Human Resources Coordinator

Aston Carter; Westerville (OH); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) with company match

Life Insurance

Disability coverage

Employee Assistance Program

PTO / Paid time off

Job summary

Aston Carter is seeking an HR Coordinator for an onsite role in Columbus, OH. You will support the employee lifecycle, onboarding, and HR records, ensuring compliance and high service levels.

Work closely with HR partners and leaders, maintain HRIS data, run recurring reports, handle confidential information, and help drive efficient HR operations in a fast-paced environment.

Qualifications

• 4–6 years of HR experience or equivalent.
• Experience with HR operations, onboarding, and records management.
• Knowledge of HR compliance processes and document management.
• Ability to handle confidential information with discretion.
• Strong organizational and communication skills.
• Experience with HRIS platforms a plus.

Responsibilities

• Maintain and update HR policies, templates, and process documentation.
• Ensure employee records are accurate in HRIS and files.
• Prepare and track HR documents and compliance records.
• Manage document retention and archival per policy.
• Respond to inquiries and manage HR shared inbox.
• Support new hire orientation and onboarding activities.
• Generate HR reports and workforce data.
• Handle unemployment claims and retention programs.
• Collaborate on HR projects and initiatives.
• Ensure compliance with labor posting requirements.

Skills

HR operations

HR compliance

Onboarding

HRIS experience

Microsoft Office

Communication skills

Education

High school diploma

Tools

HRIS

SuccessFactors

Job description

Job Description

The HR Coordinator supports the employee experience through the administration of key HR processes, compliance programs, onboarding activities, and employee records management. This role works closely with HR Business Partners, HR Generalists, leaders, and employees to ensure accurate documentation, regulatory compliance, and a high level of service throughout the employee lifecycle.

Job Title: Human Resources Coordinator

Job Description

The HR Coordinator supports the employee experience through the administration of key HR processes, compliance programs, onboarding activities, and employee records management. This role works closely with HR Business Partners, HR Generalists, leaders, and employees to ensure accurate documentation, regulatory compliance, and a high level of service throughout the employee lifecycle.

Responsibilities

• Maintain and update HR policies, procedures, templates, and process documentation.
• Ensure employee records and HR documentation are accurately maintained within HRIS systems and personnel files.
• Prepare, review, and track HR documents, agreements, and compliance-related records.
• Manage document retention and archival processes in accordance with company policies.
• Respond to employee and leader inquiries and manage the HR shared inbox.
• Conduct new hire orientation and support onboarding activities.
• Generate and distribute recurring HR reports and workforce data.
• Administer unemployment claims and related documentation.
• Support employee outplacement programs and retention agreement processes.
• Ensure compliance with federal, state, and local labor law posting requirements across all locations.
• Partner with HR team members on special projects and department initiatives.
• Handle confidential information with discretion and professionalism.

Essential Skills

• High school diploma and 4-6 years of relevant experience, or an equivalent combination of education and experience.
• Experience supporting HR operations, HR administration, or employee services functions.
• Knowledge of HR recordkeeping, compliance processes, and document management.
• Experience handling sensitive and confidential employee information.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience working with HRIS platforms; familiarity with SuccessFactors is a plus.
• Strong attention to detail and commitment to producing accurate, error-free work.

Additional Skills & Qualifications

• Experience supporting onboarding and employee lifecycle processes.
• Knowledge of employment documentation, retention practices, and compliance requirements.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Experience in a process-oriented HR environment preferred.
• SuccessFactors experience preferred.

Work Environment

This is an onsite position located at Battelle's Columbus, Ohio headquarters. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The role offers the opportunity to work alongside a collaborative HR team dedicated to delivering an exceptional employee experience while supporting compliance and operational excellence. This is a contract-to-hire opportunity with long-term potential.

Job Type & Location

This is a Contract to Hire position based out of Columbus, OH.

Pay And Benefits

The pay range for this position is $28.00 - $31.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Columbus,OH. Application Deadline This position is anticipated to close on Oct 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.