Human Resources Specialist

Indiana University Health System; Indiana (PA); Hybrid; USD 46,000 - 64,000; Full time

Job summary

Indiana University Health System is seeking a proactive Human Resources Specialist to provide essential administrative and operational support to the HR leadership team in Indianapolis. The role emphasizes confidentiality, accuracy, and professional representation of the HR department.

You will manage calendars, prepare leadership meeting agendas, support Oracle HR processes, review compliance, and help deliver high‑quality customer service in a fast‑paced environment.

Qualifications

• High School Diploma or GED required.
• Bachelor's degree or equivalent experience preferred.
• 1–3 years of job related experience in a confidential environment preferred.
• Previous Human Resource experience preferred.
• Experience with matrix organization and complex work environment preferred.
• Knowledge of regulations (FLSA; COBRA; ADA; FMLA; etc.).
• Basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Provide calendar and administrative support to HR Directors.
• Attend leadership meetings, take notes, track action items, and build agendas.
• Perform transactional Oracle work in support of HR operations.
• Review compliance-related spreadsheets to identify non‑compliance issues and help the team take action.
• Manage reports, spreadsheets, and special projects involving high‑volume data.
• Maintain strict confidentiality of employee data and sensitive HR matters.
• Deliver high‑quality customer service and professional representation of the HR department.

Skills

Detail‑Oriented

Organized

Discreet

Tech‑Savvy

Collaborative

Adaptable

People‑Focused

Education

High School Diploma/GED

Bachelor's Degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Human Resources Specialist

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Human Resources team in the role of Human Resources Specialist.

We are seeking a proactive, detail-oriented, and discreet HR professional to provide essential administrative and operational support to IU Health's HR leadership team. From managing calendars and building agendas for leadership meetings to conducting compliance reviews and supporting transactional HR work in Oracle, this role is ideal for someone who takes initiative, brings strong organizational instincts, and thrives in a fast‑paced, confidential environment.

Key Relationships

• Reports to: Director – Human Resources
• Direct reports: None
• Shift: Full time, Monday – Friday, hybrid
• Location: Indianapolis, IN

The Scope

This role provides administrative and operational HR support, including:

• Providing calendar and administrative support to HR Directors
• Attending leadership meetings, taking notes, tracking action items, and building agendas
• Performing transactional Oracle work in support of HR operationsReviewing compliance-related spreadsheets to identify non‑compliance issues and helping the team take action
• Managing reports, spreadsheets, and special projects involving complex, high‑volume data
• Maintaining strict confidentiality of employee data and sensitive HR matters
• Delivering high‑quality customer service and professional representation of the HR department

Candidate Qualifications

• High School Diploma/GED required.
• Bachelors Degree or equivalent years of experience preferred.
• One to three years of job related experience in a confidential environment preferred.
• Previous Human Resource experience preferred.
• Experience with matrix organization and complex work environment preferred.
• Knowledge and understanding of regulations and laws (e.g. FLSA; COBRA; ADA; FMLA; etc.).
• Basic proficiency in MS office required (Word, PowerPoint, Excel).

The DNA for Success

• Detail‑Oriented: You review spreadsheets with a critical eye, catch compliance gaps, and follow through on the details that matter.
• Organized & Reliable: You manage calendars, agendas, and action items without anything slipping through the cracks.
• Discreet & Professional: You handle sensitive HR information with the utmost confidentiality and represent the department with polish.
• Tech‑Savvy: You're comfortable with Microsoft Office Suite.
• Collaborative: You work well alongside HR leaders, business partners, and a variety of internal stakeholders.
• Adaptable: You're comfortable shifting between administrative support, compliance work, and HR operational tasks as priorities evolve.
• People‑Focused: You bring a service mindset to everything you do, making both internal and external customers feel supported and valued.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.