Human Resources Coordinator/Generalist

Express Employment Professionals - Cincinnati East; Ocala (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Tips sharing program

Team lunches

Farm produce access

Produce pick

Store credit

Sick leave

Vacation time

Training budget

Advancement opportunities

Referral bonus

Job summary

Express Employment Professionals - Cincinnati East in Hawthorne, FL is seeking a hands-on Human Resources Coordinator / Generalist to support recruiting, onboarding, employee relations, scheduling, training, and compliance in a growing agricultural business.

This is not a traditional corporate HR role; you will work closely with ownership and managers in a casual farm-office environment, with potential advancement toward an Operations Manager.

Qualifications

• Four-year college degree or 5+ years leadership experience in agriculture.
• Bilingual Spanish/English ability preferred.
• Experience in HR, employee relations, recruiting, training, or workforce management.
• Authorization to work in the United States; valid driver's license.
• Experience with QuickBooks Online is a plus.

Responsibilities

• Recruiting, hiring, onboarding, and coordinating interviews with management.
• Support employee relations, policy enforcement, and training activities.
• Maintain confidential personnel records and payroll-related documentation.
• Coordinate scheduling, staffing, and workforce communications for on-site operations.
• Assist with H-2A compliance and regulatory documentation as needed.
• Support general administrative duties and office operations.

Skills

Bilingual Spanish/English

Strong organizational skills

Communication & interpersonal skills

Education

Four-year college degree

Tools

Google Docs

Google Sheets

Microsoft Excel

Gmail

QuickBooks Online

Job description

Human Resources Coordinator / Generalist

Hawthorne, FL
Full-Time | Direct Hire | $50,000–$60,000, Depending on Experience

Position Overview

We are seeking a hands-on Human Resources Coordinator / Generalist to support recruiting, hiring, onboarding, employee relations, scheduling, training, compliance, and day-to-day administrative operations for a growing agricultural business. This is not a traditional corporate HR role. The position works closely with ownership, managers, team leaders, and employees in a casual, rustic, nontraditional farm-office environment.

The ideal candidate balances care and compassion for people with the practical, day-to-day needs of operating an agricultural business. This person should enjoy working with people, staying organized, solving problems, and helping a business run smoothly.

For the right candidate, there is a potential advancement pathway toward an Operations Manager position.

Schedule

• Approximately 40–45 hours per week
• Primarily Monday–Friday
• Must be available for daily on-site morning meetings beginning between 6:30 and 8:00 a.m.
• Typical start time is approximately 7:00–7:30 a.m., with seasonal variation
• Some days may end earlier or later depending on interviews, staffing needs, and operational requirements
• Occasional Saturdays, evenings, or special events may be required
• Occasional communication outside traditional office hours may be necessary due to the nature of agriculture and workforce management

Key Responsibilities

Recruiting & Hiring

• Develop and post job descriptions on the company website, Indeed, and social media
• Review applications and track candidates throughout the hiring process
• Conduct initial screening calls and interviews
• Coordinate and participate in in-person interviews with management
• Conduct reference checks and coordinate background screenings
• Prepare new-hire paperwork
• Coordinate onboarding and orientation
• Maintain accurate hiring records and applicant communications

Human Resources & Employee Support

• Serve as a resource for managers and employees regarding workplace concerns
• Help resolve interpersonal conflicts and de-escalate complaints
• Support consistent implementation of company policies and procedures
• Coordinate employee training, performance reviews, feedback, and follow-up
• Track pay-rate increases, reviews, and required personnel documentation
• Maintain accurate and confidential personnel files
• Help identify opportunities for employee development, training, and retention
• Support a positive workplace culture built on communication, cooperation, and mutual respect

Scheduling & Workforce Coordination

• Maintain staff calendars and scheduling dashboards
• Track time-off requests, birthdays, anniversaries, and schedule changes
• Help ensure critical shifts are properly staffed
• Coordinate with managers to maintain staffing for farmers markets and other operations
• Track employee hours and follow up on missing or inaccurate time entries
• Verify weekly hours in preparation for payroll
• Prepare reports related to overtime, call-outs, tardiness, and labor costs
• Use Google Sheets and other systems to coordinate daily and weekly workforce goals

