Human Resources Recruiting Assistant

Pavement Recycling Systems; Orlando (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Nelson Mullins, an Am Law 100 law firm, is seeking a Human Resources Assistant to support Recruiting and HR teams. This role coordinates hiring activities, maintains recruitment records, and assists with day-to-day HR operations across multiple offices.

The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with confidential information, and possess 2–4 years of experience in a professional services setting. Proficiency in Microsoft Office is required.

Qualifications

• The ideal candidate will have strong attention to detail and the ability to manage confidential information with professionalism.
• Experience supporting recruiting, HR, or administrative functions in a professional services environment is preferred.
• Proficiency with Microsoft Office and database systems to track recruitment data and records.

Responsibilities

• Schedule interviews, meetings, and video calls via Microsoft Teams and Outlook Calendar.
• Maintain accurate recruitment data and electronic files across systems.
• Draft, format, edit, and proofread recruitment-related correspondence and documents.
• Provide general administrative support to Human Resources, Recruiting, and Management teams.
• Interact professionally with internal and external contacts while managing multiple priorities.

Skills

Attention to detail

Organizational skills

Communication skills

Discretion with confidential info

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Database management systems

Job description

Overview

Nelson Mullins, an Am Law 100 law firm, is seeking a Human Resources Assistant to provide administrative and recruitment support to the Firm’s Human Resources and Recruiting teams. This position plays a key role in coordinating hiring activities, maintaining recruitment records, and supporting day‑day HR operations across multiple office locations.

A Day in the Life

The Human Resources Recruiting Assistant will support the Firm’s recruitment efforts by coordinating candidate activities, tracking applicant progress, and partnering with hiring attorneys and internal stakeholders throughout the hiring process. This role is responsible for scheduling interviews, meetings, and video calls through Microsoft Teams and Outlook Calendar, maintaining accurate recruitment data and electronic files, and ensuring consistency across internal systems and databases. The position will also draft, format, edit, and proofread recruitment-related correspondence and documents while providing general administrative support to the Human Resources, Recruiting, and Management teams. Success in this role requires strong organizational skills, effective communication, and the ability to manage multiple priorities while interacting professionally with internal and external contacts.

We Know You

The ideal candidate will thrive in a fast‑paced environment, demonstrate exceptional attention to detail, and handle confidential information with professionalism and discretion.

Qualifications

• 2–4 years of experience in a law firm, professional services, or corporate environment, preferably supporting recruiting, human resources, or administrative functions.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and database management systems.
• Strong organizational, analytical, and problem‑solving skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.

Who We Are

With more than 1,000 attorneys, policy advisors, e‑discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

A Day in the Life

The Human Resources Recruiting Assistant will support the Firm’s recruitment efforts by coordinating candidate activities, tracking applicant progress, and partnering with hiring attorneys and internal stakeholders throughout the hiring process. This role is responsible for scheduling interviews, meetings, and video calls through Microsoft Teams and Outlook Calendar, maintaining accurate recruitment data and electronic files, and ensuring consistency across internal systems and databases. The position will also draft, format, edit, and proofread recruitment-related correspondence and documents while providing general administrative support to the Human Resources, Recruiting, and Management teams. Success in this role requires strong organizational skills, effective communication, and the ability to manage multiple priorities while interacting professionally with internal and external contacts.

We Know You

The ideal candidate will thrive in a fast‑paced environment, demonstrate exceptional attention to detail, and handle confidential information with professionalism and discretion.

Qualifications

• 2–4 years of experience in a law firm, professional services, or corporate environment, preferably supporting recruiting, human resources, or administrative functions.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and database management systems.
• Strong organizational, analytical, and problem‑solving skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.