Human Resources Coordinator

Weidmuller USA; Richmond (VA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical & dental benefits

401(k) with company match

Paid time off (PTO)

Job summary

Weidmüller USA is seeking an HR Coordinator to provide administrative support across the full employee lifecycle. You will assist with onboarding, payroll data changes, benefits enrollment, and responding to employee inquiries while maintaining confidential records in a fast-paced environment.

The role emphasizes accuracy, strong communication, and teamwork within the People & Culture function, ensuring compliant processes and a positive employee experience.

Qualifications

• Minimum high school diploma or GED.
• 1–3 years of HR, administrative, benefits, payroll, recruiting, or related experience preferred.
• Familiarity with U.S. employment regulations and HR practices.
• Excellent written and oral communication skills.

Responsibilities

• Maintain accurate employee records and HR documentation.
• Assist with recruiting, onboarding, and pre-employment processes.
• Support benefits enrollment and payroll data changes.
• Respond to employee questions and escalate policy issues as needed.
• Ensure compliance with record-retention practices and HR policies.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

Payroll/HR systems knowledge

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Position Summary:

The Human Resources Coordinator provides administrative and operational support to the People & Culture function across the employee lifecycle. This position helps ensure accurate and timely HR processes, maintains employee records and documentation, supports recruiting and onboarding activities, assists with benefits and payroll administration, and serves as a helpful resource for employees.

Primary Responsibilities:

HR Administration & Employee Records

• Maintain accurate employee records and HR documentation, including personnel files, employee changes, and required forms.
• Process routine employee changes such as new hires, transfers, promotions, compensation changes, and separations.
• Prepare employee correspondence, letters, forms, and other HR documentation.
• Assist with HR reporting, audits, data entry, and routine employee information requests.
• Help ensure HR records are complete, accurate, and maintained in accordance with company requirements and applicable record-retention practices.
• Support recruiting activities, including posting positions, coordinating interviews, communicating with candidates, and assisting with pre-employment processes.
• Prepare and coordinate new-hire documentation and onboarding activities.
• Assist with new-hire orientation and ensure required onboarding documents are completed.
• Coordinate with managers and internal departments to support a smooth onboarding experience.
• Support internship, temporary staffing, and other workforce programs as needed.

Benefits & Leave Administration

• Assist employees with routine questions regarding company benefit programs and direct more complex questions to the appropriate People & Culture team member or benefit provider.
• Support benefits enrollment, qualifying life-event changes, open enrollment, and related employee communications.
• Assist with maintaining documentation related to employee leave and benefit programs.
• Coordinate routine benefit updates with benefit vendors.

Payroll Support

• Assist with the collection, review, and maintenance of information needed for payroll processing.
• Process or coordinate employee data changes in all HR and payroll systems.
• Review HR information for completeness and accuracy and help resolve routine discrepancies.
• Maintain accurate information within HR systems and conduct periodic audits.

Employee Support

• Serve as an accessible first point of contact for routine employee questions regarding HR processes, policies, benefits, and company programs.
• Provide employees with appropriate forms, resources, and information.
• Escalate employee relations concerns, policy issues, and other sensitive matters to the Sr. People & Culture Manager.
• Maintain professionalism, confidentiality, and discretion when handling employee information.

Employee Engagement & People & Culture Programs

• Assist with employee communications, recognition programs, service awards, employee surveys, wellness programs, and company events.
• Provide administrative and scheduling support for training and development activities.
• Assist with performance-management and annual HR processes, including distributing materials, tracking completion, and maintaining documentation.
• Support other People & Culture initiatives and special projects as needed.
• Ensure compliance with all applicable safety, environmental, and quality regulations, including ISO 9001, OHSA CFR 1910, and internal policies.
• Report potential risks or non-conformities within the Quality Management System to the appropriate management level.

Qualifications:

Education & Experience

• Minimum High School Diploma or GED.
• 1 - 3 years of Human Resources, administrative, benefits, payroll, recruiting, or related experience preferred.

Knowledge, Skills & Abilities

• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn and effectively use payroll and other HR-related systems.
• Basic understanding of HR practices and U.S. employment requirements preferred.
• Ability to work independently while collaborating effectively as part of a team.

Physical Demands

• Ability to work in an office and occasionally enter warehouse, production, and other operational areas.
• Ability to remain stationary for extended periods while performing computer-based work, attending meetings, and participating in virtual collaboration.
• Ability to occasionally lift and carry materials weighing up to 20 pounds.

Compensation Transparency:

The expected compensation range for this position is $50,000 - $60,000 annually and is provided in good faith at the time of posting. Individual offers will be based on qualifications, education, certifications, experience, skills, and geographic considerations (if applicable).

Weidmüller also offers a competitive benefits package including medical HSA plans + employer contribution, dental, vision, 401(k) with company match and profit sharing contribution, paid time off, company-paid life and disability insurance, and employee assistance programs.