Administrative Assistant

The Salvation Army North & Central Illinois Division; Omaha (NE); On-site; USD 24,000 - 34,000; Full time

Job summary

The Salvation Army North & Central Illinois Division in Omaha, NE is seeking a clerical assistant to support the corps with general office procedures and payroll-related tasks. The role emphasizes accuracy, organization, and data handling in a busy office environment.

Hours are Monday through Friday, 8:00 A.M. to 3:30 P.M., with a compensation rate of $21.00 per hour. Driving is an essential function, and background checks are required as part of standard employment procedures.

Qualifications

• High School Diploma or GED with 6 months related experience.
• Must pass all applicable background checks and have a valid driver’s license.

Responsibilities

• Establish and maintain relationships with staff, agencies, and the public.
• Draft written responses by phone and email and handle routine information requests.
• Set priorities and meet deadlines.
• Assist with payroll processing and timecard approvals.
• Keep management informed of appointments, office needs and supplies.
• Maintain compliant office files and data.
• Collect and track data; prepare statistics.
• Maintain SFH paperwork and records per TSA policy.
• Prepare statistical and financial reports as needed.
• Attend meetings and assist with events.
• Track project information including Christmas drives and volunteers.
• Track office equipment and order supplies.
• Handle basic accounting tasks: expense reports and reimbursements.
• Driving is an essential function.
• Other duties as assigned.

Skills

Flexibility

MS Word

Excel

Admin skills

Communication

Confidentiality

Education

HS Diploma/GED

Tools

Payroll system

Web-based system

Job description

• Full- Time, Monday- Friday, 8:00 A.M.-3:30 P.M., Compensation Rate: $21.00 Per Hour***

The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary/Primary Purpose:

This clerical position assists the Corps in managing all clerical and other general office procedures.

Essential Duties And Responsibilities

• Establish and maintain effective working relationships with employees, other agencies and the public.


• Draft written responses or replies by phone or e-mail, when necessary, respond to regularly occurring requests for information.


• Responsible for establishing priorities and meeting deadlines as directed.


• May be responsible for actions related to payroll processing, including time off requests and approval of timecards.


• Keep Corps management team apprised of appointments, office situations, administrative needs, property issues and supplies needed.


• Maintain files in compliance with The Salvation Army (TSA) systems including correspondence, financial materials, and all corps office related data.


• Collect data, track, and implement statistics as needed.


• Regulate for proper compliance to TSA policy all necessary paperwork for Safe from Harm, (SFH) maintain full and accurate records pertaining to SFH.


• Preparation of required statistical, financial, reimbursements, deposits and other reports as needed.


• May attend as assigned committees and meetings, help gather/order necessary items for events, assist and attend events.


• Track information relating to special projects as assigned, to include Christmas efforts and volunteers.


• Track/maintain office equipment and order office supplies.


• Responsible for basic accounting functions for Corps to include expense reports, reimbursements, receipts and other duties as assigned.


• Driving is an essential function of the position.


• All other duties as assigned.

Supervisory Responsibilities

None.

Education and/or Experience

High School Diploma or general education degree (GED) required, with 6 months-related experience.

Qualifications

• Ability to be flexible and able to work on multiple projects or tasks simultaneously.


• Intermediate Microsoft Word and Excel skills, and the ability to access payroll, timekeeping, and personal data via a web-based system.


• Administrative skills include utilization of standard office equipment, data entry, 10-key, attention to details and filing.


• Good communication skills both written and spoken, and ability to maintain effective working relationships.


• Demonstrated ability to handle confidential matters.

Other Qualifications

Must pass all applicable background checks. Must possess a valid driver's license from the state in the one you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.

Certificates, Licenses, Registrations

Must successfully complete Safe from Harm training within 30 days of hire, as established by The Salvation Army.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical requirements include: good speaking, hearing and vision ability and excellent manual dexterity. Ability to stand, bend and reach for extended periods of time, dexterity of hands and fingers to operate cleaning equipment. This position will require the ability to lift and/or move more than 25 pounds occasionally.

Working Conditions

The work environment is a business office setting with office equipment, light traffic and moderate noise levels.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.