Human Resources Manager- FT

Museum-of-Discovery-and-Scienc; Fort Lauderdale (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Museum Of Discovery & Science in Fort Lauderdale is seeking a Human Resources Manager to assist the Director with daily operations, recruitment, onboarding, records management, and engagement initiatives across departments.

You will lead HR functions, maintain staff records, develop retention strategies, oversee benefits enrollment, and ensure compliance with Florida laws while collaborating with leadership to support a diverse, inclusive museum staff.

Qualifications

• A bachelor’s degree in Human Resources, Business Administration or Communications with four years HR experience. Non-profit setting preferred.
• Must be outgoing, enjoy working with people, and possess excellent organizational and communication skills.
• Experience in leadership, training, and presentations to groups is a must. ADP experience a plus.

Responsibilities

• Manages and implements recruitment plans for open positions to identify quality candidates.
• Establishes consistent job descriptions in collaboration with management to comply with policies.
• Oversee screening, reference checks, background/fingerprinting, and badge checks; coordinate with hiring managers.
• Maintains personnel files digital and printed; ensures records are updated.
• Prepares supplies and welcome packets for new hire orientation to create a great first impression.
• Ensures compliance with staff handbook and DEAI policies within Florida laws.
• Supports Director of HR in compliance with federal, state, and local laws related to benefits and employment.
• Manages staff training programs and collaborates with executives to ensure vital content is taught.
• Conducts 90-day reviews for new hires and updates induction/orientation materials.
• Collaborates across teams to develop retention strategies and staff appreciation events.
• Participates in interviews across all levels of the organization.
• Oversees bi-weekly payroll data entry and timesheets in collaboration with Controller.
• Manages open enrollment for full-time staff benefits and ACA reporting.

Skills

Recruitment

Screening

Employee relations

Training & development

Communication

Organizational skills

Interpersonal skills

Education

Bachelor's degree in Human Resources, Business Administration or Communications

Tools

ADP

MS Office

Job description

Revised 4.23 Page 1 of 4

JOB DESCRIPTION

POSITION TITLE: Human Resources Manager

REPORTS TO: Director of Human Resources

SUMMARY:

The Human Resources Manager assists the Director of Human Resources with the daily

operation of the Human Resources Department, including recruitment and screening of new

applicants, maintaining accurate records for all employees, and developing retention and

engagement techniques across departments. Will assist in benefits enrollment, staff recognition,

new hire orientation, training and other HR functions relating to museum staff. This position

works closely with the Director of Human Resources and involves regular communication with

MODS team members to ensure consistency within company policies.

QUALIFICATIONS:

A bachelor’s degree in Human Resources, Business Administration or Communications with four years of Human Resources or related experience. Non-profit setting preferred. Must be

outgoing, enjoy working with people and possess excellent organizational and communication

skills. Must enjoy recruiting. Experience in leadership, training, and presentations to groups is

a must. Will have a friendly, mature attitude and have the ability to build relationships and

work with people from a variety of demographics and diverse backgrounds. Requires strong

language and communication skills (written and oral). Must have an enthusiastic and positive

attitude toward helping others and ability to work independently and on a team. Must be

dependable and available to work a flexible schedule, including frequent presence on site, on

weekends and as special events might require. Computer literacy and experience in a variety of

software applications is necessary; ADP experience a plus. Driver’s license needed for offsite activities.

DUTIES AND RESPONSIBILITIES:

1. Manages, researches, develops, and implements effective recruitment plans for open positions to identify quality candidates.
2. Manages the establishment of consistent job descriptions by collaborating with all levels of management to comply with company policies.
3. Oversee the screening of applications, processes reference checks,background/fingerprinting/vendor badge checks and maintains regular communication with hiring managers to route successful candidates to all departments.
4. Maintains personnel files, both digital and printed, ensuring that records are updated and accurate.
5. Manages the preparation of supplies and welcome packets to create an exceptional experience for a staff member’s new hire orientation.
6. Understands the staff handbook and how it can be applied to employment procedures and policies including diversity, equity, access and inclusion (DEAI) within the laws of Florida.
7. Answers routine questions from staff and provide support on MODS policies andprocedures.
8. Provides support to Director of Human Resources in practicing company compliance to all federal, state, and local laws related to employee benefits, compensation, employment, training, and termination.
9. Manages training programs for staff and works closely with Director of HumanResources, Executives and Department Directors and Managers to ensure vital content is being taught.
10. Responsible for 90-day reviews for all new hires to verify that induction and orientations are being followed. Will review job descriptions and write induction and orientation for new and changing positions with the assistance of managing staff.
11. Collaborates with multiple teams to develop a comprehensive employee retention strategy while organizing and implementing staff appreciation events.
12. Routinely participates in the interview process throughout all levels of the organization.
13. Manages the process of a bi-weekly payroll including collection of timesheets, data entry, processing commissions and other payroll categories in collaboration with Controller.
14. Manages the open enrollment process for full-time staff benefits.
15. Responsible for submitting the annual ACA, RX and Worker’s Comp reporting.
16. Will be the liaison to the Workforce Development Administrator and will assist with onboarding interns as needed.
17. Performs other related duties as assigned and qualified.

COMPETENCIIES:

• Confidentiality
• Teamwork
• Decision Making
• Work Standards
• Motivation
• Reliability
• Problem Solving
• Planning and Organizing
• Communication
• Integrity
• Initiative

Revised 4.23 Page 2 of 4

SUPERVISORY RESPONSIBILITY:

There are no supervisory responsibilities for this position.

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standardoffice equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary. Occasionally you will be called on to perform the following physical behaviors repetitively throughout a shift: standing, walking, handling, reaching horizontally, grasping firmly, reaching above the shoulder, reaching below the waist, pushing buttons, bending, twisting, stooping, squatting, crouching, kneeling, and pushing. Must be able to lift and carry up to 25 lbs. Position may include occasional indoors and

Revised 4.23 Page 3 of 4

POSITION TYPE AND EXPECTED HOURS OF WORK:

This is a full-time, exempt position, 40 hours per week onsite. Days and hours of work will mostly be Tuesday through Saturday, 9:00 a.m. – 5:30 p.m. but will vary with programs and events and may have an occasional evening, Sunday, Monday or holiday requirement.

TRAVEL:

No overnight travel is expected for this position. There will be occasional local day travel.

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor’s degree in Human Resources, Business Administration or Communications.

Four years of Human Resources or related experience required.

Revised 4.23 Page 4 of 4

PREFERRED QUALIFICATIONS

• Ability to plan, coordinate and complete many projects simultaneously.
• Ability to contribute to decision-making affecting corporate strategy.
• Excellent verbal and written communication skills.
• Excellent organizational skills and interpersonal skills and observe confidentiality.
• Ability to meet deadlines; accomplish work in order of priority; professionally maintain composure and effectiveness under pressure and changing conditions.
• Ability to negotiate conflicts and maintain constructive working relationships with people at all levels of the organization.

ADDITIONAL ELIGIBILITY QUALIFICATIONS:

Must have a valid class E driver license and own vehicle.