Human Resources Coordinator

Pennline; Scottdale (PA); On-site; USD 60,000 - 80,000; Full time

Job description

This job is located on-site in Scottdale, PA.

I. Job Overview and General Purpose

The Human Resources Representative assists the Human Resources Department with daily administrative duties following all applicable company policies and procedures and performs related work as assigned. This position will have a specialty in compliance with DOT and its agencies FMCSA, PHMSA, FRA, and Corporate Human Resources policy that support the drug and alcohol testing and chain of custody protocols to meet or exceed internal testing requirements and the requirements set forth by customer contract or regulatory agencies.

II. Essential Duties and Responsibilities

1. Provides effective, diverse, decentralized support to all operations by achieving the following results:
1. Assists the department in carrying out various human resources programs and procedures for all company employees.
2. Supports the companies’ Drug Free Workplace policy and Department of Transportation mandated Drug and Alcohol education and testing programs and compliance current guidelines/policies.
3. Be a certified Drug and Alcohol Collector.
4. Coordinates the Drug and Alcohol testing program; Quarterly randoms notification to collectors, collection site set-ups and coordinating appointments for testing, interfacing with third party administrator (TPA). Serves as the point person for all collectors and provides oversight to the TPA as well as working collaboratively with the Designated Employer Representative (DER) to develop improvements, implement and maintain formal processes for Drug and Alcohol testing.
5. Coordinates the maintenance and retention of all program documentation as required by law.
6. Ensures accurate system headcounts are up to date and that all affected employees are included in the respective testing pools.
7. Ensures appropriate pricing is reflected in the billing received from TPA and vendors per the signed contract.
8. Tracks testing to ensure that customers’ requirements are met at all times.
9. Creates notification of positive results and follow-up letters to employees that have tested positive on a Drug or Alcohol test.
10. Supports managers by developing and delivering various Drug and Alcohol employee training programs including supervisor reasonable suspicion Drug and Alcohol training; scheduling drug test collector training; and other education and training programs to assure compliance with the Department of Transportation’s and Drug-Free Workplace requirements.
11. Provides support to the operations by keeping the employee handbook and other documents current and ensuring that the employee group receives and understands the companies’ current guidelines/policies.
12. Facilitates use of the Human Resources Information System (HRIS) module and COINS ERP and other recordkeeping tools in the areas of employee training and development by supporting recordkeeping and verification initiatives.
13. Investigates resolutions to any drug testing issues that may happen.
14. Complies with applicable federal, state and local laws, rules and regulations; maintains knowledge of and follows all company policies and procedures.
15. Prepares, organizes, secures, scans, files and maintains human resources information, general correspondence, legal documents, team member personnel records and other related documents into COINS ERP in a timely manner.
16. Interfaces with managers, employees and co-workers to answer questions relating to human resources issues and forwards unresolved issues to appropriate party.

2. Other Duties

1. Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
2. Participates in administrative staff meetings and attends other meetings and seminars as necessary to represent the department.
3. Administrative duties and projects as assigned.

III. Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IV. Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light lifting (under 25 lbs.)
• Ability to hear (aid permitted)
• Sitting 6-7 hours per day
• Ability to write messages
• Occasional kneeling or bending
• Ability to speak clearly
• Ability to travel
• Ability to see

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily, work is performed inside, in an office setting, no unusual environmental factors.
• Infrequent travel required to work group locations and may be exposed to outside and/or dangerous equipment or chemicals.

It is the policy and practice of Penn Line Enterprises, Inc. and its subsidiaries and/or affiliated companies, to ensure Equal Employment Opportunities for and utilization of all individuals without regard to race, religion, sex, pregnancy, sexual orientation, gender identity, age (40 and older), color, national origin, religion, citizenship, ancestry, veteran classification, genetic information, or disability or other protected status or protected activity (“protected status”).

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone] ext:151