Human Resources Coordinator

FTSE - Full Time Staff Exempt; St. Louis (MO); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plan with university match

Tuition benefits for employees and/or

Job summary

Maryville University is seeking a Human Resources Coordinator to join our HR team. You will own the student employment program and support adjunct onboarding, new-hire onboarding, compliance, graduate assistantships, and apprenticeships. The role emphasizes accuracy, service orientation, and collaboration on HR initiatives.

You will manage multiple HR processes, maintain records, and help deliver monthly employee communications while ensuring timely, compliant operations on campus.

Qualifications

• Bachelor's degree in Human Resources, Business, or a closely related field.
• Two years of experience in Human Resources or an administrative support role.
• Strong organizational skills with attention to detail amid multiple deadlines and high-volume processes.
• Excellent written and verbal communication with a service-oriented approach.
• Ability to maintain confidentiality when handling sensitive information.
• Proficiency with Microsoft Office and experience with an HRIS or similar system.

Responsibilities

• Lead Student Employment Programs and coordinate Maryville's student employment program.
• Coordinate adjunct and employee onboarding, including post-offer background checks and I-9 documentation.
• Support HR programs and operations, maintain employee records and org charts.
• Assist with HR communications such as the monthly employee newsletter.
• Coordinate graduate assistantship and apprenticeship programs, including onboarding and payroll setup.

Skills

Organizational skills

Attention to detail

Excellent communication

Discretion / confidentiality

High-volume processing

Education

Bachelor's degree in Human Resources, Business, or related field

Tools

Microsoft Office

HRIS or similar system

Job description

If you're highly organized, energized by helping others, and enjoy being the person who keeps important processes moving, we'd love to meet you.

Maryville University is seeking a Human Resources Coordinator to join our Human Resources team. In this role, you'll play an important part in creating a positive and efficient experience for our employees and students while coordinating several high-volume HR programs and processes.

You'll take primary ownership of Maryville's student employment program while supporting adjunct faculty onboarding, new employee onboarding, employment compliance, graduate assistantships and apprenticeships, and other HR initiatives. This is a great opportunity for someone who enjoys variety, takes pride in attention to detail, and thrives in a collaborative, service-focused environment.

What You'll Do

Lead Student Employment Programs

Coordinate Maryville's student employment program and serve as a key HR resource for student employees and supervisors.

Maintain student employment job descriptions, resources, records, and communications.

Coordinate work-study student orientation and student employee recognition and retention initiatives.

Support annual student employee performance reviews and help address questions or concerns between students and supervisors.

Monitor student employment budgets, expenditures, and available work hours and proactively communicate with supervisors regarding potential issues.

Support students in connecting campus employment experiences with their professional and career development.

Coordinate Adjunct & Employee Onboarding

Partner with Adjunct Coordinators to facilitate a smooth and timely onboarding experience for adjunct faculty.

Coordinate post-offer background checks, adjunct communications, credentialing in Colleague, and distribution of onboarding and welcome resources.

Support new employee orientation and other employee onboarding activities.

Complete and audit Form I-9 documentation for adjunct, part‑time, and full‑time employees, helping ensure accurate and timely recordkeeping.

Support HR Programs & Operations

Partner with the HR team on projects and initiatives that support Maryville's broader people strategy.

Maintain accurate employee records, personnel files, organizational charts, and other HR documentation.

Support HR communications, including the monthly employee newsletter.

Help administer graduate assistantship and apprenticeship programs, including applications, budget proposals, recruitment support, onboarding, payroll setup, and exit interviews.

Coordinate seasonal camp worker onboarding, including offer letters, background checks, I-9s, compliance training, credentialing, payroll coordination, and related communications.

What You'll Bring

Bachelor's degree in Human Resources, Business, or a closely related field.

At least two years of experience in Human Resources or an administrative support role.

Strong organizational skills and exceptional attention to detail, particularly when managing multiple deadlines and high-volume processes.

Excellent written and verbal communication skills with a service-oriented approach.

Ability to exercise sound judgment, discretion, and a high degree of confidentiality when working with sensitive employee and organizational information.

Proficiency with Microsoft Office and experience working within an HRIS or similar system.

Ability to learn, interpret, and consistently apply policies, procedures, and employment-related requirements.

Knowledge of federal work-study programs is a plus.

What Success Looks Like

You're someone who notices the details, follows through, and doesn't wait for someone else to identify the next step. You can balance recurring administrative responsibilities with changing priorities, communicate proactively when something needs attention, and create an organized and welcoming experience for the students, faculty, employees, and leaders you support.

You also understand that great HR operations happen behind the scenes: records are accurate, deadlines are met, new hires know what to expect, and stakeholders receive timely answers. You'll bring that mindset to a collaborative HR team while continually seeking opportunities to make our processes more efficient and effective.

This position is expected to work on campus five days per week. The role may become eligible for a hybrid work arrangement in the future, subject to business needs and organizational approval, with a maximum of 2 remote workdays per week.

One change I made intentionally: I elevated attention to detail, follow-through, prioritization, proactive communication, and comfort with high-volume work in the candidate-facing language. Given the actual responsibilities of this role, I think those characteristics are just as important to screen for as prior HR experience.

Additional Applicant Information

• Salary Range:$47,000 - $58,000annually
• Actual compensation will be commensurate with education, experience, skills, internal equity, and market considerations.

Benefits Highlights:

• Maryville University offers a comprehensive benefits package designed to support the health, financial well-being, and professional growth of our employees. Eligible employees enjoy access to:
• Medical, dental, and vision coverage
• Retirement plan with 100% University matching up to 9% contributions
• University-paid life and long-term disability insurance
• Generous paid time off, including 18 holidays, 3 weeks of vacation, 12 sick days, and 4 personal days
• Full/Partial Tuition waived for employees and eligible dependents
• Hybrid and flexible work schedules
• Wellness programs and employee assistance resources
• Free parking, fitness center access, and other campus perks

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