Human Resources Coordinator

Career Center at Portland State University; Portland (OR); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement plan

Tuition benefits

Job summary

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world.

The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands‑on learning experiences with hundreds of community partners.

Qualifications

• Two years of general clerical experience.
• On-the-job typing, word processing, or other document generation experience.
• Note: college courses in Office Occupations/Office Technology substitute for experience.

Responsibilities

• Onboard new employees, sign up for orientation, and answer basic benefits/payroll questions.
• Respond to internal and external HR requests and direct calls/emails to the appropriate team.
• Maintain confidentiality and support HR processes with accuracy and efficiency.

Skills

Oral and interpersonal communication

Customer service

Data entry

Confidentiality

Organizational skills

Multi-tasking

Education

Associate’s degree in Office Occupations or Office Technology

Certificate in Office Occupations or Office Technology

Tools

HRIS system

Job description

Position Announcement

Position Details

Proposed Start Date 10/01/2026

Classification Title Office Specialist 2

Working Title Human Resources Coordinator

Department 600300 - HRC Human Resource Center

Position Number D97223

Representation OP - SEIU/OPEU Local 503

Position FTE 1

End date, if applicable

Position Summary

Brief Description of PSU/School/Dept

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands‑on learning experiences with hundreds of community partners.

More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree‑lined Park Blocks to the bustling Urban Plaza and state‑of‑the‑art science labs. We are proud of our world‑class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

This position often serves as the initial point of contact for employees across campus. The HR Coordinator assists all new employees with completing onboarding paperwork, signing up for new employee orientation, and answering basic benefits and payroll questions. This position also responds to internal and external HR requests and directs calls and emails to the appropriate HR team. This position is full‑time on‑site, with no remote options.

This is a classified, overtime‑subject position and includes full participation in our employee benefits, tuition, and leave accrual programs.

This position is not eligible for remote work.

Minimum Qualifications From Classification

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR an Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.

Note

College courses in Office Occupations or Office Technology will substitute for the required experience on a year‑for‑year basis.

Additional Minimum Qualifications For This Position

• Excellent oral and interpersonal communication skills
• Understanding of and commitment to excellent customer service
• Good organizational and time management skills
• Strong computer and alpha/numeric data entry skills, including the proven ability to process detailed data quickly with a high level of accuracy
• Highly organized and efficient worker; skilled at multi‑tasking and an eye for process improvement
• Basic HR knowledge
• Experience working with people from diverse backgrounds and different communications styles
• Experience providing excellent customer service
• Ability to maintain confidentiality

Preferred Qualifications

• Previous experience working in a large, complex organization
• Experience using an HRIS system

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long‑term sustainability goals.

Work Days/Hours Monday-Friday, 8am-5pm, Fully onsite

Total Compensation Range & Benefits Statement

Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.

The starting hourly rate for this position will $19.36 – $21.91 an hour but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR.

An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools. Please visit our total compensation calculator to see the full value of our benefits package.