Human Resources Coordinator

Mercy House; Santa Ana (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Mercy House is seeking an HR Coordinator to oversee the onboarding process for new and transferring employees. The role is based in Santa Ana, CA and requires travel to Mercy House locations.

You will conduct orientations, manage offers and paperwork, and ensure compliance with HR policies. This position emphasizes in-person onboarding, strong communication, and the ability to handle confidential information with integrity while collaborating with the HR team to improve processes and staff

Qualifications

• Proven onboarding experience or similar HR role.
• Knowledge of HR practices, policies, and employment law.
• Proficiency in HRIS and Paycom.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with integrity.

Responsibilities

• Coordinate end-to-end onboarding for new hires and transfers.
• Conduct new hire orientation covering policies, benefits, and culture.
• Manage internal transfer paperwork and process with internal teams.
• Verify work eligibility (E-Verify) and track onboarding tasks and expirations.
• Suggest improvements to onboarding program; stay updated on best practices.
• Attend staff meetings and quarterly trainings.

Skills

Onboarding experience

Communication

HRIS proficiency

Confidential information handling

Paycom

Tools

Paycom

HRIS

Job description

Reports to: Human Resources Supervisor, Recruitment and OnboardingDepartment: Human ResourcesLocation: Santa Ana, CA, 100% In-PersonJob Summary:The HR Coordinator is responsible for ensuring a smooth and efficient onboarding process for our new and transferring employees. You will play a crucial part in welcoming the new hires and staff to our company culture, processes, and systems. This position requires travel to various regions in which Mercy House operates.Onboarding Process ManagementCoordinate and execute the onboarding process by managing the end-to-end onboarding process for new employees, including extending job offers, processing offer letters, and entering new hires into PaycomConduct new employee orientation by delivering comprehensive orientation sessions to new hires, providing them with an overview of company policies, procedures, benefits, and cultureManage the internal transfer process by extending offers, creating paperwork, collecting required documentation, and facilitating with internal teams on transfers and promotionsRegularly assess the effectiveness of the onboarding program and make recommendations for improvements. This includes gathering feedback from new hires and identifying potential bottlenecks and implementing strategies to enhance the onboarding experienceStay updated on industry best practices by proactively staying informed about the latest trends, tools, and techniques related to onboarding and employee integrationCompliance and DocumentationFacilitate new hire paperwork and compliance by guiding new employees through the completion of required paperwork, including employment contracts, tax forms, and company policiesGuide new employees through required paperwork, including employment agreements, tax forms, and company policiesVerify work eligibility, including E-Verify, and safeguard the confidentiality of employee recordsTrack completion of onboarding tasks, trainings, and expiring documents, such as work authorizations and required certifications, and follow up before they lapseMiscellaneousAttend staff meetings and quarterly trainingsEnhance job performance by applying up-to-date professional and technical knowledge gained by attending seminars and conferences and reviewing professional publicationsTake initiative; demonstrate strong decision-making and organizational skillsInitiate best practices; develop efficiency improvementsParticipate in special projects and other duties as assigned by your supervisorEducation and ExperienceProven experience in onboarding or a similar HR-related roleKnowledge of HR practices, policies, and employment lawProficiency in HRIS and other relevant software applicationsGeneralExcellent communication and interpersonal skillsStrong organizational and time management abilitiesAttention to detail and a commitment to accuracyAbility to work independently and collaboratively in a fast-paced environmentAbility to handle sensitive and confidential information with integrity and professionalismPhysical Requirements• Answer and respond to phone queries• Prolonged periods of sitting at a desk and working on a computer• Must be able to lift up to 25 poundsMercy House is an equal opportunity employer. We are committed to a workplace where every person is treated with dignity and respect. We do not discriminate on the basis of race, color, religion or creed (including religious dress and grooming practices), sex or gender (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship status, age (40 and over), physical or mental disability, medical condition, genetic information, military or veteran status, reproductive health decision-making, or any other characteristic protected by federal, state, or local law.Reasonable AccommodationsMercy House provides reasonable accommodations to qualified applicants and employees. If you need an accommodation to complete the application or interview process, please contact the recruitment team at [e-mail].