Human Resources/Lead Admin Support

Kroger; Indianapolis (IN); On-site; USD 40,000 - 52,000; Full time

Job summary

Kroger is seeking an Administrative Support to the HR manager in Indianapolis. The role focuses on delivering excellent customer service within the HR team, handling routine communications, managing calendars, travel, and various administrative tasks.

The candidate will prepare expense reports, HR memos, and division reports while maintaining confidentiality and professionalism across all levels of the organization. This position requires collaboration and strong organizational skills.

Qualifications

• Proficient in Microsoft Office with ability to prepare documents and analyze data.
• Ability to work as part of a team in a fast-paced environment and assist all department members.
• Demonstrated initiative and follow-through to completion of tasks.
• Ability to multitask, set priorities, and present information professionally to all levels.
• Demonstrated ability to handle highly confidential information with discretion.

Responsibilities

• Provide administrative support to the HR manager and maintain department office supplies.
• Coordinate routine emails, calendar entries, meetings, travel and other assignments.
• Prepare expense reports with required documentation and obtain manager approval.
• Compose management memos, announcements, and other HR correspondence for approval/signature.
• Pull and summarize headcount for reports and surveys as needed.
• Process relocation initiations and approve relocation expenses.
• Review and prepare departmental invoices for timely payment.
• Assist with annual division bonus payout and quarterly HR reports.
• Create and update organizational charts for the division.

Skills

Microsoft Office

Team player

Multitasking

Discretion/Confidentiality

Professional communication

Tools

Business Objects

Org Plus

Job description

Provide administrative support to the Human Resources (HR) manager. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.

• Model Customer 1st behavior; deliver and encourage other associates to deliver excellent customer service
• Build and process KnowMe Recruiting requisitions for store hourly positions
• Coordinate routine emails, calendar entries, meetings, travel and various other assignments
• Perform daily administrative functions for the HR department (i.e., answering phones, providing information and/or answering requests, maintain department office supplies, sorting department mail, etc.)
• Maintain professional contact with division/corporate executive staff and division associates
• Prepare expense reports, ensuring all proper documentation is attached; review department expense reports, including any needed follow up with associates before submitting reports for manager approval
• Compose management memos, promotional/retirement announcements, separation documents or other correspondence for HR manager, as requested; type and edit into final form for approval and signature
• Pull, recap, verify and send division headcount for Associate Insight survey
• Complete the Career Path report and other division reports as requested
• Process relocation initiations and approve payment for relocation expenses
• Review and prepare departmental invoices to be paid, in a timely manner
• Assist with processing annual division bonus payout
• Partner with the talent management ASP on running, preparing and forwarding quarterly reports to appropriate HR team members
• Assist with succession planning
• Create, maintain, and update organizational charts for division
• Perform other duties as assigned
• Must be able to perform the essential job functions of this position with or without reasonable accommodation

Minimum

• Proficient in Microsoft Office
• Ability to work as part of a team in a fast-paced environment and willingness to help all members of the department
• Proven personal initiative and follow through to completion
• Ability to multi-task, set priorities, present information in a professional manner and work with all levels of the organization
• Demonstrated ability to protect highly confidential and sensitive information
• Excellent administrative and organizational skills

Desired

• Any experience with running reports in Business Objects
• Any customer service experience; division HR ASP experience
• Any experience with Org Plus