Human Resources & Office Administrator

The Salvation Army; Alexandria (LA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health Insurance

Voluntary Life Insurance

PTO

Holiday Pay

Aflac Policies

Job summary

The Salvation Army Corps - Alexandria, LA is seeking an HR Administrator to oversee day-to-day human resource operations for a large Corps, including personnel records, promotions, transfers, terminations, grievances, workers' compensation, pension and health plan matters.

You will coordinate, audit records, manage hiring processes, enrollments, and ensure compliance with AAP requirements, while partnering with Divisional Headquarters to maintain accurate data and timely reporting.

Qualifications

• Two year degree from an accredited college or vocational school in Human Resources or a related field.
• Two years experience performing personnel and administrative work.
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Responsibilities

• Monitors time and attendance records; audits leave balances; reports to ensure timely payroll deadlines.
• Instructs supervisors and employees on personnel policies and proper hiring practices.
• Prepares and processes new hire paperwork; orients new employees; establishes personnel files.
• Audits enrollments, terminations and changes to the health plan billing statements.
• Conducts recruitment through posting, interviewing, reference checks, background investigations, testing and orientation.
• Keeps Corps Officers informed of significant personnel problems and coordinates with department heads.
• Ensures AAP recruitment processes and system updates are timely and accurate.
• Prepares and analyzes annual AAP reports and ensures on-time submission.

Job description

Job Details: Job Location: ALM-Alexandria LA Corps - Alexandria, LA, Position Type: Full Time Regular, Salary Range: Undisclosed, Job Category: Human Resources, This position is responsible for :

Coordinates, administers, and monitors the day-to-day human resource operations for a large Corps including personnel records, promotions, transfers, terminations, grievances, workers' compensation, pension and health plan matters; compiles, submits and maintains appropriate records with Divisional Headquarters including records requiring Divisional Finance Board approval.

Key Responsibilities

• Monitors employee time and attendance records; audits available leave balances for employees in accordance with established policies; advises Corps Officer of consistent tardiness, excessive absences and other related attendance issues; corrects mis-punches; keys absences and punches manually if necessary to correct missed time reporting by the employee; ensures employee time is entered into the electronic time keeping system in a timely manner to make the bi-weekly payroll data deadlines
• Instructs and counsels supervisors and employees regarding The Salvation Army personnel policies and procedures; instructs department heads of proper and effective hiring practices and employment issues.
• Prepares and processes all new hire paperwork; orients new employees to the personnel policies and procedures; establishes personnel file for new employees.
• Audits monthly enrollments, terminations, and changes to the Corps' billing statement for The Salvation Army Health Plan for Divisional Headquarters.
• Conducts a recruitment program calculated to maintain a superior work force through job posting, advertising, interviewing, reference verification, background investigations, testing, and new employee orientation.
• Ensures the Corps Officer(s) is informed of significant problems that jeopardize the achievement of objectives, and those which are not being addressed by department heads/supervisors, particularly in personnel matters.
• Manages the administrative functions of the Corps' AAP requirements are followed during the recruitment process and that updates to the recruiting system are made in an efficient and timely manner.
• Prepares and analyzes required annual AAP reports for the Corps location; ensures proper formatting, accuracy and reliability of data; ensures all necessary reports are submitted in accordance with established deadlines; advises/corrects as necessary to preserve integrity of information

Physical Requirements & Working Conditions

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform mathematical calculations.
• Ability to sort and file documents alphabetically and numerically.
• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to employees requiring assistance.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Benefits

• Health Insurance
• Voluntary Life Insurance
• PTO
• Holiday Pay
• Aflac Policies

WHAT WE ARE LOOKING FOR IN YOU

• Two year degree from an accredited college or vocational school in Human Resources or a related field,
• Two years experience performing personnel and administrative work,
• any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• License & Certifications : Valid State Driver License.
• Eligible Driver Under TSA Driver Qualification Program

Equal Opportunity Employer: Veterans | Disabled