Human Resources & Operations Assistant

Academics West, LLC; New York (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Great place to work

401(k)

Dental insurance

Health insurance

Paid time off

Parental leave

Job summary

Academics West in New York, NY is seeking a Human Resources & Operations Assistant who will support recruitment, HR administration, and office operations. Start date is immediate and you will report to the HR Administrator while helping manage inventory and budgets.

Ideal candidates are organized, discreet, communicative, and ready to collaborate across teams in a school environment serving K–12 students with diverse needs.

Qualifications

• Bachelor’s degree or higher in HR, business admin, or related field.
• Experience supporting HR functions; recruitment or talent acquisition preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication; ability to handle sensitive information.

Responsibilities

• Coordinate staff recruitment process: posting openings, screening, scheduling interviews, communicating with candidates, onboarding support.
• Provide day‑to‑day HR administrative support; maintain personnel records and routine documentation.
• Deliver general office support: front desk, calls, correspondence, filing, scheduling, shared resources.
• Manage office inventory and supplies; monitor stock and place orders with cost-conscious choices.
• Review budget activity, reconcile expenses, flag discrepancies for follow‑up.
• Collaborate with bookkeeper to maintain budget records and assist with reporting.
• Support special projects and other operational priorities as needed.

Skills

Strong organizational skills

Excellent written and verbal沟通

Education

Bachelor’s degree in human resources, business administration, or related field

Job description

Benefits:

• Great place to work
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave

Human Resources & Operations Assistant

Start Date: Immediate

Position Summary

The Human Resources & Operations Assistant reports to the HR Administrator and provides entry-level support across recruitment, human resources administration, office operations, inventory, and budget coordination. This role is well suited to an organized, collaborative professional who communicates clearly, handles sensitive information with discretion, and is ready to contribute wherever support is needed.

About Academics West

Academics West is an independent, high-support college-preparatory school serving K–12 students with emotional and learning differences. Through an integrated academic and social‑emotional model, the school uses innovative, evidence‑based approaches to help students build confidence, strengthen executive functioning, and grow into productive, self‑valuing leaders.

Key Responsibilities

• Coordinate the staff recruitment process, including posting openings, screening applications, scheduling interviews, communicating with candidates, and supporting onboarding activities.
• Provide day‑to‑day human resources administrative support, including maintaining accurate personnel records, preparing routine documentation, and handling sensitive information with discretion.
• Deliver general office and administrative support to help ensure efficient daily operations, including answering phones, providing front‑desk coverage, managing correspondence, filing, scheduling, and coordinating shared resources.
• Manage office inventory and supplies by monitoring stock levels, placing orders, maintaining organized records, and identifying cost‑effective purchasing options.
• Review budget activity for accuracy, reconcile expenses against approved budgets, and flag discrepancies or emerging concerns for follow‑up.
• Collaborate with the bookkeeper to maintain current budget records, organize supporting documentation, and assist with routine financial reporting and expense tracking.
• Support special projects and other operational priorities as assigned.

Qualifications

• Bachelor’s degree in human resources, business administration, or related field.
• Prior experience supporting human resources functions; experience with recruitment or talent acquisition is strongly preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Demonstrated ability to collaborate effectively, build positive working relationships, and contribute as part of a team.
• Enthusiasm for working among students and educators in a vibrant school environment is preferred but not required.