Human Resources Coordinator (Entry Level) - Corporate

Telemundo Atlanta | WKTB; Nebraska; On-site; USD 42,000 - 64,000; Full time

Job summary

Gray Media is seeking an entry-level Human Resources Coordinator to support corporate safety, compliance, and employee wellness programs. You will maintain confidential records, track activities, prepare reports, and coordinate with internal teams, field locations, vendors, and employees.

The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple priorities while handling sensitive info with discretion.

Qualifications

• Associate or bachelor’s degree in HR, business administration, risk management, safety, public health, wellness, or related field preferred.
• Proficiency with Microsoft Office; intermediate Excel skills preferred.
• Strong organizational, communication, time-management, data-entry, and prioritization skills.
• Ability to handle confidential information with discretion and follow procedures.

Responsibilities

• Maintain confidential safety, risk management, driver compliance, training, and inspection records.
• Process and track MVR checks, driver credentials, documentation, and compliance status.
• Review MVR reports and escalate concerns as needed; no employment decisions.
• Support safety and risk-management systems, user access, and training assignments.
• Track training deadlines, compile routine reports, and support campaigns and AED program administration.
• Provide administrative support for wellness campaigns and vendor coordination.
• Maintain wellness calendar and program materials; track participation.
• Draft routine program communications and manage calendars, contact lists, and records.

Skills

Microsoft Office

Word

Excel

Outlook

PowerPoint

Organizational skills

Time management

Data entry

Communication

Discretion with confidential info

Education

Associate or bachelor’s degree in HR or related field

Tools

HRIS / learning-management systems

Records management software

Job description

About Gray Media:

Today, we are a growing multimedia company headquartered in Atlanta, Georgia. We are the nation's largest owner of top-rated local television stations and digital assets serving 117 full-power television markets that collectively reach approximately 37% of US television households. The portfolio includes 80 markets with the top-rated television station and 100 markets with the first- and/or second-highest-rated television station in average all-day ratings across 116 such markets measured by Nielsen in 2025. We also own the largest Telemundo Affiliate group, with 46 markets, and Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies and the most advanced digital products and services. Our additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.

Job Details

Description

About Gray Media:

Today, we are a growing multimedia company headquartered in Atlanta, Georgia. We are the nation's largest owner of top-rated local television stations and digital assets serving 117 full-power television markets that collectively reach approximately 37% of US television households. The portfolio includes 80 markets with the top-rated television station and 100 markets with the first- and/or second-highest-rated television station in average all-day ratings across 116 such markets measured by Nielsen in 2025. We also own the largest Telemundo Affiliate group, with 46 markets, and Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies and the most advanced digital products and services. Our additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.

Job Summary/Description

The Human Resources Coordinator provides entry-level administrative support for corporate safety, compliance, and employee wellness programs. Working under established procedures and the guidance of Human Resources, Safety, Risk Management, and other subject matter experts, this role maintains confidential records, tracks program activities and deadlines, prepares routine reports, supports communications, and coordinates with internal teams, field locations, vendors, and employees. The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple priorities while handling confidential information with discretion. The coordinator escalates exceptions, complex questions, and compliance concerns to the appropriate subject matter expert.

Duties/Responsibilities Include, But Are Not Limited To

Safety and Compliance Program Support

• Maintain confidential safety, risk management, driver compliance, training, and inspection records.
• Process and track initial and recurring MVR checks, driver credentials, documentation, and compliance status in accordance with established procedures.
• Review MVR reports for defined exceptions and elevate concerns to the HR Generalist; the coordinator does not make employment decisions.
• Support safety and risk-management systems, including user access, record updates, training assignments, overdue-item monitoring, routine inquiries, and troubleshooting.
• Track safety training, compliance with deadlines, and follow-up items; prepare routine report as needed.
• Support safety campaigns, training initiatives, communications, and AED program administration, including inventory, orders, records, and compliance reviews.

Wellness Program Support

• Provide administrative support for wellness campaigns, communications, and educational initiatives.
• Coordinate wellness swag distribution, vendor coordination, and follow-up.
• Maintain wellness calendar, vendor information, program materials, and documentation.
• Track program participation, prepare routine summaries, and elevate discrepancies or questions in accordance with established guidelines.

Communications and Administrative Support

• Draft routine program communications, monitor shared mailboxes, respond to basic inquiries, and elevate complex or sensitive matters appropriately.
• Maintain calendars, trackers, contact lists, reference materials, and other program administration tools.
• Coordinate routine meetings, communications, and follow-up with internal stakeholders and vendors.
• Identify process gaps and share improvement suggestions; perform other related duties as assigned.

Qualifications/Requirements

• Associate or bachelor’s degree in HR, business administration, risk management, safety, public health, wellness, or a related field preferred.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; intermediate Excel skills preferred.
• Strong organizational, communication, time-management, data-entry, follow-up, and prioritization skills.
• Ability to maintain accuracy, meet deadlines, work independently, and manage confidential information with discretion.
• Ability to follow established procedures and escalation protocols and learn software platforms, databases, reporting tools, and tracking systems.
• Experience supporting a department or cross-functional program; maintaining records or trackers; using HR, safety, risk-management, or learning-management systems; or coordinating events, communications, or vendors preferred.

Additional Info

Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Grays employees to perform their job duties may result in discipline up to and including discharge. Gray Media, Inc. is a drug-free company.