Human Resources Generalist

Juno Search Partners, LLC; Philadelphia (Philadelphia County); Remote; USD 55,000 - 85,000; Full time

Job summary

Our client, a Philadelphia-based publishing company, seeks an HR Generalist to support payroll, HRIS, recruiting, invoicing and compliance. The role emphasizes proactive, detail-oriented work and close collaboration with hiring managers to staff the organization.

The position is remote but local to Philadelphia for occasional HQ visits, with duties spanning staffing, onboarding, and regulatory compliance. The ideal candidate brings payroll and recruiting experience, familiarity with HRIS and

Qualifications

• 1-5 years’ payroll experience with HRIS processing.
• 1-5 years’ recruiting experience.
• SHRM-CP or PHR certification preferred.
• Strong problem solving and planning abilities.
• Able to maintain confidentiality and exercise discretion.
• Adaptable and able to manage changing priorities.

Responsibilities

• Oversee biweekly payroll processing and HRIS data integrity.
• Lead recruitment, postings, screenings, and onboarding.
• Handle monthly benefit invoices and records reconciliation.
• Ensure local, state, and federal compliance and reporting.
• Provide general admin support and partner with HR leadership.

Skills

Payroll processing

Recruiting

Problem solving

Planning/Organizing

Confidentiality

Adaptability

Education

SHRM-CP or PHR preferred

Tools

HRIS

ATS

Microsoft Office

Job description

Our client, a publishing company in Philadelphia is searching for an HR Generalist to join their team! The Human Resources Generalist provides support in key functional areas of the HR department including recruiting, management of the company HRIS, payroll, invoicing, and compliance. The Human Resources Generalist is expected to consistently produce high-quality work to deadline. This role must be proactive, well-organized, highly detail-oriented, self-motivated, and professional. This role plays a key role in facilitating the effective staffing of the organization, working closely with the hiring manager to identify and recruit talented individuals. This position maintains relationships with recruiting agencies and external job sites to source qualified individuals and executes the full recruiting and onboarding life cycle.

This position is remote, has to be local to Philadelphia for occasional visits to the HQ.

Key Duties and Responsibilities:

Payroll/HRIS

• Conducts biweekly payroll processing accurately with no errors. Analyzes, prepares, and inputs payroll data. Reviews payroll for accuracy, tracking recurring and one-time changes, maintaining current employee data, and following established payroll deadlines and checklists.
• Maintains accurate task tracking, documentation, and follow-up systems to ensure recurring responsibilities and outstanding items are completed on time.
• Super user of the company Human Resource Information System (HRIS). Maintains employee records, ATS module, timekeeping module, and compiles reports from database.

Talent Acquisition

• Partners with hiring managers to determine recruitment strategy for open positions; provides guidance to hiring managers on best practices for recruiting (employment law, identification of top candidates), makes changes to process as necessary, adapts to departmental needs.
• Prepares job ads using company job descriptions to attract qualified candidates; posts all open positions to compony Portal and external sites (including LinkedIn and Indeed).
• Reviews resumes, conducts phone screens, and schedules interviews with qualified candidates.
• Conducts candidate sourcing, tracking candidates through each stage, and regular communication with hiring managers.
• Stays up to date on latest trends in talent acquisition externally and internally, proposes new processes and programs when appropriate, evaluates ATS recruiting data for trends and possible improvements.
• Maintains hiring manager checklists and recruiting documents; makes changes as necessary.
• Edits job descriptions to the standardized company format.
• Conducts any necessary background checks by working with third party vendor.
• Implements the onboarding program; coordinates the facilitation of the New Hire Orientation with the HR Manager, verifies paperwork, keeps up with onboarding checklist/tasks to complete, and conducts 30-Day Check-in Meetings.

Invoicing/Benefit Payments

• Completes monthly employee benefit invoices (i.e., dental, vision, life insurance) and reconciles with internal payroll reports
• Retains records and up to date documentation

Compliance

• Stays up to date on local, state, and federal employment law
• Monitors, tracks, and completes ongoing company compliance requirements (PCOR, Medicare Part D, EEOC, Workers Compensation, etc.)

Administrative Support

• Assists Director of Human Resources with various research, scheduling, data entry, and/or special projects
• Assists in maintaining employee records, including personnel files

Minimum Qualifications/Experience:

• 1-5 years’ payroll experience, hands-on experience in an HRIS processing payroll, including reviewing payroll inputs, verifying changes, and resolving discrepancies before submission
• 1-5 years’ recruiting experience
• SHRM-CP or PHR preferred
• Problem solving – the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Planning/Organizing – the individual prioritizes and plans work activities, uses time efficiently, and develops realistic action plans
• Dependability – the individual is consistently at work and on time, follows instructions, and responds positively to management direction
• Judgment – ability to maintain confidentiality of information and exercise good judgment and discretion in handling and disseminating information
• Adaptability – the individual adapts to changes in the work environment, manages competing demands, delays, or unexpected events
• Proficiency in Microsoft Office including Word, Excel, Outlook, and PowerPoint as well as proven aptitude for mastering software programs