Human Resources Officer

Pidy USA; Inwood (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

PIDY USA is seeking an HR Officer to be at the heart of our people operations, blending HR management, payroll coordination, and general administration. You will act as the main payroll contact, maintain HR policies and records, and support hiring, offboarding, and reporting processes across US and Group levels.

The role offers broad HR exposure, opportunities to grow, and a dynamic, collaborative team environment. Strong communication in English and a proactive, organized approach are essential.

Qualifications

• Bachelor's degree or equivalent experience required.
• Ideally 3+ years in HR or office administration.
• Strong English communication; Spanish a plus.
• Confident with MS Office (Excel, Word, Outlook).
• Analytical, organized, accurate and proactive.
• Able to manage multiple tasks and stay composed.
• Natural problem-solver who improves processes.
• Strong interpersonal skills and confidentiality.
• Knowledge of local, state and federal employment laws.

Responsibilities

• Coordinate and validate weekly payroll (timecards, absences, bonuses, commissions, reimbursements, ADP data uploads).
• Serve as first point of contact for payroll-related questions.
• Maintain/update HR policies, job descriptions, employee files, and ADP HR system.
• Oversee hiring and offboarding: postings, interviews, documentation, I-9 compliance, onboarding.
• Handle monthly HR reporting at US and Group level.
• Support training management, skill matrices, pay rate change forms, evaluations & disciplinary procedures.
• Submit OSHA logs and assist with workers’ comp processes and fire drills.
• Ensure HR activities comply with laws; stay updated on labor changes.
• Manage insurance policies and company vehicles; keep documentation current.
• Assist managers with admin tasks and compliance queries; liaise with auditors.

Skills

English Proficiency

MS Office

Analytical

Multitasking

Interpersonal Skills

Confidentiality

Education

Bachelor's degree or equivalent experience

3+ years HR or admin

Tools

ADP HR System

Job description

Location: [Your Site]

Are you ready to kick‑start or accelerate your HR career in an international environment?

Do you enjoy working with people, improving processes, and making things run smoothly behind the scenes?

Then you might be the HR Potential we’re looking for!

What you’ll do

As our HR Officer, you’ll be at the heart of our people operations. Your role blends HR Management, Payroll Coordination, and General Administration — perfect for someone eager to grow into a broad HR role.

You will:

• Coordinate and validate weekly payroll (timecards, absences, bonuses, commissions, reimbursements, data uploads via ADP).
• Be the first point of contact for all payroll‑related questions.
• Maintain and update HR policies, job descriptions, employee files, and our ADP HR system.
• Manage hiring & offboarding processes: job postings, interviews, documentation, I‑9 compliance, smooth onboarding.
• Handle monthly HR reporting at US and Group level.
• Support training management, skill matrices, pay rate change forms, performance evaluations & disciplinary procedures.
• Submit OSHA logs, follow up on worker’s comp cases, help prepare fire drills.
• Ensure all HR activities comply with local, state and federal laws.
• Stay updated on labor law changes.
• Manage insurance policies (health, car, liability, workers’ comp).
• Coordinate company vehicles and keep all documentation up to date.
• Support department managers with administrative tasks and compliance questions.
• Act as main contact for auditors (HR, compliance, ethics, SMETA).
• Purchase office supplies and keep office operations running smoothly.
• Help organize team events: lunches, outings, celebrations, holiday events...
• Partner with union representatives and follow up union administration matters.

What you bring

• Bachelor’s degree or equivalent experience
• Ideally 3+ years in HR or office administration
• Strong communication skills in English (Spanish is a plus!)
• Confident with MS Office (Excel, Word, Outlook)
• Analytical, organized, accurate, and proactive
• Able to manage multiple tasks at once and keep a cool head
• A natural problem‑solver who enjoys improving processes
• Strong interpersonal skills — you connect easily with others
• Respect for confidentiality and professionalism

Why you’ll love this role

• Broad HR exposure — perfect for a growing HR professional
• A dynamic work environment where you can make real impact
• A supportive team that values initiative and fresh ideas
• Opportunities to learn, grow, and shape the HR function
• A company culture built on collaboration and continuous improvement

Ready to grow your HR career with us?