Human Resources Intern

Paycom - ATS; New York (NY); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Health, dental and vision benefits

Paid holidays

Paid time-off

403(b) retirement savings

Life insurance

Disability insurance

Commuter benefits

Job summary

NAICA – Human Resources Intern in the New York City area provides hands-on support to the HRIS Manager, focusing on migration, organization, and secure management of employee records in Paycom. This seasonal internship runs September to January (4 months) and offers exposure to HRIS, compliance, and data administration.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information.

Qualifications

• Current college student or recent graduate pursuing Human Resources, Business Administration, Information Systems, or a related field preferred.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to work with confidential and sensitive information.
• Basic proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple tasks and meet time-sensitive deadlines.
• Interest in HR technology, personnel records, compliance, or data management.

Responsibilities

• Extract and organize employee personnel records from Rippling prior to loss of system access.
• Assist with the migration and upload of personnel records into Paycom.
• Review records for completeness, accuracy, and appropriate categorization.
• Organize personnel files to support NAICA’s recordkeeping and compliance requirements.
• Identify medical-related and other confidential records requiring separate, restricted-access storage.
• Maintain confidentiality and exercise discretion when handling sensitive employee information.
• Assist with quality-control reviews to ensure records are accurately transferred and accessible in Paycom.
• Maintain tracking documentation of records migrated and outstanding items.

Skills

Organizational skills

Administrative skills

Attention to detail

Multitasking

HRIS interest

Education

HR/Business/IS student or recent graduate

Tools

Excel

Job description

Title: Human Resources InternLocation: New York City Metroplitan AreaReports to: HRIS ManagerPay Range: $17. 00 - $17.00 per hourClassification: Non-ExemptEmployment Type: Full- time Seasonal Internship - September to January (4 months)Role Summary: The Human Resources Intern will provide hands-on support to the HRIS Manager in the migration, organization, and secure management of NAICA’s employee personnel records. The position is particularly suited for an individual interested in Human Resources, HRIS, personnel records management, compliance, and data administration.Primary Job Responsibilities/Duties:The job duties of the HR Intern include, but are not necessarily limited to, the following:Extract and organize employee personnel records from Rippling prior to loss of system access.Assist with the migration and upload of personnel records into Paycom.Review records for completeness, accuracy, and appropriate categorization.Organize personnel files to support NAICA’s recordkeeping and compliance requirements.Identify medical-related and other confidential records requiring separate, restricted-access storage.Maintain confidentiality and exercise discretion when handling sensitive employee information.Assist with quality-control reviews to ensure records are accurately transferred and accessible in Paycom.Maintain tracking documentation of records migrated and outstanding items.Support the HRIS Manager with other HR records and data-management projects as needed.Physical Requirements:Ability to walk, stand, kneel, crouch, and bend over.Ability to lift, reach, and handle objects weighing up to 25 pounds.Ability to sit at a desk and work on a computer for prolonged periods.Ability to travel to different locations within New York City, as needed.Work Environment / Schedule Requirements:May be required to work shifts, including evenings or night tours and/or Saturdays, Sundays and holidays with holiday pay differential.Qualifications:Current college student or recent graduate pursuing Human Resources, Business Administration, Information Systems, or a related field preferred.Strong organizational and administrative skills.High attention to detail and accuracy.Ability to work with confidential and sensitive information.Basic proficiency with Microsoft Office, particularly Excel.Ability to manage multiple tasks and meet time-sensitive deadlines.Interest in HR technology, personnel records, compliance, or data management.Equal Employment OpportunityNAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to [e-mail] with the Subject “Reasonable Accommodation Request.”Competitive Benefits PackageComprehensive Health, Dental and Vision Benefits for full-time employees403(b) Retirement Savings PlansLoan Forgiveness Programs for eligible employeesPaid Holidays and VacationPaid Time-offVol Life Insurance and AD&DTerm Life and AD&D insuranceLong Term DisabilityEmployee Assistance Program support (EAP)Commuter Benefits ProgramAflac: Short-Term Disability, CA, Accident and HospitalEmployee Discount ProgramFalse StatementsMisrepresentation of your experience, skills, education, or other qualifications, or submission of false/fraudulent information or documentation during or after the application process may result in the rejection of your application or termination of your employment.At-Will Employment DisclaimerWhile we sincerely hope to form a long and mutually beneficial working relationship, NAICA is an at-will employer. Therefore, employment is subject to termination at any time, with or without notice or cause, at the discretion of you or the organization.Physical Requirements:Ability to walk, stand, kneel, crouch, and bend over.Ability to lift, reach, and handle objects weighing up to 25 pounds.Ability to sit at a desk and work on a computer for prolonged periods.Ability to travel to different locations within New York City, as needed.Work Environment / Schedule Requirements:May be required to work shifts, including evenings or night tours and/or Saturdays, Sundays and holidays with holiday pay differential.Qualifications:Current college student or recent graduate pursuing Human Resources, Business Administration, Information Systems, or a related field preferred.Strong organizational and administrative skills.High attention to detail and accuracy.Ability to work with confidential and sensitive information.Basic proficiency with Microsoft Office, particularly Excel.Ability to manage multiple tasks and meet time-sensitive deadlines.Interest in HR technology, personnel records, compliance, or data management.