Divisional Human Resources Manager

The Salvation Army North & Central Illinois Division; Southfield (MI); On-site; USD 85,000 - 120,000; Full time

Job summary

The Salvation Army North & Central Illinois Division seeks a Divisional Human Resources Manager to lead the HR department, overseeing full-cycle employment, compliance, compensation and benefits, and performance management. You will be the primary contact for individuals seeking HR services.

The role emphasizes regulatory compliance, payroll data accuracy in ADP, job description alignment, and collaboration with hiring managers to attract qualified candidates.

Qualifications

• Bachelor’s degree in HR or accounting/finance or equivalent
• Minimum of 5 years in HR
• Leadership or supervisory experience

Responsibilities

• Lead HR department, including full-cycle employment management, legal compliance, compensation and benefits, and performance management
• Be primary point of contact for individuals coming to HR for services
• Maintain compliance with federal and state regulations (OSHA, FMLA, DOL, ERISA, ADA, EEO, workers compensation) and ensure accurate reporting
• Oversee payroll data entry and audits in ADP; ensure job descriptions match titles
• Partner with hiring managers to develop/update job descriptions and attract qualified candidates
• Ensure new hires complete required documentation, policies and training
• Oversee FMLA Leaves and Workers’ Compensation reporting and TSA policy compliance
• Manage talent acquisition processes for managerial, exempt, and professional roles
• Create recruitment strategies and ensure timely postings
• Review payroll reports and deductions for accuracy
• Maintain confidentiality and participate in staff development and training
• Supervise and mentor HR team in onboarding, background checks, and I-9 verifications
• Administer 403b and Pension Plan; communicate with department heads on TSAMM items

Education

Bachelor’s degree in human resources or accounting/Finance; or any equivalent combination of training and experience

Tools

Microsoft Office 365

TEAMS

SharePoint

HRIS/Payroll systems

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary:

The Divisional Human Resources Manager provides leadership to the Human Resources department including full cycle employment management, legal compliance, compensation and benefits and performance management. Be a primary point of contact for individuals coming to the HR Department for services.

Compliance

Essential Responsibilities:

• Strong knowledge and experience in dealing with employment law, compensation, recruitment, employee relations, safety, employee engagement and development, including, but not limited to compliance, federal and state regulations, and required reporting for OSHA, FMLA, DOL, ERISA, ADA, EEO and workers compensation.
• Maintains in-depth knowledge of legal requirements related to day-to-day management of employees and ensuring regulatory compliance.
• Conduct monthly audits to ensure, employee files and i-9s are in compliance with company policy including Federal, and State Guidelines.
• Ensures data entered into ADP System for Payroll and HR Profile (i.e. new hires, changes, etc.) are accurate and current.
• Ensures each employee has a signed job description, and job description matches their job title in ADP.
• Partners with Hiring Managers to develop, update and revise job descriptions that attracts qualified candidates, while also meeting market demand.
• Ensure all new hires have completed all requirement documentations, policies and training.
• Oversee the FMLA Leaves and Workers Compensation Reporting and claims in compliance with TSA Policies, Federal and State Guidelines.

Talent Acquisition/Recruiting

• Manages the talent acquisition process, which includes recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with HR Generalist and Departmental Managers to understand skills and competencies required for openings.
• Develop and implement a recruiting action plan to ensure job postings are being filled in a timely manner with qualified candidates.
• Create and develop recruitment strategies to attract highly qualified candidates.
• Ensure all job postings are in a consistent and professional format with little or no errors.
• Responsible for ensuring all MVR and Background Checks have been completed prior to hire.
• Provide additional hands-on support to HR team during bellringer and camp season with payroll, onboarding, background checks, and I-9 verifications.

Payroll

• Ensure all payroll deductions are accurate, and in compliance with federal/state laws: i.e child support, garnishments, liens and benefit deductions.
• Reviews payroll with Payroll Team to ensure payroll is accurate and timely.
• Responsible for reviewing and auditing bi-weekly payroll reports: payroll register, active without hours, missed deductions, terminations, and garnishments, etc.).
• Reviews and audits missed deductions, benefit contributions, benefit enrollments/ cancellations, and terminations with Benefit Specialist to ensure deductions and changes are accurate and correct in ADP.

Employee Relations

• Serves as point of contact for team members, answering questions and helping employees navigate all aspects of HR.
• Conduct Exit Interviews for voluntary terminations.

Administration

• Manage the day-to-day operations of HR Related Items in TSAMM-will serve as the main point of contact, as it relates to corresponding with Officers/Managers to ensure and verify all required documents are uploaded in TSAMM, prior to the deadline.
• Communicate and correspond to Department Heads on TSAMM Items that have been approved by DFB
• Manage 403b retirement deferrals and Pension Plan

Qualifications

Education/Experience:

• Bachelor’s degree in human resources or accounting/Finance; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Minimum of 5 years of experience in human resources
• Leadership or supervisory experience

Skills, Knowledge & Abilities

• Maintain strict confidentiality.
• Willing to train and learn a full range of skills related to the position
• Tactfulness in dealing with others
• Ability to be creative, intuitive, and perceptive and make appropriate judgments and decisions.

Computer Skills

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Working knowledge of various HRIS/Payroll systems
• Willingness to learn new software as needed.

Certificates And Licenses

• Complete Safe from Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)