Human Resources Specialist

Convergint Technologies LLC; Hoffman Estates (IL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Holidays and PTO

Wellness Program

401K Matching Plan

Medical, Dental & Vision Plan

Life insurance & Disability Plan

Tuition reimbursement

CSR Day

Job summary

Convergint Technologies LLC is seeking a full-time Human Resources Specialist in Hoffman Estates, IL to join a dynamic HR team. You will handle HRIS transactions, onboarding, compliance, and employee inquiries while delivering world-class service to colleagues and managers.

The role emphasizes data integrity, reporting, background checks, drug testing coordination, and documentation in Workday and UKG. A Bachelor’s degree and 2–5 years of HR experience are preferred.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field experience; or equivalent work experience.

Responsibilities

• Serve as first point of contact for colleague inquiries related to HRIS transactions and HR policies via phone and email.
• Coordinate pre-employment background checks and drug testing processes.
• Ensure compliance with legal and company standards throughout screening process.
• Update and maintain HRIS with accurate colleague information and run HR reports.
• Assist with onboarding in Workday and exit processes, and maintain HR documentation.

Skills

Interpersonal skills

Communication skills

MS Office & HRIS (UKG, Workday)

HR laws & regulations

Background checks & drug testing

Attention to detail

Confidentiality

Independent work

Education

Bachelor’s degree in HR / Business

Tools

UKG HRIS

Workday

Job description

Build a career where values meet worldwide opportunity. Job Description: Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Human Resources Specialist to join our amazing culture. As a Human Resources Specialist, you are a part of a dynamic team that allows you to grow as Convergint grows. For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You value a positive culture and embrace inclusion. You strive to be the best version of yourself at work and home. You want to grow with us and deliver results as an exceptional Human Resources Specialist.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What You’ll Do

Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.

Colleague Services

Serve as the first point of contact for colleague inquiries related to HRIS transactions and HR policies via phone and email.

Assess colleague questions to determine nature of problem and to resolve the issue(s) or elevate to higher levels of technical/functional support.

Provide timely and accurate information to colleagues and managers on HR-related issues.

Initiate the onboarding platform within Workday for new hires.

Assist with colleague exit processes and final paperwork.

Log and track case management to look for areas to improve HR process training and reference guide materials and will be responsible for updating such documentation.

Background Checks and Drug Tests

Coordinate and manage pre-employment background checks and drug testing processes.

Coordinate and manage background checks and drug testing requirements for customer badging requirements.

Communicate with candidates and external vendors to facilitate timely completion of screenings.

Ensure compliance with legal and company standards throughout the screening process.

Review and verify the results of background checks and drug tests and coordinate any necessary follow-up actions.

Compliance and Documentation

Maintain colleague records and ensure that all HR documentation complies with legal and company standards.

Assist with the preparation of compliance reports and audits.

Monitor and ensure adherence to company policies and employment laws.

HR Systems and Data Management

Update and maintain HRIS (Human Resource Information System) with accurate colleague information.

Process and maintain colleague status, position changes and pay rate changes in the HRIS system.

Facilitate I-9 processing/documentation for new hires and reverifications for current colleagues.

Provide weekly, monthly, and quarterly reports on HR metrics and data, including new hires, terminations, transfers, leaves of absences, workers’ compensation, and other relevant information.

Generate HR reports as needed for internal stakeholders.

Conduct audits of colleague data to ensure completeness and accuracy.

Ensure data integrity and confidentiality in all HR systems.

General HR Support

Review incoming mail, categorizing documents based on content and urgency, and distributing them to the relevant team members.

Performs other duties as assigned.

What You’ll Need

Strong interpersonal and communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems (UKG & Workday).

Knowledge of HR laws, regulations, and best practices.

Experience with background checks and drug testing processes preferred.

Attention to detail and ability to maintain confidentiality.

Ability to work independently, multi-task, and prioritize.

Company Benefits and Perks

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Corporate Social Responsibility Day And much more…

Requirements

Education: Bachelor’s degree in Human Resources, Business Administration, or related field experience; or equivalent work experience.

Experience: Previous experience in Human Resources (2-5 years). HR Shared Services experience preferred.

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Convergint is an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Culture first since day one. From a single vision in 2001 to a global community of colleagues today, Convergint’s story is defined by people, purpose, and progress. Every milestone reflects our belief that when we put people first, extraordinary things happen.

What began as a values-driven mission has grown into a worldwide commitment to service, innovation, and partnership that continues to shape our future.

Convergint is an Equal Opportunity Employer. Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available. Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.