Operations Coordinator

80 Acres Farms; Florence (KY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid vacation and sick time

401(k) with company match

Paid parental leave

Company-paid life insurance

Short-term and long-term disability coverage

Job summary

80 Acres Farms is seeking an Operations Coordinator in Florence, Kentucky. This role is crucial to the facility, serving as the primary contact for visitors and managing onboarding and training. Responsibilities include coordinating events, maintaining office supplies, and ensuring compliance processes are followed. The ideal candidate will possess strong communication and organizational skills, be comfortable with technology, and have an interest in AI. Benefits include medical insurance, paid vacation, and 401(k) match.

Qualifications

• Strong communicator who is comfortable being the face of the office.
• Highly organized with the ability to manage multiple priorities.
• Experience in operations or administrative coordination is a plus.

Responsibilities

• Serve as the primary point of contact for all facility visitors.
• Lead Safety Orientation training every Monday for new hires.
• Check ADP daily for missing punches and job code errors.

Skills

Communication

Organizational skills

Technology comfort

Interest in AI tools

Self-starter

Bilingual (English/Spanish)

Tools

Microsoft Office

Teams

ADP

Job description

At 80 Acres Farms, we’re on a mission to change the way the world eats—and we’re looking for people who want to help us do it.

We grow pesticide‑free salads, herbs, microgreens, and salad kits in smart vertical farms that produce more food with far fewer resources—using up to 95% less water and renewable electricity, with no reliance on weather or seasons. Our produce is available in more than 17,000 retail locations nationwide, including Kroger, Whole Foods, HEB, and The Fresh Market, and reaches food service partners across the country year‑round.

What makes this possible is a combination of people, technology, and purpose. Our proprietary growing platform, developed by our technology subsidiary Infinite Acres, provides our teams with real‑time data and control over every aspect of the growing environment—making our farms among the most advanced in the world. We operate commercial farms in Ohio, Kentucky, Georgia, Texas, South Carolina, and Colorado, packhouses in Indiana, Virginia, and Washington, and research and development facilities in Arkansas, Israel, and the Netherlands.

We’ve grown significantly through the acquisitions of Kalera and Soli Organic, and we’re just getting started.

At 80 Acres Farms, we believe taking care of our people is just as important as taking care of our plants. Our benefits are designed to support your health, your family, and your future.

The Impact You’ll Make

We are looking for an Operations Coordinator who is organized, personable, and proactive—a person who genuinely enjoys being a resource for the people around them. This role is the connective tissue of our facility: you will be the first face visitors see, the go‑to person for team members with questions, and the backbone of our onboarding, training, and compliance processes.

What You’ll Be Responsible For

Facility & Visitor Experience

• Serve as the primary point of contact for all facility visitors — welcome guests, ensure the conference room is prepared, and coordinate logistics with the CEO’s office for farm tours
• Coordinate all on‑site events including external visits, HR events, and team gatherings
• Stock and maintain break rooms, restrooms, and office supplies; order supplies for operations and other departments as needed
• Manage key card access—create and maintain temporary keycards and the sign‑in/out log

Onboarding & Training

• Lead Safety Orientation training every Monday for new hires; conduct additional safety training for new temps on Tuesdays and Thursdays as needed
• Add new team members to internal platforms (Alchemy, MS Teams); create name tags and assign to job boards
• Track and update training completions, position changes, and deactivations in Alchemy
• Maintain and distribute safety training records; send reminders for monthly training topics
• Assist with Train the Trainer workshops and group trainings as needed

Operations Support & Data Management

• Check ADP daily for missing punches, job code errors, and schedule discrepancies; update the labor report using ADP, temp agency data, GrowOps, and PowerBI
• Update attendance tracking and the digital Downtime Log for Packout
• Input TOMRA reject pounds and maintain the Transplant Exceptions log (Daily TTA, Transplant Exceptions, TTA Issue Log)
• Scan and email invoices to AP; act as the liaison for temp agencies on scheduling, conversions, and timecard corrections
• Maintain and restock logs and forms for Farm and Pack operations
• Leverage AI tools to reduce manual data entry—experience with or interest in learning AI‑assisted workflows is expected in this role

What You Bring

• Strong communicator who is comfortable being the face of the office—approachable, professional, and reliable
• Highly organized with the ability to manage multiple priorities simultaneously without dropping details
• Comfortable with technology—experience with Microsoft Office, Teams, ADP, or similar platforms preferred
• Genuine interest in AI tools and a willingness to learn how to apply them to reduce manual workflows
• Self‑starter who does not need to be told what needs to be done twice
• Experience in operations, administrative coordination, HR support, or a similar role is a plus—but the right person with the right mindset will be considered regardless of background
• Bilingual (English/Spanish) a plus but not required

Working at 80 Acres Farms

• Medical, dental, and vision insurance starting day one
• At least 2 weeks of paid vacation, plus a minimum of 40 hours of paid sick time
• 10 paid holidays
• Paid parental leave
• 401(k) with up to a 4% company match
• Company‑paid life insurance
• Short‑term and long‑term disability coverage

Paid time off, sick time, and leave benefits are offered in accordance with state and local laws and may vary depending on where you work.

Our Hiring Commitment

80 Acres Farms is proud to be an equal opportunity employer. You’re defined by more than just your job title, and we want you to feel comfortable bringing your true self to work. We value your talents, your traditions, your take on the world, and everything else that makes you unique. We strive to be a place where a diverse mix of talented people want to come, stay, and do their best work.

80 Acres Farms participates in E‑Verify. As required by law, your employment with the Company is contingent upon you providing legal proof of your identity and authorization to work in the United States. Employment decisions are made without regard to protected characteristics. All candidates will be given the same consideration.