Human Resources & Office Administrator (9053)

The Salvation Army; Alexandria (LA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Voluntary Life Insurance

PTO

Holiday Pay

Aflac Policies

Job summary

The Salvation Army ALM-Alexandria LA Corps is seeking a Human Resources Specialist to manage timekeeping, benefits, and onboarding for staff in Alexandria, LA. This full-time role requires knowledge of personnel policies and strong administrative skills.

You will administer payroll-related processes, assist with recruitment, and ensure compliance with TSA guidelines, while supporting supervisors and employees in HR matters.

Qualifications

• Two years of personnel/administrative experience.
• Two year degree in HR or related field.
• Valid State Driver License and TSA driver qualification eligibility.
• Equivalent combination of training and experience.

Responsibilities

• Monitor time and attendance records and payroll deadlines.
• Counsel supervisors and employees on personnel policies and procedures.
• Prepare new hire paperwork and onboarding for new staff.
• Audit health plan enrollments and related billing statements.
• Conduct recruitment activities including postings, interviews, and background checks.
• Keep Corps Officers informed of significant HR issues and concerns.

Skills

Timekeeping

HR policies

Employee relations

Communication

Attention to detail

Education

Two year degree in Human Resources

Tools

Microsoft Office

HRIS

Job description

Job Details:

Job Location: ALM-Alexandria LA Corps - Alexandria, LA 71301, Position Type: Full Time Regular, Job Category: Human Resources, Schedule : Monday - Friday 8:00 am - 4:30 pm

Key Responsibilities :

• Monitors employee time and attendance records, advising employees when corrections are needed and follows up to ensure all electronic approvals are in place by established deadlines; audits available leave balances for employees in accordance with established policies; advises Corps Officer of consistent tardiness, excessive absences and other related attendance issues; approves employee timecard changes in the absence of the manager; corrects mis-punches; keys absences and punches manually if necessary to correct missed time reporting by the employee; ensures employee time is entered into the electronic time keeping system in a timely manner to make the bi-weekly payroll data deadlines
• Instructs and counsels supervisors and employees regarding The Salvation Army personnel policies and procedures; instructs department heads of proper and effective hiring practices and employment issues.
• Prepares and processes all new hire paperwork; orients new employees to the personnel policies and procedures; establishes personnel file for new employees.
• Audits monthly enrollments, terminations, and changes to the Corps’ billing statement for The Salvation Army Health Plan for Divisional Headquarters.
• Conducts a recruitment program calculated to maintain a superior work force through job posting, advertising, interviewing, reference verification, background investigations, testing, and new employee orientation.
• Ensures the Corps Officer(s) is informed of significant problems that jeopardize the achievement of objectives, and those which are not being addressed by department heads/supervisors, particularly in personnel matters.

Physical Requirements & Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform mathematical calculations.
• Ability to sort and file documents alphabetically and numerically.
• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to employees requiring assistance.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Benefits:

• Health Insurance
• Voluntary Life Insurance
• PTO
• Holiday Pay
• Aflac Policies

WHAT WE ARE LOOKING FOR IN YOU::

• Two year degree from an accredited college or vocational school in Human Resources or a related field,
• and
• Two years experience performing personnel and administrative work,
• or
• any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• License & Certifications : Valid State Driver License.
• Eligible Driver Under TSA Driver Qualification Program

Equal Opportunity Employer: Veterans | Disabled