Human Resources Generalist

Scientific Safety Alliance; Minneapolis (MN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Equity ownership in SSA

401k Match

100% paid Medical Dental & Vision

Job summary

Scientific Safety Alliance is seeking a Human Resources Generalist to join our growing team. You will own onboarding and offboarding processes, manage ADP WFN data, and serve as a trusted HR resource across multiple locations in the US.

Responsibilities include benefits inquiries, 401(k) administration, policy guidance, compliance, and supporting integrations for acquired companies. A bachelor's degree in HR or related field is preferred and SHRM-CP/PHR is a plus.

Qualifications

• 3+ years HR generalist or HR coordinator experience.
• Hands-on experience with ADP Workforce Now (required).
• Knowledge of benefits, 401(k), leave programs, and US employment law.
• Service-first mindset with high-touch employee experience.
• Excellent communication and discretion handling confidential matters.

Responsibilities

• Own the onboarding experience for new hires from offer through day 90.
• Manage offboarding, including final pay, benefits notices, equipment and access recovery.
• Provide HR guidance to branch leaders and employees across locations.
• Support benefits questions, 401(k) administration, leave programs, and plan providers.
• Interpret policies and keep the employee handbook current and consistently applied.
• Maintain accurate employee data in ADP WFN and enable self-service tools.
• Ensure compliance with federal, state, and local employment requirements.
• Assist integrations of acquired companies and build scalable HR processes.

Skills

Communication

Discretion

Organization

Service mindset

Education

Bachelor’s degree in HR or related field

Tools

ADP Workforce Now

Job description

Human Resources Generalist

About SSA

Scientific Safety Alliance (SSA) exists to Accelerate Science. Delightfully. We provide mission-critical safety and compliance services to pharmaceutical, biotech, hospital and research organizations across the US, Puerto Rico, the UK and Europe. Since 2023 we have grown from $0 to $20M EBITDA with no outside equity (#175 on the Inc. 5000).

$20M EBITDA | ~30 acquisitions | 95% gross revenue retention | 20+ sites | 350+ people | $10m EBITDA in 3 to 5 years

How You Will Make an Impact

• Onboarding: Own the full new-hire experience, from offer acceptance through the first 90 days: paperwork, I-9 and E-Verify, ADP setup, equipment and system access coordination, orientation, and timely check-ins.
• Offboarding: Manage all employee exits with professionalism and care, including final pay coordination, benefits and COBRA notices, equipment and access recovery, exit interviews, and record updates.
• Branch support: Serve as a trusted HR resource for branch leaders and employees across our locations, providing guidance on employee relations, performance conversations, documentation, and HR best practices.
• Benefits & 401(k): Act as a first-line resource for employee questions on medical, dental, vision, life insurance, leave, and 401(k); support open enrollment and life-event changes, and partner with our benefits broker and plan providers to resolve issues.
• Policy guidance: Interpret and communicate company policies and the employee handbook; help keep policies current and consistently applied across branches.
• ADP Workforce Now: Maintain accurate employee data in ADP WFN, process employee changes (job, pay, location, status), and help branches and employees use self-service tools effectively.
• Compliance: Support compliance with federal, state, and local employment requirements, including required postings, leave administration, and recordkeeping.
• Integrations & process improvement: Help onboard employees from newly acquired companies onto SSA's systems, benefits, and policies, and build checklists, templates, and workflows that make our HR processes scalable.

Deliverables & Outcomes

• Every new hire is fully set up in ADP WFN, with paperwork, I-9, and system access complete, before or on day one.
• Offboarding is completed accurately and on time, with no missed final pay, benefits notices, or access removals.
• Employee and branch HR questions receive a response within one business day.
• Employee records in ADP WFN are accurate and audit-ready.
• Strong satisfaction from new hires and branch leaders, measured through onboarding surveys and feedback.
• Documented, repeatable onboarding and offboarding processes that branches follow consistently.

What We’re Looking For

• 3+ years of HR generalist or HR coordinator experience, ideally in a multi-location or fast-growing organization.
• Hands-on experience with ADP Workforce Now (required).
• Working knowledge of employee benefits, 401(k) administration, leave programs, and U.S. employment law.
• A service-first mindset, with a track record of delivering a high-touch employee experience.
• Excellent communication skills and the judgment to handle confidential matters with discretion.
• Highly organized and detail-oriented, able to manage many open items across multiple branches at once.
• Comfortable in a fast-paced, evolving environment, including supporting the integration of acquired companies.
• Bachelor's degree in Human Resources, Business, or a related field preferred.
• SHRM-CP, PHR, or similar HR certification is a plus.

Benefits

• Equity ownership in SSA
• 401k Match
• 100% paid Medical Dental & Vision insurance
• Health insurance (100% for employee and family)
• Life insurance
• Generous Paid time off
• Parental leave