Human Resources (HR) Leave Representative

Hobby Lobby

Oklahoma City (OK)

On-site

USD 25,000 - 30,000

Full time

14 days+

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

Competitive Wages

Medical Benefits

Dental Benefits

Vision Benefits

Prescription Coverage

401K Match

Paid Vacation

Sick Pay

Employee Discount

Life Insurance

LTD

Flexible Spending Plan

Holiday Pay

On-Campus Clinic

Chaplain Services

Job summary

Hobby Lobby Stores, Inc. in Oklahoma City seeks a Leave Representative to administer federal and state leave programs and process leave cases. This full-time, non-exempt role reports to the Leave Supervisor in Corporate HR.

You will manage FMLA, military, state and personal leaves, maintain confidential medical records, and ensure compliance with ADA and related laws. Interact with HR/Benefits teams and provide guidance to management.

Qualifications

1+ years of experience in Human Resources or related field.
Experience administering leave programs including FMLA and ADA.
Excellent written and verbal communication with employees and leadership.
Experience with HRIS and timekeeping systems; SAP/UKG preferred.
Ability to handle confidential information with discretion.

Responsibilities

Administer leave requests (FMLA, military, state, personal).
Document and maintain employee leave records and medical files.
Maintain knowledge of FMLA and state leave laws and related policies.
Process leaves according to guidelines; determine eligibility and notify employees.
Communicate with employees about leave needs; support through the process.
Provide leave education to stores, districts, and regional management.
Collaborate with HR Accommodations on ADA interactions.
Respond to leave-related benefit inquiries and run leave reports.
Perform other duties; weekend work may be required.

Skills

FMLA admin

HRIS SAP

UKG timekeeping

Communication skills

Confidentiality

Organizational skills

Bachelor's degree

Education

Bachelor's Degree or equivalent

Tools

SAP

UKG

MS Office

Job description

Job Description - Overview

Hobby Lobby Stores, Inc., a privately-held company based in Oklahoma City, Oklahoma, is seeking a qualified individual to fill the position of Leave Representative within the Corporate HR Department. This full-time, hourly (non-exempt) position is located at Hobby Lobby’s corporate campus in Oklahoma City. This position works closely with other members of the HR/Benefits/Leave/Legal Department.

Position Overview

The Leave Representative position incorporates an overall knowledge of federal and state leave of absence laws and is responsible for the administration and processing of leave of absence cases. This position reports to the Leave Supervisor.

Responsibilities Include

Administer Company leave of absence requests including but not limited to: Family Medical Leave Act (FMLA), military, state mandated leaves of absence, and personal leaves of absence
Document and maintain accurate employee leave of absence and confidential medical records
Maintain specialized knowledge of FMLA and related state leave laws to ensure proper administration of interacting leave laws (FMLA, ADA, USERRA, Pregnancy Disability Act, Paid Family Leave, Temporary Disability, etc.) and Company policies
Process all leaves of absence according to established guidelines, including determination of eligibility, providing employees with timely notification, and evaluating documentation provided to ensure compliance with federal and state laws
Initiate, respond, and maintain communication with employees regarding their need for leave and provide support through the leave of absence process
Provide leave education and guidance to store, district, and regional management to facilitate a smooth commencement and return from leave of absence
Collaborate with HR Accommodations team on expiration of federal and state mandated leaves of absence and the interaction with American with Disabilities Act (ADA)
Respond to employees regarding general benefit premium payment inquiries while on leave of absence
Process and work a variety of reports, and conduct regular audits of employees on leave
Perform other related tasks and duties as assigned
Required work on weekends, as needed

Job Description - Requirements

Required experience, skills, and attributes

1+ years of experience in Human Resources or related field
Knowledge and experience with administration of leave programs, including FMLA, ADA, military, and other applicable federal and state leaves
Excellent written and verbal communication skills to effectively and clearly communicate with employees, co-workers, other departments, vendors, and/or leadership
Computer skills (including experience with web-based systems and proficiency in Microsoft Word, Excel, and Outlook)
Experience with HRIS (human resources information systems) (SAP preferred) and timekeeping systems (UKG preferred)
Ability to maintain confidentiality and handle sensitive information with discretion
Strong conflict resolution skills and ability to de-escalate difficult situations
Solid critical thinking, problem-solving, analytical, and decision-making skills
Solid organizational skills and attention to detail, with the ability to manage multiple tasks and competing priorities simultaneously
Ability to work independently and collaboratively as part of a team
Bachelor’s Degree (preferred) or equivalent related experience

Schedule Requirements

This is not a remote position. Department hours are currently 8:30am to 5:00pm, with ½-hour lunch, or 8:00am to 5:00pm, with a 1-hour lunch. Evening and/or Saturday work may be required at times.

Benefits Include