Talent Acquisition Specialist

Utah Transit Authority; Salt Lake City (UT); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Tuition reimbursement

Free transit passes

Wellness programs

Job summary

Utah Transit Authority is seeking a detail-oriented Recruiting Coordinator to support Talent Acquisition at our Frontlines headquarters in Salt Lake City. You will manage interview logistics, candidate communications, and pre-employment steps while partnering with recruiters, hiring managers, and the People Office.

This on-site role requires strong organizational skills, experience with scheduling, and knowledge of HR processes.

Qualifications

• Associate degree or equivalent work experience in business, communications, HR or related field.
• 1-3 years in recruiting coordination or HR support.
• Working knowledge of Workday or HRIS.

Responsibilities

• Coordinate interview logistics and scheduling for multiple candidates.
• Maintain proactive candidate communications throughout the hiring process.
• Assist with pre-employment steps and coordination with recruiters and hiring managers.
• Collaborate with the People Office to ensure a positive candidate experience.

Skills

Recruiting coordination

Candidate management

Interview logistics

Scheduling

Communication

MS Office

Customer service

Education

Associate degree or equivalent

Tools

Workday

Job description

Description

JOB SUMMARY

Provides high-level operational and coordination support for Talent Acquisition activities, ensuring an efficient, organized, and positive candidate experience from application through pre-employment steps. This role focuses on interview logistics, candidate communications, and pre-hire coordination while partnering closely with recruiters, hiring managers, and the People Office.

This is an on-site position at our Frontlines headquarters in Salt Lake City, UT

MINIMUM QUALIFICATIONS

EDUCATION/TRAINING

Associate’s degree in business, communications, human resources, or related discipline and/or equivalent work experience.

EXPERIENCE

One to Three years in recruiting coordination, Human Resources support, or administrative operations.

Working experience in Workday or related HRIS software.

Knowledge, Skills and Abilities

• Basic understanding of recruiting processes and candidate management
• Familiarity with compliance-sensitive hiring environments (preferred but not required)
• Working knowledge of employment/labor laws.
• Strong organizational and time management skills
• High attention to detail and accuracy
• Excellent communication (written and verbal)
• Ability to manage high-volume scheduling and competing priorities
• Customer-service mindset with strong interpersonal skills
• Proficiency in Microsoft Office and scheduling tools
• Work in a team environment and with people under stressful situations.
• Routinely manage a high volume of requisitions at any time.

UTA Competencies

• Social Acumen – Exhibiting strong Emotional Intelligence skills (self-awareness, self-management, social awareness, relationship management). Relating comfortably with people across levels, functions, culture, and geography. Partnering with others to get work done. Navigating conflict. Seeking feedback without being defensive.
• Develops Self & Others – Taking action to continuously improve. Accepting assignments that broaden capabilities. Placing a high priority on developing others. Developing others through coaching, feedback, exposure, and stretch assignments.
• Ensures Fairness – Concerned with the welfare of others and expressing that concern on a personal level. Distributing resources fairly. Giving others a voice prior to reaching decisions that affect them. Reaching decisions through a fair process. Explaining to others why and how decisions were made that impact them.
• Safety – Acting as a Safety Ambassador by working safely, complying with requirements and serving as an example to others. Wearing required personal protective equipment.
• Integrity – Acting with honesty, strong ethics, and accountability and taking responsibility for actions and mistakes.
• Belonging – Creating a culture where employees are seen, heard, valued and safe to be authentic.
• Teamwork – Building strong teams that create an environment where everyone’s unique skills and perspectives contribute to shared purpose , connection and achievement of goals.
• Empowerment – Creating a workplace environment where people are properly resourced and motivated to do their best in solving problems and taking ownership of their work.
• Accountability – Taking ownership of self-actions, decisions and performance.

- OR -

An equivalent combination of relevant education and experience.

[UTA reserves the right to determine the equivalencies of education and experience.]

Pay Rate: $25.82 per hour

As a full-time Administrative Employee, your Total Rewards Benefits Package will include

• Health, dental, vision, life/AD&D, short-term and long-term disability insurance, with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
• Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
• 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
• 10 paid holidays and two paid (2) floating holidays per year.
• Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
• Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
• Training, development, and career advancement opportunities.
• Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
• Free transit passes for employees, their spouses, and their dependent children.
• Employee assistance program – includes counseling, legal services, financial planning, etc.
• UTA Well – a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
• Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
• Discounted cell phone plans with T-Mobile and AT&T.
• Pet insurance plan options (tailored plan coverage based on pet’s health and needs).

Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two work days' notice prior to the need for the accommodation is required.

Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.