Human Resources Coordinator

HR Jobs; Tucson (AZ); On-site; USD 26,000 - 41,000; Full time

Job summary

The Human Resources Coordinator at Pima JTED provides administrative and project support across HR, Benefits, and Payroll. The role requires handling confidential personnel and payroll duties with accuracy and adherence to district policies and applicable laws.

Based in Tucson, AZ, onsite, the position supports onboarding, records management, recruitment, contracts, timekeeping, and year-end payroll tasks while maintaining compliance and confidentiality in a dynamic educational environment.

Qualifications

• 1–3 years of HR, benefits, or payroll experience.
• 5+ years of administrative experience or HR/administrative mix may substitute.
• Ability to learn cloud-based data management systems.
• Intermediate Excel and Word; Google Workspace with Mail Merge.

Responsibilities

• Coordinate and support employee onboarding, including paperwork and orientation.
• Maintain confidential personnel and payroll records per policy.
• Assist with recruitment activities and employment verifications.
• Prepare and issue employee contracts and related documents.
• Handle staffing docs, classifications, training, evaluations, and leaves.
• Respond to inquiries about policies, benefits, and practices.
• Administer benefits programs and workers’ comp processes.
• Support timekeeping and payroll processes and year-end tasks.
• Prepare reports, forms, and correspondence for HR and payroll.
• Provide general administrative support and assist with department initiatives.

Skills

Confidentiality

Strong organizational skills

Attention to detail

Time management

Communication

Education

Some college coursework in HR / Admin

Tools

Microsoft Excel

Microsoft Word

Google Workspace

Mail Merge

Microsoft Teams

Job description

The Human Resources Coordinator provides administrative and project support to Pima JTED’s Human Resources, Benefits, and Payroll functions. The role involves personnel and payroll-related duties that require confidentiality, accuracy, organization, and adherence to district policies and applicable laws.

Key Responsibilities

• Coordinate and support employee onboarding, including preparation of required paperwork, maintenance of personnel records, and new employee orientation.
• Create, maintain, and update accurate and confidential personnel and payroll records in alignment with district policies, procedures, and applicable requirements.
• Assist with recruitment activities such as job postings, application processing, reference and employment verifications, background information gathering, and applicant communication.
• Help prepare and issue employee contracts and other employment-related documents.
• Process and verify personnel documentation related to staffing, employee classifications, training, performance evaluations, compensation, attendance, leaves of absence, and separation from employment.
• Respond to employee and applicant inquiries and provide information regarding district personnel policies, procedures, benefits, and employment practices.
• Assist with the administration of employee benefit programs and workers’ compensation processes.
• Support timekeeping and payroll processes.
• Assist with year-end payroll and human resources activities, including preparation and reconciliation of required records and reports.
• Complete employment verification requests, unemployment claim documentation, and other employment-related forms.
• Compile, prepare, and maintain reports, spreadsheets, correspondence, forms, and other documents related to human resources and payroll activities.
• Provide general administrative and project support to the Human Resources and Payroll functions and assist with department initiatives as assigned.
• Perform other related duties as assigned.

Required Qualifications

• One (1) to three (3) years of experience in Human Resources, benefits administration, or payroll.
• Five (5) or more years of administrative experience, or a combination of Human Resources and administrative experience, may substitute for the required HR, benefits, or payroll experience.
• Ability to learn and use cloud-based data management systems.
• Strong computer skills, including document management within network drives, shared platforms, and systems such as Microsoft Teams.
• Intermediate proficiency in Microsoft Excel and Word, and Google Workspace, including proficiency with the Mail Merge function.
• Ability to obtain an IVP Finger Print Clearance Card.
• MMR immunization required (unless born prior to January 1, 1957).
• Negative TB test within the last year.

Preferred Qualifications

• Some college coursework in Human Resources, Business Administration, Accounting, or a related field.
• Advanced proficiency in Microsoft Excel, including pivot tables and functions such as CONCATENATE and Text to Columns.
• Experience working in an educational or school district environment.
• Experience using School ERP Pro or comparable school finance, payroll, or HR software.
• Knowledge of applicable labor laws, payroll regulations, HR compliance and best practices, and state and federal requirements.

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of office concepts, practices, and procedures.
• Strong organizational skills with high accuracy and attention to detail.
• Ability to coordinate and complete multiple tasks and assignments efficiently and within required timelines.
• Knowledge of Career and Technical Education.
• Ability to utilize mathematical formulas and apply math functions.

Technology

• Cloud-based data management systems
• Microsoft Teams
• Microsoft Excel
• Microsoft Word
• Google Workspace
• Mail Merge

Location and Salary

Location: Tucson, AZ (onsite).
Compensation: USD 19 to 30 per hourly.