HR Coordinator

ITW Automotive Group; Zeeland (MI); On-site; USD 48,000 - 64,000; Full time

Job summary

ITW Automotive Group is seeking a Human Resources Coordinator in Zeeland, MI to support HR operations, maintain records, assist with payroll and benefits, onboarding, and employee communications. The role acts as a first point of contact for routine inquiries and helps keep processes compliant and efficient.

You will coordinate payroll support, timekeeping, recruiting workflows in Workday, maintain HRIS data, and assist with training records, return-to-work documentation, and employee engagement

Qualifications

• 2+ years of HR experience in a corporate or manufacturing setting.
• Associate degree in HR, business, or related field, or equivalent experience; bachelor’s preferred.
• Strong organization, confidentiality, and customer service mindset.
• Proficiency with Microsoft Office and HRIS, timekeeping, recruiting, or learning systems.

Responsibilities

• Maintain confidential personnel, medical, training, and HR records per policy and regulations.
• Administer badges, visitor records, and PPE programs for security and compliance.
• Coordinate payroll support, timekeeping corrections, and routine payroll reporting.
• Coordinate interview schedules and onboarding materials via Workday; handle I-9 processes.
• Assist with benefits enrollment communications and leave documentation tracking.
• Schedule training, prepare HR reports, and support employee engagement activities.

Skills

HR coordination

Payroll support

Recruiting coordination

Onboarding processes

Employee relations

Timekeeping

Record keeping

Communication skills

Education

Associate degree in HR or related field

Bachelor's degree preferred

Tools

Dayforce

Workday

HRIS

Microsoft Office

Job description

1.0 Position Objective

The Human Resources Coordinator supports the daily operations of the Human Resources department through accurate administration of employee records, timekeeping and payroll support, recruiting coordination, onboarding, benefits and leave documentation, training records, and employee communications. This position serves as an accessible first point of contact for routine employee inquiries, ensures timely follow-through, and escalates complex or sensitive matters to the HR Generalist or HR Manager. The Coordinator contributes to an organized, compliant, and positive employee experience.

Job Description

1.0 Position Objective

The Human Resources Coordinator supports the daily operations of the Human Resources department through accurate administration of employee records, timekeeping and payroll support, recruiting coordination, onboarding, benefits and leave documentation, training records, and employee communications. This position serves as an accessible first point of contact for routine employee inquiries, ensures timely follow-through, and escalates complex or sensitive matters to the HR Generalist or HR Manager. The Coordinator contributes to an organized, compliant, and positive employee experience.

2.0 Essential Functions

HR Administration & Employee Support

• Maintain accurate and confidential personnel, medical, training, and electronic HR records in accordance with company policies, record retention requirements, and applicable regulations.
• Administer employee access badges and maintain visitor and temporary employee access records to support facility access and security requirements.
• Coordinate and administer Personal Protective Equipment (PPE) programs, including employee uniforms, safety shoes, and safety glasses, ensuring timely distribution, documentation, and compliance with established requirements.
• Prepare and distribute company-wide written communications, including memos, monthly newsletters, HR announcements, and bulletin board updates.
• Maintain HR bulletin boards, forms, templates, and employee-facing communications to ensure information is current, accurate, and accessible.
• Process routine employee status changes, employee offboarding checklists, and employment verification requests in accordance with established HR procedures and approval processes.

Payroll

• Review Dayforce time and attendance records, identify missing punches or exceptions, and follow up with supervisors and employees before payroll deadlines.
• Support biweekly payroll preparation, payroll changes, deductions, and routine reporting; escalations to the appropriate payroll or HR contact.
• Maintain accurate documentation of approved timekeeping corrections and recognition payments.

Recruiting, Staffing & Onboarding

• Coordinate interview schedules, candidate communications, and recruiting workflow updates in Workday.
• Assist with pre-employment background checks, drug screening, and temporary staffing agency communications under HR direction.
• Prepare onboarding materials, coordinate orientation and IT/access setup, and complete and retain required new-hire documentation, including Form I-9 in accordance with company procedures.
• Support new-hire orientation and guide employees to benefit enrollment resources; track 30-, 60-, and 90-day check-ins.

Benefits & Leave Coordination

• Provide employees with routine benefits and enrollment information and direct plan interpretation or complex questions to appropriate resources.
• Track leave requests, required forms, status updates, and return-to-work documentation in coordination with the HR Generalist, HR Manager, and leave administrator; do not independently determine leave eligibility.
• Assist with open enrollment communications and benefit-related recordkeeping.

Training, Compliance & Engagement

• Schedule training, maintain HSI learning records and training matrices, and follow up on overdue assignments.
• Prepare HR documentation and routine reports for internal reviews, audits, and compliance activities under HR leadership direction.
• Coordinate employee recognition, engagement activities, plant communications, and events such as United Way initiatives.

Complete other duties as assigned or directed.

3.0 Qualifications

• 2+ years of previous work experience in human resources or a related field.
• Associate degree in human resources, business, or related field, or an equivalent combination of education and experience; bachelor’s degree preferred.
• One to three years of HR, payroll, administrative, or related experience preferred.
• Strong organization, attention to detail, confidentiality, follow-through, and employee service skills.
• Effective verbal and written communication with employees, supervisors, and external partners.
• Proficiency in Microsoft Office; experience with HRIS, timekeeping, recruiting, or learning systems preferred.
• Ability to manage competing deadlines, exercise sound judgment, and elevate issues appropriately.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.