an example to others. Wearing required personal protective equipment.
• Integrity – Acting with honesty, strong ethics, and accountability and taking responsibility for actions and mistakes.
• Belonging – Creating a culture where employees are seen, heard, valued and safe to be authentic.
• Teamwork – Building strong teams that create an environment where everyone’s unique skills and perspectives contribute to shared purpose, connection and achievement of goals.
• Empowerment – Creating a workplace environment where people are properly resourced and motivated to do their best in solving problems and taking Leadership ownership of their work.
• Accountability – Taking ownership of self-actions, decisions and performance.

Pay Range: $25.82 or more, depending on experience

As a full-time Administrative Employee, your Total Rewards Benefits Package will include:

• Health, dental, vision, life/AD&D, short-term and long-term disability insurance, with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
• Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
• 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
• 10 paid holidays and two paid (2) floating holidays per year.
• Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
• Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
• Training, development, and career advancement opportunities.
• Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
• Free transit passes for employees, their spouses, and their dependent children.
• Employee assistance program – includes counseling, legal services, financial planning, etc.
• UTA Well – a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
• Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
• Discounted cell phone plans with T-Mobile and AT&T.
• Pet insurance plan options (tailored plan coverage based on pet’s health and needs).

PM21

Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two work days' notice prior to the need for the accommodation is required.

Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.