Human Resources Senior Program Manager (DMA #15710)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 70,000 - 100,000; Full time

Job summary

New Mexico Department of Justice seeks a Lead HR Generalist to oversee compensation programs, recruitment, onboarding, payroll, and benefits administration for several divisions. The role coordinates with NM National Guard-related payroll actions and ensures compliance with employment laws.

You will manage day-to-day HR functions, provide guidance to managers, and communicate program status to senior leadership.

Qualifications

• Experience with state personnel processes and procedures.
• Knowledge of SHARE system and HRIS tooling.
• Knowledge of public employer HR operations and payroll/benefits administration.
• Experience in recruitment, selection, and onboarding processes.
• Experience with employee relations and investigations.
• Experience with occupational and non-occupational leave management.
• Experience delivering HR-related training.
• Experience with occupational analysis and job classifications.

Responsibilities

• Lead cross-functional HR processes including recruitment, onboarding, and employee relations.
• Coordinate payroll, benefits, and HR data accuracy for multiple programs.
• Oversee the Drug and Alcohol Program Coordinator duties and compliance.
• Manage an end-to-end hiring process for assigned divisions and programs.
• Ensure compliance with federal and state employment laws and performance management.

Skills

State personnel processes

SHARE system experience

public employer HR operations

recruitment & selection

payroll & benefits administration

employee relations & investigations

leave management

HR training experience

occupational analysis

Education

Bachelor’s degree or equivalent experience

Tools

SHARE system

Job description

For more Job Requirements & Classification Description:

Interviews are anticipated to be conducted within two weeks of closing date. DMA consists of several operating units in the Agency that house both state and federal personnel, to include the New Mexico Army and Air National Guard. The National Guard Bureau and the State have entered into the Master Cooperative Agreement to establish the resources, funds, and conditions for the operation and training of the State Army and Air National Guard. DMA is responsible for the management, supervision, operation, and application of this agreement to ensure the proper administration of the Agreements. DMA obligates sufficient funds to pay its share of the costs under the MCA and the National Guard Bureau provides services in kind. All DMA activity related to administrative functions must comply with outlined program requirements.

Why does the job exist?

This position develops, applies, and manages non-standard procedures for compensation programs for the NGSAD salary plan. The position is responsible for planning, directing, and implementing program processes and procedures to align with agency's goals. This role also involves leading cross-functional teams, analyzing HR data, and communicating program progress to senior management. The incumbent is expected to manage stakeholder communication, act as a liaison, provide guidance to managers and employees, and keep senior leadership informed of program status, achievements, and challenges. In addition to program management duties, this position will continue to serve as the Lead HR Generalist for DMA. This position will manage the assigned day-to‑day HR functions like recruitment, onboarding, and employee relations, for the assigned sections and programs. The position will help coordinating all HR projects, managing benefits and payroll, and serving as a point of contact for employees and management on HR matters.

How does it get done?

As the NGSAD Compensation Program coordinator this position will lead cross-functional teams and create detailed project processes. Collects and processes SHARE intake packets to ensure that SHARE profiles are created, direct deposit information is updated and current, and that W4 data is entered so compensation is properly taxed. Responsible for providing support to all 4,000 eligible New Mexico National Guard soldiers and airmen enrolled int he SGLI reimbursement program upon enlistment. Maintain and update National Guard roster of all soldiers and airmen eligible to receive SGLI reimbursement benefits. Track current and previous year SGLI reimbursement payments. Research owed SGLI payment and coordinate with the DMA finance team to determine if past payments owed should be processed through SHARE FIN or SHARE HCM. This position coordinates with NM National Guard senior leadership and processes approved payments through SHARE HCM for the NM National Guard "JEEP" program. This position receives the application packet from NM National Guard senior leadership and processes approved payments through SHARE HCM for the Family Assistance: New Mexico National Guard program. As the Human Resources Lead Generalist, this position will lead the full hiring process, including sourcing, interviewing, and onboarding new employees for assigned programs and divisions. Manage employee termination processes. Administer payroll and benefits programs. Maintain up-to-date employee records. Ensure compliance with federal and state employment laws. Manage the performance appraisal process for assigned divisions and programs. Partner with managers on staffing needs and training, compensation analysis and classification analysis This position is assigned as the Drug and Alcohol Program Coordinator which includes being responsible for the agency's drug and alcohol abuse program and policy administration. Coordinates with supervisor and all required management for random drug testing, pre-employment and reasonable suspicion drug testing.

Who are the customers?

DMA State, Federal, and Military personnel. Citizens of New Mexico.

Ideal Candidate

Experience in State of New Mexico personnel processes and procedures; experience in State Personnel Board rules; knowledge Department of Finance and Administration rules and regulations; SHARE system experience; knowledgeable in public employer human resource operations; recruitment, selection, payroll, compensation and benefits administration experience; expertise in employee relations and investigations; occupational and non-occupational related leave management; HR related training experience; and/or occupational analysis.

Bachelor's Degree in a relevant field of study from an accredited college or university and four (4) years of professional level experience with a tactical impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eight (8) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid Driver's License with no limitations or restrictions. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Use of State vehicle. Standard business hours 7:00 A.M. - 3:30 P.M. Monday through Friday.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.