Human Resources Informational System Specialist

DHRM; Lexington (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Virginia Military Institute is seeking an HRIS Specialist to optimize HRIS systems and enhance the employee experience. The role reports to the Director of Human Resources and focuses on data collection, analysis, and process improvement across HR functions.

The ideal candidate will be proficient in HRIS platforms (Ellucian, Cardinal, Colleague) and collaborate with IT and HR teams to deliver reliable, scalable HR solutions.

Qualifications

• Associate degree in information systems or related field required.
• Two years’ HRIS experience required.
• Experience with Ellucian and Cardinal; Colleague and related modules a plus.

Responsibilities

• Define how HRIS can be optimized to provide a positive employee experience.
• Collect data and analyze HR processes to improve strategies.
• Automate, integrate, and configure core HR processes; manage HRIS changes.

Skills

HRIS expert

Data analysis

Excel

Communication

Teamwork

Education

Associate’s degree in information systems

Bachelor’s degree in HR or Information Systems preferred

Tools

Ellucian

Cardinal

Colleague HCM

Colleague

PageUp

Job description

Title

Human Resources Informational System Specialist

Hiring Range

Based on qualifications & experience

Pay Band

4

Agency

Virginia Military Institute

Location

Virginia Military Institute

Agency Website

www.vmi.edu

Recruitment Type

General Public - G

Job Duties

The Human Resources Information System Specialist reports directly to the Director of Human Resources. The HRIS Specialist plays a key role in defining how HRIS can be optimized to provide an amazing employee experience that supports a company/organization to become a high impact HR organization.

• The HRIS specialist is an expert in human resource management systems.
• The HRIS Specialist Collects data and analyzes it to improve HR strategies and processes and suggests ways to increase the functional productivity and workflow of the HR department.
• The HRIS Specialist automates, integrates, and configures core HR processes
• Leads the continuous evaluation and evolution of HR Systems that include payroll systems, etc.
• Actively identify and resolve issues or opportunities for enhanced user experience and other HRIS integrations.
• Develop, document, and maintain all current and new HRIS business process workflows for efficiency and compliance.
• Partner with cross functional team members and IT team members on HRIS related issues/enhancements/queries.
• Translate functional requirements into work breakdown structures and technical specifications via information gathering, workshops, sessions and interviews.
• Maintain and administer ad hoc report writing tools for end users; training and assisting users of those ad hoc writing tools.
• Listen to customers’ needs and explain complex technical issues and solutions in a plain and common descriptive manner.

Minimum Qualifications

• Associate’s degree in information systems (Bachelor’s degree in HR or Information Systems preferred) or related discipline required.
• Two years’ experience working with HRIS systems
• Must have two years’ experience with Ellucian and one year with Cardinal. Experience with Colleague HCM, Advanced Compensation, Benefits Security and reporting modules is a plus.
• Experience working with multiple payroll providers, working knowledge of Colleague and Cardinal application for HR.
• Experience managing HRIS changes/ implementations.
• Able to effectively partner with IT and non-technical customers to understand user needs and translate needs into technical process and configuration requirements.
• Strong problem solving/analytical skills with attention to detail and high level of accuracy.
• Able to work in a dynamic organization by balancing multiple priorities.
• Able to work both independently and with cross-functional teams using good judgment.
• Proficient in Excel and managing data
• Good verbal and written communication skills

Additional Considerations

• Hands-on Colleague, Cardinal, and PageUp expert continuously seeking ways to improve and optimize use of HRIS platforms; experience with multiple Colleague implementations preferred.
• Experience in Higher Education environment setting

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

• Name: Valarie R. Stores
• Phone: [phone]
• Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.