HUMAN RESOURCES SPECIALIST-LEAVES & BENEFITS

Barstow Community College; Barstow (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Barstow Community College seeks an experienced HR Specialist for Leaves and Benefits to support the Vice President of Human Resources. The role includes handling confidential documents, coordinating calendars, and preparing materials for meetings and negotiations.

Responsibilities cover filing, budgeting liaison with Finance, and providing information to staff and the public on HR policies and procedures. The position emphasizes discretion, analytical work and cross-department collaboration.

Responsibilities

• Provide administrative, clerical, logistical and technical support to the Vice President; compose memoranda, correspondence, board agenda items, division reports and documents, ensuring accuracy and compliance.
• Establish and maintain complex filing systems, including confidential files and records, and update manuals and resources.
• Coordinate calendars, meetings and timelines for the Vice President and department.
• Prepare confidential documents and assist with Governing Board docket items, reports and presentations.
• Maintain records on complaints and confidential issues; monitor division budget expenditures and collaborate with Finance on discrepancies.
• Act as liaison between the Vice President and departments; organize agendas, manage inquiries and relieve administrative details.
• Perform high-level administrative, technical and analytical duties supporting HR functions including leaves, labor relations and recruitment.

Job description

Under the direction of the Vice President of Human Resources, the Human Resources Specialist of Leaves and Benefits, performs a variety of professional-level administrative, clerical, technical and analytical duties in support of the College's human resource functions including leaves, files, legal documents forms, recruitment, selection, classification, wage and salary administration. Health and Welfare benefits, FMLA, Health and Safety, employer-employee relations, labor negotiations, training, and related functions. Also provides information and assistance to College employees and the general public regarding human resources activities, policies, and procedures. Performs a variety of high-level administrative and clerical tasks in support of assigned area of responsibility.

REPRESENTATIVE DUTIES:

• Provide administrative, clerical, logistical and technical support to the Vice President; compose and prepare memoranda, correspondence, board agenda compilation, division reports, presentations, spreadsheets, forms and other documents, often of highly sensitive and confidential nature; proofread and review typed documents and other materials for accuracy, completeness and compliance with District standards, policies and procedures.
• Establish and maintain a variety of complex, interrelated filing systems including confidential files; establish and maintain files for information, records and reports; maintain manuals and updated resource materials.
• Coordinate the Vice President's and department calendars including scheduling meetings, resolving scheduling conflicts; assist the Vice President in developing and monitoring timelines and schedules.
• Provide administrative, logistical and technical support to the Vice President; compose and prepare memoranda, correspondence, Governing Board docket items, department reports, presentations, spreadsheets, forms and other documents, often of a highly sensitive and confidential nature; proofread and review typed documents and other materials for accuracy, completeness and compliance with division standards, policies and procedures.
• Assist the Vice President in record keeping and communication on complaints and confidential issues that are received into the office.
• Monitor division budget expenditures for revenue, accounts; track and process expenditures, encumbrances, reimbursements, stipends and payments; research and process invoices or purchase orders for payment. Collaborate with Finance department on any discrepancies.
• Act as a liaison in coordinating matters between, the Vice President and all departments and outside agencies. Prioritize requests by departments and facilitate the flow of information; prepare and distribute agendas for meetings; follow up on various assignments to ensure that needed action is taken; perform routine to difficult public relations duties over the phone and in person; respond independently to correspondence and email inquiries regarding division matters; relieve the Vice President of a variety of administrative details.
• Perform technical and complex administrative duties involving the use of independent judgment and an understanding of departmental functions and procedures. Perform confidential administrative, technical and analytical work in support of the human resources department, and employee/labor relations functions. Prepare agendas, take and transcribe minutes in support of collective bargaining negotiations.
• Provide support for the recruitment