H-2A & Regulatory Support

• Maintain awareness of applicable employment, workers' compensation, minimum-wage, and H-2A requirements
• Assist with H-2A seasonal worker applications and required documentation
• Help coordinate travel arrangements and reimbursement documentation
• Occasionally assist with transportation or translation needs for H-2A employees
• Help maintain accurate records and support compliance with applicable regulations

Training & Operations

• Conduct new-employee orientation and food-safety training
• Coordinate required training and ServSafe testing as applicable
• Help ensure employees receive the training needed to perform their roles successfully
• Participate in onboarding throughout the farm, including field production, packing, distribution, and farmers-market operations
• Participate in farmers markets and learn the various functions of the business
• Develop an understanding of the entire operation so you can effectively support employees and managers
• Coordinate employee gatherings and workforce-development opportunities

General Administration

• Participate in daily team-wide morning meetings
• Help communicate daily priorities, successes, challenges, safety information, and training opportunities
• Maintain Trello boards, calendars, meeting notes, and process documentation
• Take notes during weekly administrative meetings and follow up on assignments and deadlines
• Maintain organized digital and paper personnel records
• Provide professional phone and email coverage when needed
• Assist with visitors, vendors, customers, and general office responsibilities
• Support management with special projects and operational priorities
• Help maintain an organized and welcoming office

Required & Preferred Qualifications

The ideal candidate will have:

• A four-year college degree in any field, or five or more years of leadership experience in an agriculture-related field
• Bilingual Spanish/English ability — highly preferred
• Previous hiring and interviewing experience
• Experience working with a diverse hourly workforce
• Experience in HR, employee relations, recruiting, training, or workforce management
• Experience in agriculture or a related industry such as manufacturing, distribution, shipping, forestry, fishing, or trades
• Valid driver's license
• Authorization to work in the United States
• Ability to pass a background check
• Ability to consistently arrive on time for early-morning work

Computer & Administrative Skills — Essential

Strong computer skills are a non-negotiable part of this position.

Candidates should be able to:

• Touch type at 40+ words per minute
• Work quickly and accurately on a computer
• Use Google Docs, Gmail, Google Sheets, and Microsoft Excel
• Create and work with formulas and spreadsheets
• Use or quickly learn pivot tables
• Organize digital and physical files so information can be easily located
• Quickly learn new software and computer systems
• Use online resources, manuals, videos, and technical support to solve problems independently
• Work comfortably with technology and AI tools to improve efficiency
• Experience with QuickBooks Online is a plus

During the interview process, candidates should be prepared to provide specific examples of spreadsheets, formulas, reports, software, and technology they have personally used.

The Right Person Will Be

• Exceptionally organized and detail-oriented
• A strong communicator with excellent follow-through
• Comfortable taking initiative without constant supervision
• Proactive about identifying problems and following processes through completion
• Able to anticipate the next step rather than waiting to be told what to do
• Calm, empathetic, and emotionally intelligent
• Comfortable helping employees navigate workplace concerns and interpersonal conflicts
• Skilled at de-escalating difficult situations and finding practical solutions
• Discreet and trustworthy with confidential personnel and financial information
• Positive, practical, and service-oriented
• Comfortable working with people from a wide range of backgrounds and ages
• Adaptable, curious, and committed to learning
• A team player who is willing to pitch in wherever needed

Work Environment & Physical Requirements

This is a working farm environment, not a traditional office.

Candidates should be comfortable with:

• A casual, rustic, nontraditional workplace
• Walking on uneven outdoor surfaces
• Participating in outdoor meetings and farm activities in varying weather conditions
• Climbing stairs to the upstairs office
• Occasionally lifting up to 40 pounds
• Participating in farmers markets, farm operations, and team events
• Learning and occasionally helping with different aspects of the operation

Compensation & Benefits

Salary: $50,000–$60,000, depending on qualifications and experience

Benefits and perks include:

• Tips-sharing program
• Family-style prepared team lunch once a week
• Access to free farm food and produce
• Opportunity to pick produce from the farm
• $70 per pay period in company store credit for full-time team members
• 40 hours of paid sick leave annually
• Paid vacation beginning at two days per year and increasing over time
• Additional vacation/time off may be negotiable based on experience and hours worked
• Budget for HR-related training and professional development
• Opportunities for advancement
• Potential pathway toward an Operations Manager position

Referral Bonus Available!

Earn $100–$500 for successful referrals!