Human Resources Coordinator

Portland State University; Portland (OR); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Healthcare benefits (95% premium paid)

Generous retirement & vacation package

Reduced tuition rates

Job summary

Portland State University is seeking an on-site Human Resources Coordinator (Office Specialist 2) to serve as the front-line contact for campus employees. The role assists new hires with onboarding, orientation enrollment, and basic benefits/payroll questions.

You will coordinate calls and emails to the appropriate HR team, respond to requests, and support processes across a busy HR Center. This is a full-time, on-site position with competitive benefits and no remote option.

Qualifications

• Two years of general clerical experience; one year typing/word processing and document creation.
• Associate's degree in Office Occupations or Office Technology.
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology.

Responsibilities

• Serve as initial point of contact for campus employees.
• Assist new employees with onboarding paperwork and orientation signup.
• Answer basic benefits and payroll questions.

Skills

General clerical

Typing/word processing

Excellent communication

Customer service

Organizational skills

Time management

Confidentiality

Diversity awareness

HR knowledge

HRIS familiarity

Education

Associate’s degree in Office Occupations/Office Technology

Certificate in Office Occupations/Office Technology

Tools

HRIS system

Job description

Equal Opportunity Employer/Veterans/Disabled

Portland State University

Position Details

Proposed Start Date: 10/01/2026

Classification Title: Office Specialist 2

Working Title: Human Resources Coordinator

Department: 600300 - HRC Human Resource Center

Position Number: D97223

Representation: OP - SEIU/OPEU Local 503

Position FTE: 1

End date, if applicable:

Position Summary

This position often serves as the initial point of contact for employees across campus. The HR Coordinator assists all new employees with completing onboarding paperwork, signing up for new employee orientation, and answering basic benefits and payroll questions. This position also responds to internal and external HR requests and directs calls and emails to the appropriate HR team. This position is full-time on-site, with no remote options.

This is a classified, overtime-subject position and includes full participation in our employee benefits, tuition, and leave accrual programs.

This position is not eligible for remote work.

Minimum Qualifications from Classification

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
• An Associate’s degree in Office Occupations or Office Technology;
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

Note: College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Additional Minimum Qualifications for this Position

• Excellent oral and interpersonal communication skills
• Understanding of and commitment to excellent customer service
• Good organizational and time management skills
• Strong computer and alpha/numeric data entry skills, including the proven ability to process detailed data quickly with a high level of accuracy
• Highly organized and efficient worker; skilled at multi-tasking and an eye for process improvement
• Basic HR knowledge
• Experience working with people from diverse backgrounds and different communications styles
• Experience providing excellent customer service
• Ability to maintain confidentiality

Preferred Qualifications

• Previous experience working in a large, complex organization
• Experience using an HRIS system

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days/Hours

Monday-Friday, 8am-5pm, Fully onsite

Total Compensation Range & Benefits Statement

Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.

The starting hourly rate for this position will $19.36 – $21.91 an hour but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR.

An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools. Please visit our total compensation calculator to see the full value of our benefits package.

Equal employment opportunity, including veterans and individuals with disabilities.