Human Resources Coordinator

Waypoint Maine, Inc.; Sanford (ME); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Employer Paid Short Term Disability

Employer Paid Life Insurance and AD&D

Critical Illness and AccidentInsurance

Flexible Spending Accounts

EOE

Job summary

Waypoint Maine, Inc. is seeking a Human Resources Coordinator to support leave administration, benefits enrollment, and compliance. The role ensures adherence to FMLA, PFMLA, MaineCare, OSHA, and state/federal laws.

Join a dedicated team delivering HR services across facilities, maintaining accurate records, and assisting with onboarding, audits, and safety programs. This on-site position in Sanford, ME offers comprehensive benefits and room for growth.

Qualifications

• Bachelor's degree in human resources or related field.
• Minimum 2 years of HR experience with leave management, benefits administration, and compliance.
• Knowledge of FMLA, PFMLA, workers’ compensation and benefits administration.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office; experience with HRIS preferred.

Responsibilities

• Assist employees with benefit enrollment, changes, and inquiries.
• Coordinate and manage all employee leaves including FMLA and PFMLA.
• Liaise with benefits providers to resolve issues in a timely and compliant manner.
• Maintain HR records and prepare audits.
• Support onboarding and HRIS updates.
• Assist with background checks per MaineCare guidelines.

Skills

FMLA administration

PFMLA administration

Benefits administration

HR compliance

Confidentiality

Customer service

MS Office

HRIS

Education

Bachelor's Degree

Tools

ADP

HRIS software

Job description

40 hours on-site

Hourly: $25.00 per hour

Company Overview: Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities.

Position Overview:

The Human Resources Coordinator is responsible for supporting the Human Resources department in a variety of functional areas, with a focus on leave administration (FMLA, PFMLA), employee loans, workers’ compensation and benefits administration. This role ensures that all responsibilities are performed in compliance with applicable state and federal regulations, OSHA requirements, and Maine Care standards. The HR Coordinator acts as a point of contact for staff regarding leave, benefits, and safety policies, and plays a key role in maintaining compliance and accuracy across HR-related processes.

Essential Duties

• Assist employees with benefit enrollment, changes, and inquiries.
• Serve as liaison with benefits providers to resolve employee issues in a timely and compliant manner.
• Coordinate and manage all employee leaves including FMLA, PFMLA, and other statutory and company-provided leaves.
• Communicate with employees regarding eligibility, required forms, leave status, and return-to-work procedures.
• Ensure proper documentation and tracking in compliance with federal and state leave laws.
• Responsible for assisting with and completing documentation related to work-related injuries, serving as a key liaison for employees and supervisors throughout the incident and claims process.
• Ensure all HR processes are conducted in accordance with applicable state and federal laws and Maine Care regulations.
• Maintain accurate and up-to-date personnel records.
• Assist in onboarding, training coordination, and HRIS updates.
• Assist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policies.
• Support HR initiatives and special projects as assigned.
• Provide professional and timely customer service to employees and management.
• Support documentation and audits for HR compliance, safety, and benefits programs.
• Process internal employee changes and communicate changes weekly to management via change email.
• Facilitates weekly employee audit report and corrects errors as needed.
• Processes terminations, offering COBRA benefits when applicable.
• ADP/Enhanced Time changes and troubleshooting.
• Supports annual open enrollment.
• Updates paper personnel files for the new year (archives expired files).
• Assists with employee walk-ins, phone calls, and email requests.
• Recruiting backup as needed.
• Other duties as assigned.

Knowledge/Skills/Abilities

• Knowledge of FMLA, PFMLA, workers’ compensation and benefits administration
• Strong organizational, time management, interpersonal, and communication skills
• Ability to manage confidential information with discretion
• Strong customer service mindset
• Proficiency in Microsoft Office; experience with HRIS preferred.
• Detail oriented

Qualifications:

• Education: Bachelor's Degree
• Experience: Minimum 2 years of experience in human resources with exposure to leave management, benefits administration, and compliance responsibilities.

Work Environment & Physical Demands:

• Standard office environment; may require occasional travel to other locations.
• Ability to sit, stand, and work at a computer for extended periods.
• Occasional lifting of files or office materials (up to 25 lbs).

Medical, Dental, Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Employer Paid Short Term Disability

Employer Paid Life Insurance and AD&D

Critical Illness and Accident Insurance

Flexible Spending Accounts

EOE