Human Resources Payroll & Administrative Assistant

Sadie G Mays Health & Rehabilitation Center; United States; Remote; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hepatitis B vaccination provided

Job summary

Sadie G Mays Health & Rehabilitation Center is seeking an HR Assistant to support payroll, onboarding, and employee engagement while ensuring compliance with employment regulations. The role emphasizes accurate recordkeeping, confidentiality, and professional collaboration across departments.

The ideal candidate will be detail-oriented with experience in payroll and benefits administration, proficient in Microsoft Office and HRIS, and able to manage multiple priorities in a healthcare setting.

Qualifications

• 2+ years HR/administrative experience including payroll, benefits administration, and employee relations.
• Strong communication and organizational skills with attention to detail.
• Ability to maintain confidentiality and handle multiple priorities.
• Knowledge of federal and state employment laws.

Responsibilities

• Process payroll accurately and timely.
• Assist with onboarding and benefits enrollment.
• Maintain employee files and respond to payroll/policy inquiries.
• Support recruitment activities: post jobs, screen, schedule interviews, background checks.
• Assist in employee training and development programs as needed.
• Monitor HR metrics and assist with audits and compliance.
• Coordinate employee engagement activities and recognition programs.
• Collaborate with managers to integrate HR processes into operations.

Skills

Communication

Organization

People skills

Payroll systems

Payroll software (Paychex)

Tools

Microsoft Office Suite

HRIS

Job description

About the position The Human Resources Assistant supports the HR department in executing payroll, onboarding, and employee engagement activities while ensuring compliance with federal, state, and local employment regulations. This role promotes positive employee relations, accurate recordkeeping, and smooth HR operations, contributing to overall organizational performance. The ideal candidate is detail-oriented, organized, and capable of managing multiple HR-related tasks with confidentiality and professionalism. Paychex payroll system is preferred.

Responsibilities

• Process payroll accurately and timely.
• Assist with onboarding and orientation of new hires, including benefits enrollment and HR documentation.
• Maintain employee files and records, serving as a key point of contact for employees regarding payroll, policies, and HR procedures.
• Support HR leadership in recruitment activities, including posting job openings, screening applications, scheduling interviews, and coordinating background checks.
• Assist in employee training and development programs as needed.
• Monitor and report on HR metrics, including attendance, turnover, and payroll reports.
• Support HR audits, compliance activities, and reporting requirements.
• Assist in organizing employee engagement activities, including recognition programs (e.g., Employee of the Month), team events, and other HR initiatives.
• Collaborate with department managers to ensure HR processes are integrated into daily operations.
• Maintain confidentiality of all employees and payroll information.
• Ensure compliance with federal, state, and local labor regulations.
• Follow facility infection control, safety, and emergency procedures at all times.
• Report all incidents, unsafe conditions, and equipment hazards immediately.
• Demonstrate strong people skills, take a proactive approach to problem-solving, and collaborate effectively across departments while upholding company policies and regulatory compliance.

Requirements

• Minimum 2 years of HR and administrative experience, in payroll, benefits administration, and employee relations.
• Experience with payroll is required.
• Strong communication, organization, and people skills.
• Demonstrated attention to detail and ability to maintain confidential information.
• Ability to manage multiple priorities and adapt to changing demands.
• Positive, professional, and collaborative demeanor.
• Knowledge of federal and state employment laws.
• Ability to work independently and as part of a team.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS.

Nice‑to‑haves

• Paychex payroll system is preferred.

Benefits

• Hepatitis B vaccination will be offered at no cost to the employee.