Human Resources Generalist

Scientific Safety Alliance, an Inc. 5000 Company; Minneapolis (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equity ownership in SSA

401k Match

100% paid Medical Dental & Vision

Health insurance (employee and family)

Life insurance

Generous Paid time off

Parental leave

Job summary

Scientific Safety Alliance (SSA) is seeking an HR Generalist/Coordinator to own onboarding, offboarding, and branch HR support across multiple locations in the United States. You will manage benefits questions, 401(k) administration, and U.S. employment law compliance, ensuring a high-touch employee experience.

You will coordinate with the benefits broker, maintain accurate HR records in ADP WFN, and help scale HR processes during rapid growth, acquisitions, and integration of new companies.

Qualifications

• 3+ years of HR generalist or HR coordinator experience.
• Hands-on experience with ADP Workforce Now (required).
• Working knowledge of employee benefits, 401(k) administration, leave programs, and U.S. employment law.

Responsibilities

• Onboarding: manage full new-hire experience including paperwork, I-9, E-Verify, and system access.
• Offboarding: coordinate exits, final pay, benefits notices, and access removal.
• Branch support: advise leaders and employees on HR matters across locations.
• Benefits & 401(k): assist with questions, open enrollment, and plan issues.
• Policy guidance: interpret and communicate policies and handbook updates.
• ADP Workforce Now: maintain employee data, process changes, support self-service.
• Compliance: ensure postings, leave admin, and recordkeeping compliance.
• Integrations & process improvement: onboard acquired companies and build scalable HR checklists.

Skills

HR generalist/HR coordinator

Communication skills

Organizational skills

Education

Bachelor's degree in HR or Business

Tools

ADP Workforce Now

Job description

About SSA

Scientific Safety Alliance (SSA) exists to Accelerate Science. Delightfully. We provide mission-critical safety and compliance services to pharmaceutical, biotech, hospital and research organizations across the US, Puerto Rico, the UK and Europe. Since 2023 we have grown from $0 to $20M EBITDA with no outside equity (#175 on the Inc. 5000).

$20M EBITDA | ~30 acquisitions | 95% gross revenue retention | 20+ sites | 350+ people | $10m EBITDA in 3 to 5 years

How You Will Make An Impact

• Onboarding: Own the full new-hire experience, from offer acceptance through the first 90 days: paperwork, I-9 and E-Verify, ADP setup, equipment and system access coordination, orientation, and timely check-ins.
• Offboarding: Manage all employee exits with professionalism and care, including final pay coordination, benefits and COBRA notices, equipment and access recovery, exit interviews, and record updates.
• Branch support: Serve as a trusted HR resource for branch leaders and employees across our locations, providing guidance on employee relations, performance conversations, documentation, and HR best practices.
• Benefits & 401(k): Act as a first-line resource for employee questions on medical, dental, vision, life insurance, leave, and 401(k); support open enrollment and life-event changes, and partner with our benefits broker and plan providers to resolve issues.
• Policy guidance: Interpret and communicate company policies and the employee handbook; help keep policies current and consistently applied across branches.
• ADP Workforce Now: Maintain accurate employee data in ADP WFN, process employee changes (job, pay, location, status), and help branches and employees use self-service tools effectively.
• Compliance: Support compliance with federal, state, and local employment requirements, including required postings, leave administration, and recordkeeping.
• Integrations & process improvement: Help onboard employees from newly acquired companies onto SSA's systems, benefits, and policies, and build checklists, templates, and workflows that make our HR processes scalable.

Deliverables & Outcomes

• Every new hire is fully set up in ADP WFN, with paperwork, I-9, and system access complete, before or on day one.
• Offboarding is completed accurately and on time, with no missed final pay, benefits notices, or access removals.
• Employee and branch HR questions receive a response within one business day.
• Employee records in ADP WFN are accurate and audit-ready.
• Strong satisfaction from new hires and branch leaders, measured through onboarding surveys and feedback.
• Documented, repeatable onboarding and offboarding processes that branches follow consistently.

What We’re Looking For

• 3+ years of HR generalist or HR coordinator experience, ideally in a multi-location or fast-growing organization.
• Hands‑on experience with ADP Workforce Now (required).
• Working knowledge of employee benefits, 401(k) administration, leave programs, and U.S. employment law.
• A service‑first mindset, with a track record of delivering a high‑touch employee experience.
• Excellent communication skills and the judgment to handle confidential matters with discretion.
• Highly organized and detail‑oriented, able to manage many open items across multiple branches at once.
• Comfortable in a fast‑paced, evolving environment, including supporting the integration of acquired companies.
• Bachelor's degree in Human Resources, Business, or a related field preferred.
• SHRM-CP, PHR, or similar HR certification is a plus.

Benefits

• Equity ownership in SSA
• 401k Match
• 100% paid Medical Dental & Vision insurance
• Health insurance (100% for employee and family)
• Life insurance
• Generous Paid time off
• Parental leave