Human Resources Operations Associate

HarbourVest Partners; Boston (MA); On-site; USD 52,000 - 78,000; Full time

Job summary

Origin Staffing is partnering with a highly regarded global organization to hire a Human Resources & Recruiting Associate. The role provides hands-on support across recruiting, onboarding, HR operations, performance management processes, and employee initiatives.

This is an early-career opportunity designed to build a strong HR and recruiting foundation by working with an experienced team in a collaborative, fast-paced environment.

Qualifications

• Post-undergraduate professional experience in recruiting coordination, HR, or related environment.
• Experience coordinating complex calendars, interviews, meetings, or events with multiple stakeholders.
• Excellent organizational skills and attention to detail with multiple priorities.
• Professional written and verbal communication abilities.
• Discretion and ability to handle confidential information.

Responsibilities

• Coordinate interviews involving candidates, recruiters, hiring managers, and interview panels.
• Manage calendars, interview schedules, virtual links, and room logistics.
• Prepare and maintain postings, candidate records, and documentation.
• Update ATS with candidate activity and requisition details.
• Support background/reference checks and offer administration.

Skills

Post-undergraduate exp in recruiting

Calendar coordination

Organizational skills

Verbal & written communication

Discretion & handling confidential情報

Team collaboration & independent work

MS Outlook/Word/Excel/PowerPoint

Tools

Outlook

Word

Excel

PowerPoint

Workday/HRIS

Job description

Origin Staffing is partnering with a highly regarded global organization to hire aHuman Resources & Recruiting Associate.

This organization offers the resources, complexity, and professional standards of a large global platform while maintaining a collaborative and team-oriented working environment. Employees are encouraged to take ownership, contribute ideas, and build long-term careers through exposure to talented colleagues and a wide variety of business initiatives.

The Human Resources & Recruiting Associate will provide hands‑on support across recruiting, onboarding, HR operations, performance‑management processes, professional‑development programs, and employee initiatives. This is an excellent opportunity for an early‑career professional who wants to build a strong foundation in HR and Recruiting while learning from an experienced team.

The position is operational and execution‑focused. Success will come from exceptional organization, responsive communication, accuracy, discretion, and follow‑through rather than ownership of HR strategy or employee relations.

Scope:

Recruiting and Candidate Coordination

• Coordinate interviews involving candidates, recruiters, hiring managers, interview panels, and other internal stakeholders.
• Manage calendars, interview schedules, virtual meeting links, conference‑room arrangements, and other interview logistics.
• Serve as a professional and responsive point of contact for candidates throughout the interview process.
• Prepare and maintain job postings, candidate records, interview schedules, and recruiting documentation.
• Update candidate activity and requisition information in the applicant tracking system.
• Track interview feedback, follow up on outstanding evaluations, and assist with candidate debriefs.
• Coordinate with external recruiting partners and other third parties as needed.
• Support background checks, reference checks, pre‑employment requirements, offer administration, and related hiring activities.
• Assist with candidate expenses, recruiting invoices, and other administrative items.

Onboarding and HR Operations

• Coordinate new‑hire onboarding, including paperwork, internal notifications, orientation schedules, and first‑day logistics.
• Partner with HR, IT, administrative teams, and other internal groups to help provide an organized and positive onboarding experience.
• Maintain accurate employee and candidate information in the organization’s HR and recruiting systems.
• Prepare reports, trackers, templates, presentations, and recurring communications for the HR and Recruiting team.
• Conduct routine data reviews and follow up on incomplete or inconsistent information.
• Respond to routine candidate and employee questions or direct inquiries to the appropriate HR team member.
• Maintain process documentation and help improve recurring administrative workflows.

Performance Management and Employee Programs

• Assist with the administration of midyear and year‑end performance‑review processes.
• Prepare system information, communications, review materials, completion trackers, and meeting schedules.
• Monitor deadlines and follow up with employees, reviewers, and managers regarding outstanding items.
• Coordinate talent‑review and calibration meetings and organize supporting materials.
• Support training, mentorship, professional‑development, internship, and early‑career programs.
• Assist with employee surveys, team events, offsites, and other culture or engagement initiatives.
• Provide project and administrative support for additional HR and Recruiting priorities as needed.

Qualifications

• Post‑undergraduate professional experience in recruiting coordination, human resources, people operations, executive search, program coordination, project support, or another fast‑paced and people‑oriented environment.
• Experience coordinating complex calendars, interviews, meetings, or events involving multiple stakeholders.
• Exceptional organization and attention to detail, with the ability to manage several active priorities and deadlines.
• Professional written and verbal communication skills.
• Strong service orientation and an interest in creating positive candidate and employee experiences.
• Sound judgment and the ability to handle confidential information with discretion.
• Proactive approach to identifying issues, communicating changes, and keeping processes moving.
• Ability to work collaboratively while independently managing assigned responsibilities.
• Willingness to handle both recurring administrative responsibilities and project‑based work.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Workday or another applicant tracking or HR information system is preferred.
• Experience in financial services, professional services, consulting, legal services, executive search, or another high‑expectation corporate environment is helpful but not required.
• Genuine interest in developing a long‑term career in Human Resources, Recruiting, or Talent Management.

Fit

The strongest candidate will be highly organized, responsive, polished, and comfortable working behind the scenes to make complex processes run smoothly. This person will take pride in accurate execution, anticipate next steps, communicate potential issues early, and remain composed when schedules or priorities change.

The role is particularly well suited to someone who enjoys coordinating people and processes, building trusted working relationships, and contributing wherever the team needs support. It is not intended for someone seeking immediate ownership of HR strategy, employee relations, or independent full‑cycle recruiting.

Why Consider This Opportunity?

• Gain broad exposure to recruiting, onboarding, performance management, HR systems, and employee programs.
• Learn directly from experienced Human Resources and Recruiting professionals.
• Work with accomplished colleagues across a sophisticated global organization.
• Build a strong foundation for long‑term development within HR, Recruiting, or Talent Management.
• Join a collaborative environment that values professionalism, ownership, thoughtful communication, and continuous improvement.
• Receive a competitive total rewards package, including an annual performance‑based incentive, comprehensive employee benefits, retirement support, and paid time off.