Human Resources Generalist

University of St. Thomas; Houston (TX); On-site; USD 60,000 - 76,000; Full time

Job summary

University of St. Thomas in Houston, TX seeks an HR Generalist to support daily HR operations from recruitment through onboarding and ongoing employment.

The role serves faculty, staff, students, and visitors, ensuring efficient processes and compliant, confidential handling of records. The successful candidate will manage onboarding, HRIS data entry, records maintenance, and employee relations support while coordinating training programs aligned with campus goals.

Qualifications

• A bachelor’s degree in human resources, business administration, or a related field is preferred.
• Minimum of three years of professional HR experience is required.
• Experience in higher education is preferred.
• Familiarity with HRIS systems; ADP Workforce Now experience is preferred.
• Proficiency with Microsoft Office and strong organizational skills.
• Excellent interpersonal and communication skills with discretion.

Responsibilities

• The HR Generalist supports recruitment, posting jobs and assisting hiring managers through the hiring process.
• It maintains employee records, assists with onboarding, and supports HRIS data entry and reporting.
• It provides administrative support, handles inquiries, and manages communications for the HR office.
• It assists with employee relations, performance management documentation, and escalation to HR leadership as needed.
• It coordinates training sessions and development programs for faculty, staff, and student workers.

Skills

Interpersonal skills

Communication

Organizational skills

Discretion and confidentiality

Education

Bachelor's degree in HR or related field

Tools

ADP Workforce Now

HRIS familiarity

Microsoft Office

Job description

UNIVERSITY OF ST. THOMAS

HUMAN RESOURCES GENERALIST

HUMAN RESOURCES

The University of St. Thomas, a Catholic liberal arts institution in Houston, Texas (UST), invites applications for the position of Human Resources Generalist.

SUMMARY

The Human Resources Generalist supports the daily operations of the Human Resources Office and assists in administering core HR functions across the employee lifecycle from recruitment through onboarding and ongoing employment. This position is a point of contact for faculty, staff, students, and visitors, ensuring efficient HR processes, responsive service, and a welcoming office environment. The role supports compliance with federal and state regulations while advancing the University's mission and values.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TALENT ACQUISITION AND ONBOARDING

The HR Generalist supports student recruitment activities by posting job openings and assisting hiring managers throughout the hiring process. This role facilitates pre-employment processes such as background checks and onboarding, ensuring a smooth and welcoming transition for new student employees.

HR OPERATIONS AND ADMINISTRATIVE SUPPORT

The HR Generalist provides general administrative support to Human Resources. This includes greeting visitors, faculty, staff, students, and applicants, in a professional and welcoming manner. This role assists in answering and screening incoming calls, responding to general inquiries, and managing the HR department's email inbox, ensuring timely and accurate communication or routing of requests to appropriate staff. This role contributes to the efficient operation of HR services and supports departmental initiatives including managing correspondence, preparing reports, and assisting with special projects.

EMPLOYEE RECORDS AND HRIS ADMINISTRATION

The HR Generalist maintains accurate and up-to-date employee records, both electronic and physical, ensuring confidentiality and compliance with applicable regulations. This role assists with data entry and maintenance in the HRIS, supports reporting needs, and ensures proper documentation of employment actions.

EMPLOYEE RELATIONS AND SUPPORT

The HR Generalist serves as a resource for employee and student worker inquiries related to HR policies, procedures, and programs. This position provides administrative support in employee relations matters, including performance management processes and documentation, escalating complex issues to HR leadership as appropriate.

TRAINING AND PROFESSIONAL DEVELOPMENT SUPPORT

The HR Generalist assists in coordinating training sessions and professional development programs for faculty, staff, and student employees. Responsibilities include scheduling sessions, tracking attendance, and supporting the delivery of learning initiatives aligned with institutional goals.

PROFESSIONAL AND QUALITY CUSTOMER SERVICE

The HR Generalist demonstrates professionalism and provides quality customer service in accordance with UST's values; maintains positive working relationships; ensures confidentiality; communicates effectively; maintains accurate records; and supports a safe and organized work environment. The position requires flexibility, attention to detail, and a willingness to learn and adapt to changing needs.

QUALIFICATIONS, EXPERIENCE, SKILLS

• A bachelor's degree in human resources, business administration, or a related field preferred
• Minimum of three (3) years of professional experience in human resources or a related field required
• Experience in higher education preferred
• Familiarity with HRIS systems; ADP Workforce Now experience preferred
• Basic knowledge of employment laws and HR practices
• Proficiency in Microsoft Office products
• Strong organizational skills with attention to detail and accuracy
• Excellent interpersonal and communication skills, with the ability to interact effectively with faculty, staff, students, and visitors
• Ability to handle sensitive and confidential information with discretion
• Due to the need for visibility on campus and engagement with the university community, this position is expected to work on-site during UST's regular business hours: 8:30 AM to 5:30 PM, Monday – Friday

The University of St. Thomas is committed to the religious, ethical, and intellectual traditions of Catholic higher education. As permitted by law, practicing Catholics who will advance the mission of the school are preferred for this position. However, the University invites all qualified applicants to apply.