Human Resources Site Coordinator, Lake Charles Refinery

Phillips 66; Westlake (LA); On-site; USD 73,000 - 89,000; Full time

Benefits offered by this job

VCIP bonus

401k match 8%

Health Savings Account

Job summary

Phillips 66 is seeking a Human Resources Site Coordinator to provide daily support for the HR Department in Lake Charles, LA. The role focuses on administrative systems, processes, and services to enable an efficient work environment.

You will assist with HR documentation, coordinate recruiting events, and generate timely reports while maintaining HR records and ensuring poster compliance. Strong MS Office skills and HR experience are required.

Qualifications

• 1+ years of experience in a Human Resources role.
• 3+ years of experience in an Administrative role.
• Proficient with Microsoft Outlook, Word, Excel and PowerPoint.

Responsibilities

• Assist HR Business Partner with new hire documentation and processing of paperwork for hires/terminations, promotions and status changes.
• Coordinate University and Technical recruiting events and facilitate selection process.
• Produce accurate reports such as Headcount, Absenteeism, Service Anniversaries and KPIs.

Skills

HR experience

Administrative experience

Microsoft Office

Education

High school diploma or GED

Tools

Workforce Software

SAP SuccessFactors

Job description

Phillips 66 & YOU - Together we can fuel the future

The Human Resources Site Coordinator provides daily business support for the Human Resources Department in Lake Charles, LA. This position is accountable for administrative systems, processes, procedures and providing these services in a way that enables an effective and efficient work environment.

What You’ll Do

• Assist HR Business Partner with new hire documentation, processing of paperwork for hires/terminations, promotions, demotions, status change forms, transfer paperwork and various employee personnel actions.
• Work with HR Business Partner to coordinate University and Technical recruiting events and facilitate selection process.
• Produce accurate and timely reports as requested such as Headcount, Absenteeism, Service Anniversaries and Birthdays, KPIs, MOS Metrics, etc.
• Ensure all required Management of Personnel Change forms (MOPC), Management of Organizational Change forms (MOOC), and LCMC Organizational Announcements are stored in Livelink.
• Execute a variety of administrative tasks including but not limited to managing current employee email distribution and resource groups, HR S:/Drive file folder access, generating and updating monthly Key Performance Indicators (KPIs), managing all employee records.
• Ensure employment-related posters are up to date and clearly displayed in employee work areas (Federal and State All-in-One Poster, Federal Contract Poster, and Company All-in-One Poster).
• Interact with all levels of management, including support staff and outside vendors.
• Maintain broad knowledge of all HR processes, policies, and procedures.
• Address a wide range of questions in alignment with all HR processes, policies, and procedures.
• Purchase and maintain the inventory of office supplies for the HR Department.
• Plans, coordinates, and administers employee recognition and engagement events, including meeting and luncheon logistics, communications, and event execution.
• Facilitate WorkForce Software (WFS) navigation training for both employees and supervisors as required.
• Frequently assist employees and supervision with payroll questions and pay related information requests.
• Work directly with employees and supervisors to ensure payroll is accurately submitted and approved.
• Conduct routine audits of payroll records to ensure compliance with internal reporting procedures.
• Ensure front-line supervisors submit annual and probationary hourly employee evaluations in a timely manor.
• Maintain all hourly employee progression list, seniority date records, and bidding records.
• Willing to complete other duties as assigned by the HRBP Manager.

What You’ll Bring – Required

• Legally authorized to work in the job posting country
• High school diploma or GED equivalent
• Hold a valid driver's license
• 1 or more years of experience in a Human Resources role
• 3 years or more years of experience in an Administrative role
• Proficient with Microsoft Outlook, Word, Excel and PowerPoint
• Able to work overtime as required and travel up to 10%

What Makes You Stand Out – Preferred

• 3 or more years of experience in a Human Resources role; or 5 years’ experience in an Administrative role
• Proficient with Workforce Software and SAP SuccessFactors
• Knowledge or familiarity with employment/payroll Laws and regulations
• Experience in union represented work environment and ability to read and understand collective bargaining agreements
• Able to manage critical work and unplanned task simultaneously
• Excellent organizational skills and able maintain strict confidentiality
• Outstanding verbal and written communication skills

Compensation Range

This position has a base salary range of $72,900 - $89,100.

Total Rewards

Benefits

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 09/14/2026.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Phillips 66 is an Equal Opportunity Employer