Human Resources & Recruiting Coordinator

Coastal Horizons Center, Inc.; Wilmington (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary based on experience

Medical, dental, and vision insurance

Educational loan repayment programs &

401K Retirement plan

Paid time off, 14 holidays

Employee engagement activities

Job summary

Coastal Horizons Center, Inc. in Wilmington, NC is seeking an HR & Recruiting Coordinator to manage recruiting coordination and HR administration across the employee lifecycle.

The role reports to the Talent Acquisition Partner and HR Specialists, ensuring timely hiring and smooth HR operations. The position focuses evenly on talent acquisition activities and HR support, requiring strong organizational, communication, and confidentiality skills.

Qualifications

• Associate's or Bachelor's degree in HR or related field.
• 0–2 years of HR, recruiting coordination, or administrative support experience.
• HR or Talent Acquisition internship welcomed.
• Basic knowledge of HR practices and employment laws preferred.
• Experience using ATS/HRIS is a plus.
• MS Office proficiency (Outlook/Word/Excel/Teams).

Responsibilities

• Talent Acquisition & Recruiting: post and maintain openings in HRIS/ATS; review applications; coordinate phone screens and interviews; maintain candidate records; communicate with candidates; assist with interns and community outreach; support onboarding.
• Human Resources Support: assist HR Specialists with daily HR administration and HRIS maintenance; prepare offers and coordinate background checks; support onboarding and offboarding; maintain employee files and I-9; respond to routine HR questions; track performance review timelines; assist with engagement initiatives; support unemployment, workers' comp, leave tracking; assist with compliance and policy materials.

Skills

Organizational skills

Communication skills

Attention to detail

Customer-service mindset

Independent work

Education

Associate’s or Bachelor’s degree in HR/Business Admin

Tools

ATS/HRIS

MS Office (Outlook, Word, Excel, Teams)

Job description

At Coastal Horizons, our mission is to provide a continuum of professional services to promote healthier lives, stronger families, and safer communities. We are currently seeking a motivated and passionate HR & Recruiting Coordinator to join our dynamic team. If you're looking for an opportunity to make a difference, we invite you to explore the exciting positions available with us.

Job Title: HR & Recruiting Coordinator

Location: On-site

City/Stat/County: Wilmington, NC – New Hanover County

Schedule: Monday-Friday, 9am-5pm, 40hrs/wk

Join Our Team

The HR & Recruiting Coordinator provides hands‑on support across the full employee lifecycle, splitting time evenly between recruiting coordination and general HR administration. This role works closely with, and provides direct support to, the Talent Acquisition Partner and HR Specialists, helping ensure open positions are filled efficiently and that day-to-day HR operations run smoothly.

What You'll Do

Talent Acquisition & Recruiting (50%)

• Post and maintain job openings in the Human Resources Information System (HRIS) and Applicant Tracking System (ATS).
• Review applications and screen candidates against minimum qualifications.
• Coordinate phone screens, interviews, and hiring manager schedules.
• Maintain accurate candidate records, interview notes, and hiring statuses within the ATS.
• Communicate professionally with candidates throughout the hiring process, including interview confirmations, status updates, and rejection notifications.
• Assist with recruiting interns, temporary staff, and other workforce initiatives.
• Represent Coastal Horizons at career fairs, college recruiting events, and community outreach activities.
• Support onboarding activities to ensure a smooth transition from candidate to employee.

Human Resources Support (50%)

• Assist HR Specialists with daily HR administration and HRIS maintenance.
• Prepare offer letters and coordinate background and reference checks.
• Support onboarding and offboarding processes, including orientation materials, benefits enrollment logistics, and exit documentation.
• Maintain employee personnel files, I‑9 documentation, and compliance records.
• Respond to routine employee questions regarding HR policies, procedures, and benefits, escalating complex issues when appropriate.
• Track employee performance review timelines and maintain documentation.
• Assist with employee engagement initiatives, recognition programs, and internal communications.
• Support unemployment claims, workers' compensation claims, leave tracking, and other HR administrative processes.
• Assist with compliance reporting, audits, EEO documentation, and labor law postings.
• Help maintain HR policies, forms, and internal resources.
• Perform other duties as assigned.

Required Educational/Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.
• 0–2 years of experience in Human Resources, recruiting coordination, or administrative support.
• Internship experience in HR or Talent Acquisition is welcomed.
• Basic knowledge of HR practices and employment laws preferred.
• Experience using an Applicant Tracking System (ATS) and/or Human Resources Information System (HRIS) is a plus.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

What Makes You Successful

• Excellent organizational and time management skills with the ability to balance multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Exceptional attention to detail and follow-through.
• Customer-service mindset with a collaborative approach to supporting employees, hiring managers, and candidates.
• Ability to work independently while contributing to a team environment.
• Passion for delivering an outstanding candidate and employee experience.

• Competitive salary based on experience
• Comprehensive medical, dental, and vision insurance
• Educational loan repayment programs & Career growth
• Retirement savings plan/401K
• Paid time off programs, rollover hours, 14 paid holidays
• Employee engagement activities, resource groups, and diversity events

REQUEST FOR ACCOMIDATIONS

If you require an accommodation during the application process, please contact us at [e-mail].

EEO STATEMENT

Coastal Horizons is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.