Human Resources Generalist

Aptonet; Tennessee; Hybrid; USD 55,000 - 70,000; Full time

Job summary

The State of Tennessee’s Department of General Services (DGS) in Nashville is seeking an organized HR Generalist to support HR operations across the employee lifecycle in a hybrid work setting.

The role covers recruitment, onboarding, personnel transactions, payroll coordination, employee relations, and offboarding, with collaboration across the HR Director, managers, and HR partners. Strong organizational skills and discretion are essential.

Qualifications

• Bachelor's degree required or equivalent HR experience.
• Experience as HR Generalist/Coordinator/Specialist in HR lifecycle.
• Experience with HRIS and records management.

Responsibilities

• HR operations: process and track personnel transactions and records.
• Recruitment and onboarding: postings, docs, and coordination.
• Provide employee support on HR policies, benefits, payroll, and timekeeping.
• Coordinate separations, retirements, and offboarding activities.
• Assist with HR projects and process improvements.

Skills

HR Generalist

HR Coordinator

HR Specialist

HRIS

Excel

Word

Outlook

Communication

Discretion

Education

Bachelor's degree

Tools

HRIS

Excel

Word

Outlook

Job description

State of Tennessee – Department of General Services (DGS)

Location: Nashville, TN Work Arrangement: Hybrid (2–5 days onsite per week) Schedule: Monday–Friday, 8:00 AM–4:30 PM Central Time Contract Duration: October 19, 2026 – February 28, 2027 Hours: 37.5 hours per week

Position Summary

We are seeking an organized, detail-oriented HR Generalist to support the State of Tennessee’s Department of General Services (DGS) in Nashville, TN.

The HR Generalist will play an essential role in supporting daily human resources operations and ensuring the accurate, timely, and consistent delivery of HR services throughout the employee lifecycle. This position encompasses recruitment, onboarding, personnel transactions, payroll and timekeeping coordination, employee relations support, and offboarding.

The successful candidate will work closely with the HR Director, department employees, hiring managers, and HR partners to maintain accurate employee records, coordinate HR processes, and deliver professional customer service.

This role requires strong organizational skills, attention to detail, the ability to manage competing priorities, and discretion when handling confidential employee information.

Key Responsibilities

HR Operations & Personnel Administration

• Prepare, process, review, and track personnel transactions, including new hires, promotions, transfers, separations, retirements, and position changes.
• Maintain accurate employee records, HR documentation, and tracking systems.
• Coordinate HR administrative processes to ensure accuracy, consistency, and timely completion.
• Assist with payroll and timekeeping coordination, including resolving routine employee inquiries and discrepancies.
• Support compliance with applicable HR policies, procedures, and departmental requirements.

Recruitment & Onboarding

• Support recruitment activities, including job postings, hiring documentation, interview materials, and communication with hiring managers.
• Coordinate hiring activities with internal HR partners and relevant stakeholders.
• Facilitate new employee onboarding, orientation, and completion of required employment documentation.
• Ensure new employees receive appropriate information, resources, and guidance throughout the onboarding process.
• Track onboarding activities and follow up on outstanding requirements.

Employee Support & HR Services

• Serve as a point of contact for routine employee and manager inquiries regarding HR policies, benefits, leave, payroll, and personnel procedures.
• Provide accurate, timely, and professional responses to employee requests.
• Coordinate with HR partners to address employee questions and resolve administrative issues.
• Maintain confidentiality when handling sensitive employee information.

Employee Separations & Offboarding

• Coordinate employee separations, retirements, and other offboarding activities.
• Ensure required documentation and personnel transactions are completed accurately and on time.
• Collaborate with relevant departments to facilitate smooth employee transitions.

HR Projects & Process Improvement

• Assist the HR Director with special projects, employee communications, and departmental HR initiatives.
• Identify opportunities to improve administrative workflows and HR service delivery.
• Develop and maintain tracking tools, reports, and documentation to support HR operations.
• Collaborate with internal and external stakeholders to ensure efficient completion of HR activities.

Required Qualifications

Education

- Bachelor's degree from an accredited college or university.

Experience Substitution

- Qualifying full-time professional or paraprofessional human resources experience may be substituted for the required education on a year-for-year basis, up to a maximum of four years.

Preferred Qualifications

• Previous experience in an HR Generalist, HR Coordinator, HR Specialist, or similar human resources role.
• Experience supporting multiple HR functions, including recruitment, onboarding, personnel administration, payroll coordination, and employee offboarding.
• Familiarity with HR information systems (HRIS), employee records management, and personnel transaction processing.
• Experience working in government, public-sector, or other highly regulated environments.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and the ability to manage multiple priorities and deadlines.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Strong customer service skills and the ability to work collaboratively with employees, managers, and HR leadership.

Ideal Candidate

The ideal candidate is a proactive HR professional who enjoys supporting employees and ensuring efficient HR operations. They should be comfortable managing administrative processes across the employee lifecycle, maintaining accurate records, and collaborating with multiple stakeholders.

Experience in a fast-paced HR environment, strong attention to detail, and the ability to provide consistent, high-quality customer service will be valuable in this position.