Human Resources Specialist (Onboarding)

1 Utah Transit Authority; United States; On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Life/AD&D insurance

Disability insurance

Flexible Spending Accounts

Domestic partner coverage

Onsite health clinics

PTO 22 days

Holidays 10+2 floating

Retirement plans with 457

Tuition reimbursement

Parental leave

Free transit passes

Wellness program

Onsite fitness facilities

Job summary

Utah Transit Authority (UTA) is seeking a Human Resources Specialist to support onboarding and HR operations at our Frontlines headquarters in Salt Lake City, on-site. You will handle background checks, badge management, onboarding coordination, and HRIS support using Workday.

We seek at least two years HR experience, an associate degree, familiarity with HRIS/ATS, and strong written and verbal communication. SHRM or HRCI certification is preferred.

Qualifications

• Two years' HR related work experience.
• Experience with HRIS or ATS; Workday experience a plus.
• Associate degree required.
• SHRM or HRCI certification preferred.

Responsibilities

• Perform background checks and/or reference checks for new employees and contractors.
• Maintain employee and contractor badges and transit passes.
• Track new hires and collaborate with Talent Acquisition during onboarding.
• Support HRIS (Workday) for data integrity and security.
• Maintain confidential employee records.
• Handle onboarding administrative activities.

Skills

HRIS/ATS

Workday

Employment law

Communication

Problem solving

Organization

MS Office

Confidentiality

Education

Associate degree

SHRM/HRCI certification preferred

Job description

At the Utah Transit Authority (UTA, we put people first- both our employees and our community. Working here means being part of a dynamic, forward-thinking organization where innovation meets public service. As a Human Resources Specialist, you'll play a key role in supporting and empowering our workforce, helping create a positive and efficient HR experience while tackling new challenges and making an impact every day. This position will be part of UTA's onboarding team and will be responsible to:

• Perform background checks and/or reference checks, fingering printing system and courts for new employees and contractors.
• Maintain employee and contractor badges, transit passes including dependent passes and badging system.
• Track new hires and collaborate with Talent Acquisition and HRBP's when onboarding employees to ensure a positive experience throughout the process.
• Directly support UTA's Human Resources Information System (HRIS), Workday, to ensure data integrity, system security, and operational efficiency.
• Be responsible for the day-to-day HRIS system operations and serve as a technical liaison with Talent Acquisition and Human Resources to optimize HR processes.
• Assist with the development and implementation of HRIS procedures in compliance with all local, state, and federal regulations.
• Maintain and update confidential employee records.
• Perform operational and administrative activities related to onboarding new employees.

This is an on-site position at our Frontlines headquarters in Salt Lake City, UT.

MINIMUM QUALIFICATIONS EXPERIENCE/EDUCATION/TRAINING:

• Two years' HR related work experience.
• Work experience in HRIS, ATS or other related software applications.
• Experience with Workday a plus.
• Associate's degree or related field required.
• SHRM or HRCI certification preferred.

KNOWLEDGE/SKILLS/ABILITIES

• HRIS, ATS or other related software applications.
• Human Resources best practices
• Working knowledge of employment/labor laws
• Excellent writing skills and verbal communication skills.
• Ability to solve problems and think critically.
• Ability to collect, analyze and interpret information.
• Ability to organize, prioritize, and follow through on tasks.
• Professionalism, confidentiality, and discretion.
• MS-Office proficiency at the intermediate level in Word and Excel, and basic level in MS-PowerPoint.

UTA Leadership Competencies:

• Social Acumen - Exhibiting strong Emotional Intelligence skills (self-awareness, self-management, social awareness, relationship management).
• Relating comfortably with people across levels, functions, culture, and geography.
• Partnering with others to get work done.
• Navigating conflict.
• Seeking feedback without being defensive.
• Develops Self & Others - Taking action to continuously improve.
• Accepting assignments that broaden capabilities.
• Placing a high priority on developing others.
• Developing others through coaching, feedback, exposure, and stretch assignments.
• Ensures Fairness - Concerned with the welfare of others and expressing that concern on a personal level.
• Distributing resources fairly.
• Giving others a voice prior to reaching decisions that affect them.
• Reaching decisions through a fair process.
• Explaining to others why and how decisions were made that impact them.
• Safety - Acting as a Safety Ambassador by working safely, complying with requirements and serving as an example to others.
• Wearing required personal protective equipment.
• Integrity - Acting with honesty, strong ethics, and accountability and taking responsibility for actions and mistakes.
• Belonging - Creating a culture where employees are seen, heard, valued and safe to be authentic.
• Teamwork - Building strong teams that create an environment where everyone's unique skills and perspectives contribute to shared purpose, connection and achievement of goals.
• Empowerment - Creating a workplace environment where people are properly resourced and motivated to do their best in solving problems and taking Leadership ownership of their work.
• Accountability - Taking ownership of self-actions, decisions and performance.

OR the equivalent combination of relevant education and experience. [UTA reserves the right to determine the equivalencies of education and experience.] This job requires regular and predictable attendance.

Pay Range: $25.82 or more, depending on experience As a full-time Administrative Employee, your Total Rewards Benefits Package will include:

• Health, dental, vision, life/AD&D, short-term and long-term disability insurance, with Flexible Spending and Dependent Care accounts.
• Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage.
• HSA with company match available to employees enrolled in the HDHP.
• Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
• Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
• 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
• 10 paid holidays and two paid (2) floating holidays per year.
• Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
• Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
• Training, development, and career advancement opportunities.
• Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
• Free transit passes for employees, their spouses, and their dependent children.
• Employee assistance program - includes counseling, legal services, financial planning, etc.
• UTA Well - a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
• Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
• Discounted cell phone plans with T-Mobile and AT&T.
• Pet insurance plan options (tailored plan coverage based on pet's health and needs).

PM21 Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity.

Women, minorities, and people with disabilities are encouraged to apply.

Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two work days' notice prior to the need for the accommodation is required.

Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.

We grow together. We succeed together. We are UTA, together. A career with UTA offers a unique opportunity to make a difference in our communities while building a purposeful and rewarding career.