Human Resources Information System Specialist

ELITE Solar; San Antonio (TX); On-site; USD 95,000 - 120,000; Full time

Job summary

ELITE Solar is seeking an HR Systems & Payroll Operations Specialist to administer HRIS, payroll, timekeeping, and benefits programs. You will oversee data integrity, regulatory compliance, and open enrollment, while partnering with Finance and vendors.

Ideal candidates have 4–7 years in HRIS/payroll/benefits, with experience in ADP/UKG/Workday and strong Excel skills. This role requires precision in multi-site settings and a proactive approach to process improvements.

Qualifications

• Bachelor’s degree in HR, MIS, IT, Business, Accounting or related field.
• 4–7 years of HRIS, payroll, benefits administration or HR analytics experience; payroll processing and benefits administration experience required.
• Open enrollment and bonus plan experience preferred; manufacturing or multi-site environments a plus.
• Strong knowledge of payroll, timekeeping, benefits programs and compliance (ACA, COBRA, ERISA basics).

Responsibilities

• Administer HRIS, ATS, onboarding, timekeeping and payroll systems: configuration, integrations, upgrades, testing and user support.
• Run payroll with Finance and external vendors—data preparation, time and attendance review, deduction validation and issue resolution.
• Maintain employee data structures and master data; enforce data standards, access controls and audit routines.
• Administer benefits programs end-to-end: eligibility, enrollments, COBRA, life/disability; support open enrollment.
• Lead annual open enrollment: plan/rate loading, communications and carrier file feeds; reconcile invoices.
• Build HR dashboards and reports: headcount, turnover, payroll changes, benefits costs; ensure audit-ready documentation.

Skills

HRIS/payroll platforms

Advanced Excel

Reporting & data reconciliation

Education

Bachelor's degree in HR, MIS, IT, Business, Accounting or related field

Tools

ADP

UKG

Workday

Job description

1. ESSENTIAL DUTIES AND RESPONSIBILITIES

1.1 HR Systems & Payroll Operations

• Administer HRIS, ATS, onboarding, timekeeping and payroll systems: configuration, integrations, upgrades, testing and user support.
• Run payroll with Finance and external vendors — data preparation, time and attendance review, deduction validation (including benefits deductions), change audits and issue resolution.
• Maintain employee data structures and master data (positions, org hierarchy, compensation and benefits fields); enforce data standards, access controls and audit routines.

1.2 Benefits Administration

• Administer benefits programs end-to-end (medical, dental, vision, 401(k), life/disability): eligibility, enrollments, life-event changes and COBRA; serve as day-to-day contact for employees, broker and carriers.
• Lead annual open enrollment — system setup, plan/rate loading, employee communications, election processing and carrier file feeds; reconcile monthly carrier invoices against payroll deductions with Finance.
• Support benefits compliance and renewals: ACA reporting, plan documents/SPDs, audit requests, utilization and cost reporting for renewal negotiations.

1.3 Bonus & Incentive Plans

• Administer bonus and incentive plans: eligibility rules, plan documentation, calculation templates, approval workflows, payout tracking and employee communications.

1.4 Reporting & Compliance

• Build HR dashboards and reports: headcount, turnover, onboarding, payroll changes, benefits enrollment and costs, bonus accruals and compliance tasks.
• Support compliance for payroll, benefits and compensation — data privacy, record retention, wage and hour documentation, ACA filings and role-based access; keep system and process documentation audit-ready.

1.5 Process Enablement

• Develop user guides, training materials and SOPs; identify and deliver workflow and self-service improvements.
• Serve as the SME for HR systems, payroll and benefits: enhancements, vendor communication, payroll calendar and HR technology roadmap input.

2. QUALIFICATIONS

2.1 Education

• Bachelor's degree in HR, MIS, IT, Business, Accounting, Finance or a related field.

2.2 Experience

• 4–7 years of HRIS, payroll, benefits administration or HR analytics experience; payroll processing and benefits administration (enrollment, carrier liaison, COBRA, invoice reconciliation) required; open enrollment and bonus plan experience preferred; manufacturing or multi-site environments a plus.

2.3 Skills

• HRIS/payroll platforms (ADP, UKG, Workday or similar); advanced Excel; reporting and data reconciliation.

2.4 Knowledge

• Payroll and timekeeping; employee benefits programs and compliance (ACA, COBRA, ERISA basics); data privacy and record retention.
• Detail-oriented, analytical and highly confidential; translates HR/pay/benefits needs into system solutions; comfortable building processes in a fast-changing environment.