Administrative Support Assistant

Nelson Mullins; Baltimore (MD); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins is seeking an Administrative Support Assistant in Baltimore to provide essential administrative assistance to a dynamic team of legal professionals. This entry-level role offers a launching pad for a career within a premier law firm environment while developing valuable legal and professional skills.

You will support attorneys and paralegals, process expenses, manage files, assist with document production, and collaborate across offices in Baltimore, DC, and Virginia.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and work in a team-oriented environment.
• Self-motivated with initiative and willingness to grow.

Responsibilities

• Provide administrative support to attorneys, paralegals, and staff.
• Process expense reports and maintain electronic/physical files.
• Assist with document production and mailings.
• Enter time and support trial preparation.
• Collaborate with teams across Nelson Mullins offices on firm projects.

Skills

MS Office

Time management

Communication

Teamwork

Tools

Outlook

Word

Excel

PowerPoint

Windows

Job description

Overview

The Baltimore office of Nelson Mullins, an Am Law 100 law firm, is seeking an Administrative Support Assistant to provide administrative support to a dynamic team of legal professionals. This entry-level position offers an excellent opportunity for a motivated individual to launch a career within a law firm environment while developing valuable legal and professional skills.

A Day in the Life

Responsibilities include providing administrative support to attorneys, paralegals, and business professionals; processing expense reports; maintaining electronic and physical files; managing document production and mailings; entering time; assisting with trial preparation; and supporting various administrative projects as needed. This role offers significant opportunities for professional growth and expanded responsibilities, including exposure to legal processes, document drafting, and electronic filing in multiple jurisdictions. The Administrative Support Assistant will also have the opportunity to collaborate with legal teams and professionals across multiple Nelson Mullins offices, including Baltimore, Washington DC, and Virginia providing valuable exposure to a variety of practice areas and firm operations.

We Know You

The successful candidate will possess strong organizational, communication, and multitasking skills, along with the ability to work effectively in a team-oriented environment. We are seeking an individual who demonstrates initiative, embraces new challenges, and is interested in building a long-term career within the legal industry. Recent college graduates and candidates with prior office experience are encouraged to apply.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Windows required.
• Strong attention to detail with the ability to manage multiple priorities while maintaining accuracy.
• Excellent written and verbal communication skills and a customer service-oriented approach.
• Demonstrated willingness to learn new skills, take on increasing responsibilities, and grow within a professional services environment.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/Wage Range: $48,000 – $55,000 annually. In addition to base pay, employees may be eligible for merit-based increases and a comprehensive benefits package including healthcare, retirement plans, and paid time off.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.