Human Resources Coordinator

Safe Haven Defense; Scottsdale (AZ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Employee assistance program

Flexible spending account

Health savings account

Life insurance

Short-Term Disability

Long-Term Disability

Paid time off

Parental leave

Job summary

Safe Haven Defense in Scottsdale, AZ is seeking a Human Resources Coordinator to join our growing corporate team. This in‑person role supports HR operations Monday–Friday, with mileage‑reimbursed travel between our warehouse and corporate office.

Responsibilities include maintaining HR records, assisting with payroll, coordinating benefits, new hire orientation, and ensuring compliance with laws. Associate’s degree and 3 years HR experience required.

Qualifications

• Associate’s degree in human resources, psychology, or related field preferred.
• Minimum 3 years experience in a Human Resources Assistant or Coordinator role.
• Ability to pass a pre-employment drug screen and background check.
• Maintain a valid Driver’s License & clean driving record; 21+ years old as required by insurance to drive.
• Passes the 60‑day probationary period with all credentials completed and orientation metrics met.

Responsibilities

• Maintains accurate HR files and records in paper and electronic systems.
• Answers FAQs from applicants and employees; refers complex questions to senior HR.
• Maintains confidentiality and integrity of HR records.
• Performs periodic audits to ensure required documents are collected and filed.
• Provides clerical support to the HR department.
• Assist with payroll functions including processing, resolving issues, and distributing checks.
• Liaises with external benefits providers and vendors.
• Conducts or assists with new hire orientation.
• Supports planning and execution of benefits enrollment and employee events.
• Supports compliance with federal, state, and local laws and best practices.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Problem solving

Team collaboration

Multitasking

Education

Associate’s degree in human resources or related field

Tools

Microsoft Office Suite

HRIS

Payroll software

Job description

Safe Haven Defense US is looking for a Human Resources Coordinator to join our growing Arizona corporate team! The Human Resource Coordinator will perform administrative tasks and services to support effective and efficient operations of the human resource department.

This position is an in-person job at our corporate office in north Scottsdale off of the 101 and Frank Lloyd Wright Blvd. The schedule is 9 am- 5 pm Monday-Friday. There will be minimal in town travel between our warehouse in North Phoenix and the corporate office will be required in your personal vehicle that is supported by mileage reimbursement.

Job Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation aligned in both paper and electronic files.
• Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Helps to support compliance with federal, state, and local laws, regulations, and best practices.
• Performs other duties as assigned.

Required Skills/Abilities

• Excellent reading, verbal and written communication and customer service skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and strong attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines while also working collaboratively with adjacent departments.
• Ability to remain flexible and effectively multitask while analyzing and solving problems efficiently in a fast-paced environment.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer for 2-8 hours per day.
• Hearing and speaking ability sufficient to carry on a conversation with another individual (or groups of individuals) in person, over the telephone, and virtual video communication applications.
• Visual ability sufficient to read and produce printed material and information displayed on a computer screen.
• Must be able to lift up to 15 pounds at times.

Requirements

• Associate’s degree in human resources, Psychology, or related field preferred
• 3 years minimum experience in Human Resources Assistant or Coordinator role required.
• Ability to pass a pre-employment drug screen and background check.
• Maintain a valid Driver’s License & clean motor vehicle report, 21 years of age as required by insurance to drive.
• Successfully passes the 60-day probationary period where all credentials are completed, and orientation metrics are met.

Benefits

• Medical insurance (75% company paid)
• Dental insurance (75% company paid)
• Vision insurance (75% company paid)
• Employee assistance program
• Employee discount
• Flexible spending account
• Health savings account
• Life insurance (Basic 100% company paid)
• Short-Term Disability (100% company paid)
• Long-Term Disability
• Paid time off, Paid Sick Time, Bereavement
• Parental leave
• Critical Illness
• Hospital Indemnity
• Accident
• And more!

Equal Opportunity Employer

Safe Haven Defense is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all individuals are respected and supported.