Human Resources Coordinator

Waypoint Maine, Inc.; Sanford (ME); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Short Term Disability (Employer Paid)

Life Insurance and AD&D (Employer Paid

Flexible Spending Accounts

Job summary

Waypoint Maine, Inc. is seeking a Human Resources Coordinator to support leave administration (FMLA, PFMLA), employee loans, workers' compensation, and benefits administration in an on-site setting in Sanford, ME.

The role ensures compliance with federal/state regulations and MaineCare standards while maintaining accurate HR records. The position requires a Bachelor's Degree and at least 2 years of HR experience with exposure to leave management and benefits administration.

Qualifications

• Knowledge of FMLA, PFMLA, workers' compensation and benefits administration.
• Strong organizational, time management, interpersonal, and communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Assist employees with benefit enrollment, changes, and inquiries.
• Serve as liaison with benefits providers to resolve issues in a timely and compliant manner.
• Coordinate and manage all employee leaves including FMLA, PFMLA, and other statutory/company-provided leaves.
• Maintain accurate and up-to-date personnel records.
• Assist with onboarding, training coordination, and HRIS updates.
• Support HR initiatives and audits for compliance.

Skills

FMLA

PFMLA

Workers' Comp

Benefits Admin

Organizational Skills

Communication

MS Office

HRIS

Education

Bachelor's Degree

Tools

Microsoft Office

HRIS

Job description

40 hours on-site. Hourly: $25.00 per hour

Company Overview

Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities.

Position Overview

The Human Resources Coordinator is responsible for supporting the Human Resources department in a variety of functional areas, with a focus on leave administration (FMLA, PFMLA), employee loans, workers' compensation, and benefits administration. This role ensures that all responsibilities are performed in compliance with applicable state and federal regulations, OSHA requirements, and Maine Care standards. The HR Coordinator acts as a point of contact for staff regarding leave, benefits, and safety policies, and plays a key role in maintaining compliance and accuracy across HR-related processes.

Essential Duties

• Assist employees with benefit enrollment, changes, and inquiries.
• Serve as liaison with benefits providers to resolve employee issues in a timely and compliant manner.
• Coordinate and manage all employee leaves including FMLA, PFMLA, and other statutory and company-provided leaves.
• Communicate with employees regarding eligibility, required forms, leave status, and return-to-work procedures.
• Ensure proper documentation and tracking in compliance with federal and state leave laws.
• Responsible for assisting with and completing documentation related to work-related injuries, serving as a key liaison for employees and supervisors throughout the incident and claims process.
• Ensure all HR processes are conducted in accordance with applicable state and federal laws and Maine Care regulations.
• Maintain accurate and up-to-date personnel records.
• Assist in onboarding, training coordination, and HRIS updates.
• Assist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policies.
• Support HR initiatives and special projects as assigned.
• Provide professional and timely customer service to employees and management.
• Support documentation and audits for HR compliance, safety, and benefits programs.
• Process internal employee changes and communicate changes weekly to management via change email.
• Facilitates weekly employee audit report and corrects errors as needed.
• Processes terminations, offering COBRA benefits when applicable.
• ADP/Enhanced Time changes and troubleshooting.
• Supports annual open enrollment.
• Updates paper personnel files for the new year (archives expired files).
• Assists with employee walk-ins, phone calls, and email requests.
• Recruiting backup as needed.
• Other duties as assigned.

Knowledge/Skills/Abilities

• Knowledge of FMLA, PFMLA, workers' compensation and benefits administration
• Strong organizational, time management, interpersonal, and communication skills
• Ability to manage confidential information with discretion
• Strong customer service mindset
• Proficiency in Microsoft Office; experience with HRIS preferred.
• Detail oriented

Qualifications

• Education: Bachelor's Degree
• Experience: Minimum 2 years of experience in human resources with exposure to leave management, benefits administration, and compliance responsibilities.

Work Environment & Physical Demands

Standard office environment; may require occasional travel to other locations. Ability to sit, stand, and work at a computer for extended periods. Occasional lifting of files or office materials (up to 25 lbs).

Benefits

• Medical, Dental, Vision Insurance
• Retirement Plan
• Paid Time Off
• Paid Holidays
• Employer Paid Short Term Disability
• Employer Paid Life Insurance and AD&D Critical Illness and Accident Insurance
• Flexible Spending Accounts

EOE